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- Tasks: Support fee-earners with secretarial and admin tasks in a dynamic legal environment.
- Company: Join Diamond Search Recruitment, a trusted agency connecting talent with top employers.
- Benefits: Enjoy 25 days holiday, private healthcare, and discounts on legal services for you and your family.
- Why this job: Be part of a supportive team culture with opportunities for growth and fun events like parties.
- Qualifications: Must have excellent word-processing skills and recent experience in a legal office.
- Other info: Referral bonuses and a no sick bonus for full attendance make this role even more rewarding.
The predicted salary is between 24000 - 36000 Ā£ per year.
Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experienced Conveyancing Legal Secretary to join their team in Gravesend. You will support the team\ās feeāearners by providing competent, efficient and proactive legal secretarial and administration support, including postal and Reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.
Key responsibilities
To support one or more feeāearners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met
Accurate and timely preparation of correspondence from digital dictation and word processing
Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving
Proactively work with feeāearners to ensure relevant documentation is produced to meet clients\ā expectations and the needs of the business
Respond to internal and external client needs in a timely, professional, helpful and courteous manner
Ensure that the firm\ās post is distributed internally and sent out on time
Provide Reception cover as required for breaks and absences
Any other tasks which may reasonably be required from time to time
Key skills and knowledge
Excellent wordāprocessing and digital dictation skills
Experience of creation and amendments of long documents
Ability to manage large volumes of documents and data
Ability to manage a workload with competing deadlines
Recent practical experience of using word processing packages (preferably Microsoft Word)
Practical experience of handling client enquiries both by telephone and faceātoāface
Recent experience of working in a legal office environment
Benefits
25 days\ā holiday plus statutory and bank holidays
Private healthcare through AXA after six months (optional)
Workplace pension via Scottish Widows
30% discount on all legal services for staff
25% discount on legal services for immediate family (parents, siblings, children)
Referral bonuses for staff introductions (T&C apply)
Ā£100 no sick bonus paid in December for full attendance throughout the year
Annual blackātie Christmas party and firmāwide summer BBQ/party
Apply today!
Diamond Search Recruitment are acting as an employment agency in regard to this role
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Conveyancing Secretary employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Conveyancing Secretary
āØTip Number 1
Familiarise yourself with the specific software and tools used in conveyancing, particularly Microsoft Word. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
āØTip Number 2
Network with professionals in the legal field, especially those who work in conveyancing. Attend local legal events or join online forums to connect with potential colleagues and learn more about the role and its requirements.
āØTip Number 3
Prepare to discuss your experience in managing competing deadlines and handling client enquiries. Think of specific examples that showcase your ability to thrive in a busy legal environment, as this will be crucial during any interviews.
āØTip Number 4
Research the firmās culture and values before your interview. Understanding their approach to client service and teamwork will help you tailor your responses and show that youāre a great fit for their team.
We think you need these skills to ace Conveyancing Secretary
Some tips for your application š«”
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles. Emphasise your word-processing skills, experience with digital dictation, and any specific legal office experience you have.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the team and demonstrate your proactive approach to supporting fee-earners.
Showcase Your Skills: In your application, specifically mention your ability to manage large volumes of documents and competing deadlines. Provide examples of how you've successfully handled client enquiries both over the phone and face-to-face.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Conveyancing Secretary role.
How to prepare for a job interview at Diamond Search Recruitment Ltd
āØShowcase Your Secretarial Skills
Make sure to highlight your word-processing and digital dictation skills during the interview. Be prepared to discuss your experience with creating and amending long documents, as this is crucial for the role.
āØDemonstrate Your Organisational Abilities
Talk about your experience in managing large volumes of documents and data. Provide examples of how you've organised filing systems in previous roles, both paper and electronic, to show that you can keep things running smoothly.
āØPrepare for Client Interaction Scenarios
Since you'll be handling client enquiries, think of examples where you've successfully managed client interactions, both over the phone and face-to-face. This will demonstrate your professionalism and ability to respond to client needs effectively.
āØDiscuss Your Ability to Handle Competing Deadlines
Be ready to explain how you manage workloads with competing deadlines. Share specific strategies or tools you use to prioritise tasks, ensuring that you can meet the demands of the department while supporting fee-earners.
