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- Tasks: Support fee-earners with legal secretarial and admin tasks in a dynamic team.
- Company: Join a reputable legal firm in Gravesend with a supportive culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Why this job: Make a difference by helping clients and contributing to a busy legal team.
- Qualifications: Strong word-processing skills and experience in a legal office preferred.
- Other info: Opportunity for growth and learning in a fast-paced legal setting.
Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experienced Private Client Legal Secretary to join their team in Gravesend. You will support the team’s fee-earners by providing competent, efficient and proactive legal secretarial and administration support, including postal and reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.
Key responsibilities:
- To support one or more fee-earners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met.
- Accurate and timely preparation of correspondence from digital dictation and word processing.
- Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving.
- Proactively work with fee-earners to ensure relevant documentation is produced to meet clients' expectations and the needs of the business.
- Respond to internal and external client needs in a timely, professional, helpful and courteous manner.
- Ensure that the firm’s post is distributed internally and sent out on time.
- Provide reception cover as required for breaks and absences.
- Any other tasks which may reasonably be required from time to time.
Key skills and knowledge:
- Excellent word-processing and digital dictation skills.
- Experience of creation and amendments of long documents.
- Ability to manage large volumes of documents and data.
- Ability to manage a workload with competing deadlines.
- Recent practical experience of using word processing packages (preferably Microsoft Word).
- Practical experience of handling client enquiries both by telephone and face-to-face.
- Recent experience of working in a legal office environment.
Apply today! Diamond Search Recruitment are acting as an employment agency in regard to this role.
Private Client Legal Secretary employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Client Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Private Client Legal Secretary role.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We recommend jotting down key points about their recent cases or initiatives. This shows you’re genuinely interested and ready to support their fee-earners effectively.
✨Tip Number 3
Practice your digital dictation skills! Since this role requires excellent word-processing abilities, we suggest doing some mock dictations at home. It’ll help you feel more confident when it comes to preparing correspondence accurately and efficiently.
✨Tip Number 4
Don’t forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it’s a great way to stay updated on any new opportunities that pop up in the legal sector.
We think you need these skills to ace Private Client Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Private Client Legal Secretary role. Highlight your relevant experience, especially in legal secretarial work and your skills in word processing and digital dictation. We want to see how you can support our fee-earners effectively!
Showcase Your Skills: In your cover letter, don’t just list your skills—show us how you've used them in real situations. Talk about your experience managing documents, handling client enquiries, and working under pressure. We love seeing practical examples that demonstrate your capabilities!
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. Remember, we’re looking for someone who can respond to clients in a courteous manner while also fitting into our team culture. Let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you understand the role of a Private Client Legal Secretary. Familiarise yourself with the key responsibilities mentioned in the job description, like managing secretarial workloads and handling client enquiries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Skills
Be ready to discuss your word-processing and digital dictation skills in detail. Prepare examples of how you've efficiently managed large volumes of documents or met tight deadlines in previous roles. This will give the interviewer confidence in your ability to handle the demands of the job.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on common questions for legal secretaries, such as how you prioritise tasks or handle client interactions. Practising your responses will help you feel more confident and articulate during the actual interview.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team and the firm’s culture. This shows that you’re not just interested in the job, but also in how you can fit into their environment. Questions about their expectations for the role or how they support their staff can really impress the interviewer.
