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For Companies At a Glance
- Tasks: Organise and prioritise document production tasks in a fast-paced environment.
- Company: Reputable business that values its people and invests in technology.
- Benefits: Competitive salary, supportive team, and opportunities for self-development.
- Why this job: Join a dynamic team and enhance your skills in a legal environment.
- Qualifications: Strong communication skills and a willingness to learn.
- Other info: Flexible working hours with potential for career growth.
The predicted salary is between 24000 - 36000 £ per year.
Royal Tunbridge Wells, England, United Kingdom
Diamond Search Recruitment are delighted to be representing our client, a business who really invest in their people and technology. Our client has a great business reputation and is regarded highly in their sector. Recruiting for a Document Production Assistant to liaise with the Document Production Team Leader and internally with all partners, lawyers and service staff at all levels throughout the practice but the closest contact will be with other members of the team.
Main Duties
- Organising and prioritising your own workload and keeping a level-headed approach in a busy working environment
- Ensuring documents are completed within specified time-frames, providing regular updates to fee earners and Legal Secretaries where appropriate
- Fast, accurate audio and copy typing in our house styles
- Forwarding completed documents to an appropriate proof reader and ensuring the amendments suggested are actioned before returning the document to the fee earner
- Providing detailed handover notes for colleagues at the end of your shift to ensure continuity of quality and client care
- File management processes including filing and scheduling
- Preparing enclosures and any other document collation tasks as required
- Proof reading
- To undertake any specific training when required and to have overall responsibility for self-development
- To undertake all other reasonable tasks as may be required
- Travel between office locations as and when required to meet the needs of the business
Key Skills
- All-round excellent communication and customer service skills
- IT competence and knowledge of Bighand and Peppermint would be desirable though not essential
- Previous experience as a document production specialist or Legal Secretary, in a legal environment
- Excellent IT skills, including software packages such as Word and Excel
- Excellent organisational skills
- Eager to work as part of a team and work well with others
- Excellent numeracy and literacy skills
- A willingness to learn and develop in the role
- An ability to cope with and master changing demands and workloads
Hours of Work
The Document Production Team service hours are 08:00 – 20:00 Monday to Friday inclusive. Individual working patterns will be required to fit in with these service hours. All staff are expected to work such additional hours as are reasonably required for the proper performance of their duties.
For a confidential discussion, contact us, or apply today!
Document Production Assistant in Royal Tunbridge Wells employer: Diamond Search Recruitment
Contact Detail:
Diamond Search Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Production Assistant in Royal Tunbridge Wells
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work in document production. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Practice your typing skills! Since this role involves fast and accurate audio and copy typing, consider using online tools to boost your speed and accuracy. The quicker you can type, the more impressive you'll be during any assessments.
✨Tip Number 3
Show off your organisational skills! When you get the chance to interview, be ready to discuss how you manage your workload and prioritise tasks. Use examples from past experiences to demonstrate your ability to keep calm under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Production Assistant in Royal Tunbridge Wells
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Document Production Assistant role. Highlight your organisational skills and any relevant experience in document production or legal environments.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your background makes you a great fit. Don’t forget to mention your eagerness to learn and develop in the position.
Show Off Your IT Skills: Since IT competence is key for this role, make sure to mention any software you’re familiar with, especially Word and Excel. If you have experience with Bighand or Peppermint, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get you on the path to joining our fantastic team!
How to prepare for a job interview at Diamond Search Recruitment
✨Know Your Documents
Familiarise yourself with the types of documents you'll be working on. Understand the importance of accuracy and speed in document production, as well as the specific styles your potential employer uses. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your IT Skills
Brush up on your IT skills, especially with software like Word and Excel. If you have experience with Bighand and Peppermint, make sure to mention it! Be prepared to discuss how you've used these tools in previous roles to enhance your productivity.
✨Demonstrate Team Spirit
Since this role involves liaising with various team members, highlight your teamwork skills. Share examples of how you've successfully collaborated with others in a busy environment, and how you manage to keep communication clear and effective.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in this role, such as tight deadlines or managing multiple tasks. Prepare answers that demonstrate your organisational skills and ability to prioritise effectively, showing that you can remain calm under pressure.
