Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support fee-earners with legal secretarial and admin tasks in a dynamic team.
- Company: Join a reputable legal firm in Gravesend with a supportive culture.
- Benefits: Enjoy 25 days holiday, private healthcare, and discounts on legal services.
- Why this job: Gain valuable experience in a legal environment while making a real impact.
- Qualifications: Strong word-processing skills and experience in a legal office preferred.
- Other info: Participate in fun events like a black-tie Christmas party and summer BBQ.
Diamond Search Recruitment are delighted to be supporting their client in recruiting for an experienced Conveyancing Legal Secretary to join their team in Gravesend. You will support the team s fee-earners by providing competent, efficient and proactive legal secretarial and administration support, including postal and Reception duties, for planned and unplanned shortfalls in secretarial staffing, covering vacancies and staff absences.
Key responsibilities:
- To support one or more fee-earners in the management of the secretarial and administrative workload, ensuring that the priorities of the department are met
- Accurate and timely preparation of correspondence from digital dictation and word processing
- Organisation of the file management system, including maintaining the relevant paper and electronic filing systems and archiving
- Proactively work with fee-earners to ensure relevant documentation is produced to meet clients expectations and the needs of the business
- Respond to internal and external client needs in a timely, professional, helpful and courteous manner
- Ensure that the firm s post is distributed internally and sent out on time
- Provide Reception cover as required for breaks and absences
- Any other tasks which may reasonably be required from time to time
Key skills and knowledge:
- Excellent word-processing and digital dictation skills
- Experience of creation and amendments of long documents
- Ability to manage large volumes of documents and data
- Ability to manage a workload with competing deadlines
- Recent practical experience of using word processing packages (preferably Microsoft Word)
- Practical experience of handling client enquiries both by telephone and face-to-face
- Recent experience of working in a legal office environment
Benefits:
- 25 days holiday plus statutory and bank holidays
- Private healthcare through AXA after six months (optional)
- Workplace pension via Scottish Widows
- 30% discount on all legal services for staff
- 25% discount on legal services for immediate family (parents, siblings, children)
- Referral bonuses for staff introductions (T&Cs apply)
- £100 no sick bonus paid in December for full attendance throughout the year
- Annual black-tie Christmas party and firm-wide summer BBQ/party
Apply today!
Diamond Search Recruitment are acting as an employment agency in regard to this role.
Conveyancing Secretary employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Conveyancing Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to legal secretarial work. We recommend role-playing with a friend or family member to get comfortable with your responses and showcase your skills effectively.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. It’s a simple way to stand out from other candidates.
✨Tip Number 4
Apply through our website for the best chance at landing that Conveyancing Secretary position. We make it easy for you to showcase your skills and experience directly to employers looking for talent like yours!
We think you need these skills to ace Conveyancing Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Conveyancing Secretary role. Highlight your relevant experience in legal secretarial work and any specific skills that match the job description, like word-processing and managing documents.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the team. Mention your proactive approach and how you can support fee-earners effectively.
Showcase Your Skills: Don’t forget to showcase your excellent word-processing and digital dictation skills. If you have experience with Microsoft Word or handling client enquiries, make sure to mention these in your application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on board with our fantastic team!
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of conveyancing processes and legal terminology. Familiarise yourself with the specific duties mentioned in the job description, like digital dictation and file management. This will show that you're not just interested in the role but also prepared for it.
✨Showcase Your Skills
Be ready to discuss your word-processing and document management skills in detail. Prepare examples of how you've handled large volumes of documents or managed competing deadlines in previous roles. This will help demonstrate your ability to support fee-earners effectively.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on common questions for legal secretaries, such as how you handle client enquiries or manage your workload. Practising your responses will help you feel more confident and articulate during the actual interview.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the firm's approach to client service. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you.
