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- Tasks: Support R&D Claims by preparing and managing tax claims with internal teams.
- Company: Join a dynamic firm focused on innovation and financial solutions.
- Benefits: Enjoy flexible working options and a collaborative team environment.
- Why this job: Gain valuable experience in finance while making a real impact on R&D projects.
- Qualifications: Previous admin experience is a must; finance knowledge is a bonus.
- Other info: Perfect for detail-oriented individuals looking to kickstart their career.
The predicted salary is between 28800 - 43200 £ per year.
Our client is seeking an organised and detail-oriented Administrative Assistant to support our R&D Claims department. In this role, you will work closely with our Tax and Accounts teams to facilitate the preparation, submission, and management of R&D tax claims. The ideal candidate will be responsible for liaising with both internal and external stakeholders to ensure the timely and accurate submission of claims, resolve queries, and handle any rejections or approvals.
Key Responsibilities:
- R&D Tax Claims Support: Assist in the preparation and submission of R&D tax claims, ensuring all relevant documents are accurately compiled and meet HMRC requirements.
- Liaison with Internal Teams: Act as the main point of contact between the R&D Claims, Tax, and Accounts teams to facilitate the flow of information and ensure seamless communication between departments.
- Processing Submissions: Monitor and manage submissions of R&D tax claims to HMRC and support the team in responding to any queries or issues raised during the review process.
- Query Resolution: Address and resolve any queries from HMRC or clients regarding the claims, and escalate any complex issues to senior team members as necessary.
- Handling Rejections: Assist in managing any rejections or challenges to R&D claims by liaising with the Tax and Accounts teams, identifying required actions, and ensuring the timely resubmission of corrected claims.
- Approval Management: Track and manage the progress of claims and ensure that all necessary approvals are obtained from internal and external stakeholders.
- Record Keeping: Maintain accurate and up-to-date records of all submissions, rejections, approvals, and communications related to R&D claims.
- Reporting: Prepare and provide periodic updates to management on the status of claims and any outstanding issues.
- Administrative Support: Provide general administrative support to the R&D Claims team, including scheduling meetings, maintaining databases, and preparing documentation.
Key Requirements:
- Proven experience in an administrative role, ideally with exposure to finance.
- Strong understanding of R&D tax credit schemes and processes (desirable but not essential).
- Excellent organisational and time management skills, with the ability to handle multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain accurate records.
- Ability to work both independently and as part of a team.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with financial or claims management software (desirable).
- Problem-solving skills and ability to handle complex queries effectively.
Administration Assistant employer: Dickson O'Brien
Contact Detail:
Dickson O'Brien Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Familiarise yourself with R&D tax credit schemes and processes. Even if you don't have direct experience, understanding the basics will help you speak confidently about the role during interviews.
✨Tip Number 2
Network with professionals in the finance and tax sectors. Attend relevant events or join online forums to connect with people who can provide insights into the role and potentially refer you.
✨Tip Number 3
Brush up on your organisational skills by using tools like calendars and task management apps. Being able to demonstrate your ability to manage multiple tasks effectively will be a big plus.
✨Tip Number 4
Prepare for potential interview questions by thinking of examples from your past experiences where you've successfully resolved queries or handled administrative challenges. This will showcase your problem-solving skills.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially any exposure to finance or tax claims. Use keywords from the job description to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed multiple tasks or resolved complex queries in previous roles.
Highlight Communication Skills: Since the role involves liaising with various teams and stakeholders, emphasise your written and verbal communication skills. Provide examples of how you've effectively communicated in past positions.
Showcase Problem-Solving Abilities: In your application, include instances where you've successfully handled challenges or rejections in previous roles. This will demonstrate your problem-solving skills and ability to manage complex queries.
How to prepare for a job interview at Dickson O'Brien
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how your organisational skills contributed to the efficiency of your previous teams.
✨Demonstrate Communication Proficiency
Since the role involves liaising with various stakeholders, it's crucial to showcase your communication skills. Be ready to discuss how you've effectively communicated complex information in the past, both verbally and in writing. Consider preparing a brief example of a successful interaction with a client or team member.
✨Familiarise Yourself with R&D Tax Claims
While prior experience in R&D tax claims is desirable but not essential, having a basic understanding of the process can set you apart. Research the fundamentals of R&D tax credit schemes and be prepared to discuss how you would approach learning more about them if selected for the role.
✨Prepare for Problem-Solving Scenarios
The ability to handle complex queries and resolve issues is vital for this position. Think of specific challenges you've faced in previous roles and how you resolved them. Be ready to share these examples during the interview to demonstrate your problem-solving skills.
