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- Tasks: Support fee-earners with legal secretarial and admin tasks in a dynamic team.
- Company: Join a reputable firm in Gravesend with a supportive work culture.
- Benefits: Enjoy 25 days holiday, private healthcare, and discounts on legal services.
- Why this job: Make a real difference in a legal environment while developing your skills.
- Qualifications: Strong word-processing skills and experience in a legal office are essential.
- Other info: Be part of fun events like a black-tie Christmas party and summer BBQ.
The predicted salary is between 24000 - 36000 £ per year.
Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experienced Conveyancing Legal Secretary to join their team in Gravesend. You will support the team’s fee-earners by providing competent, efficient and proactive legal secretarial and administration support, including postal and Reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.
Key responsibilities:
- To support one or more fee-earners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met
- Accurate and timely preparation of correspondence from digital dictation and word processing
- Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving
- Proactively work with fee-earners to ensure relevant documentation is produced to meet clients’ expectations and the needs of the business
- Respond to internal and external client needs in a timely, professional, helpful and courteous manner
- Ensure that the firm’s post is distributed internally and sent out on time
- Provide Reception cover as required for breaks and absences
- Any other tasks which may reasonably be required from time to time
Key skills and knowledge:
- Excellent word-processing and digital dictation skills
- Experience of creation and amendments of long documents
- Ability to manage large volumes of documents and data
- Ability to manage a workload with competing deadlines
- Recent practical experience of using word processing packages (preferably Microsoft Word)
- Practical experience of handling client enquiries both by telephone and face-to-face
- Recent experience of working in a legal office environment
Benefits:
- 25 days’ holiday plus statutory and bank holidays
- Private healthcare through AXA after six months (optional)
- Workplace pension via Scottish Widows
- 30% discount on all legal services for staff
- 25% discount on legal services for immediate family (parents, siblings, children)
- Referral bonuses for staff introductions (T&Cs apply)
- £100 no sick bonus paid in December for full attendance throughout the year
- Annual black-tie Christmas party and firm-wide summer BBQ/party
Apply today! Diamond Search Recruitment are acting as an employment agency in regard to this role.
Locations
Conveyancing Secretary in Gravesend, Kent employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Secretary in Gravesend, Kent
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Conveyancing Secretary role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the legal sector. We recommend role-playing with a friend or using online resources to get comfortable with articulating your skills and experiences related to secretarial duties.
✨Tip Number 3
Showcase your tech skills! Make sure you’re up to speed with Microsoft Word and any other relevant software. During interviews, highlight your experience with digital dictation and document management to stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Conveyancing Secretary in Gravesend, Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Conveyancing Secretary role. Highlight your relevant experience in legal secretarial work and any specific skills that match the job description, like word processing and managing documents.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention your proactive approach and how you can support fee-earners effectively.
Showcase Your Skills: Don’t forget to showcase your excellent word-processing and digital dictation skills. If you've got experience with Microsoft Word or handling client enquiries, make sure to mention it!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with the team!
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of conveyancing processes and legal terminology. Familiarise yourself with the specific duties of a Conveyancing Secretary, as well as the key responsibilities mentioned in the job description. This will show that you're genuinely interested and prepared.
✨Showcase Your Skills
Be ready to discuss your word-processing and digital dictation skills in detail. Prepare examples of how you've managed large volumes of documents or handled client enquiries in previous roles. Highlighting your practical experience in a legal office environment will definitely give you an edge.
✨Demonstrate Proactivity
Since the role requires proactive support for fee-earners, think of instances where you've taken initiative in your past jobs. Whether it’s streamlining a filing system or anticipating a team member's needs, sharing these experiences will illustrate your ability to contribute positively to the team.
✨Practice Your Communication
As you'll be dealing with clients both over the phone and face-to-face, practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend or family member to refine your responses and ensure you come across as courteous and helpful during the actual interview.
