Executive Assistant / PA to Directors Financial Services

Executive Assistant / PA to Directors Financial Services

Join to apply for the Executive Assistant / PA to Directors Financial Services role at DIETRO LE QUINTE.

We\’re a dynamic, rapidly growing investment company based in the vibrant West End of London, and we\’re seeking an exceptional, highly organised, and proactive Executive Assistant (EA) / Personal Assistant (PA) to provide comprehensive support to a small team of Directors. This role is crucial to the smooth operation of our executive function, requiring discretion, professionalism, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Diary Management: Proactively managing and coordinating demanding schedules, meetings (internal and external), and conference calls across multiple time zones.
• Travel Coordination: Arranging and managing extensive and detailed international and domestic travel logistics, including flights, accommodation, visas, and detailed itineraries.
• Correspondence & Communication: Acting as the primary gatekeeper, handling and drafting professional correspondence, screening calls, and managing email inboxes.
• Meeting Support: Preparing meeting materials, including presentations and reports, taking minutes, and following up on action points to ensure timely completion.
• Administrative Support: Processing expenses, managing invoicing, and maintaining an efficient and organised filing system (digital and physical).
• Office Liaison: Serving as the key link between the Directors and internal teams, external stakeholders, and clients.
• Ad‑hoc Projects: Assisting with various business and personal administrative tasks and projects as required.

What We\’re Looking For

• Proven Experience: 2+ years in an EA/PA role supporting senior management, ideally within professional services.
• Location: Within commutable distance to our West End office.
• Exceptional Organisation: Outstanding organisational and time‑management skills, with a keen eye for detail.
• Tech Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Confidentiality: Absolute discretion and trustworthiness when handling sensitive information.
• Proactive Attitude: A self‑starter who anticipates needs, solves problems independently, and thrives in a fast‑paced environment.
• Communication Skills: Impeccable written and verbal communication skills.

What We Offer

• Competitive Salary
• Attractive Benefits Package
• Prime Location: Prestigious office in London\’s West End.
• Growth Opportunities: The chance to work closely with experienced Directors and play a vital role in a growing financial services firm.

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