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- Tasks: Join our busy Conveyancing team as a Legal Secretary, providing essential support and managing client interactions.
- Company: Be part of a well-established firm in Gravesend that values its employees and fosters a supportive environment.
- Benefits: Enjoy a full-time role with immediate interviews and a friendly workplace culture.
- Why this job: This is a fantastic opportunity to develop your skills in a dynamic legal setting while making a real impact.
- Qualifications: Previous experience as a Legal Secretary in Conveyancing is essential, along with strong technical and communication skills.
- Other info: Work hours are Monday to Friday, 9am to 5.30pm, with a focus on teamwork and client care.
The predicted salary is between 24000 - 36000 £ per year.
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Gravesend as part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties.
The role:
- Audio copy typing - letters; legal forms (Oyez)
- Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows – advantageous
- Answer the telephone in a polite and efficient manner
- Undertake administrative duties such as photocopying & updating client details
- Filing correspondence and ensuring files are kept up to date
- Arranging appointments and dealing with clients
- Work as part of a team, assisting with secretarial and telephone cover when required
- Handle all confidential information discreetly and in-line with GDPR/AML
The ideal candidate:
- Proven experience working as a Legal Secretary within a busy Conveyancing department
- Excellent technical skills which include a fast and accurate typing speed
- The ability to manage a busy workload with minimal supervision and meet tight deadlines
- Good communication skills and a confident, friendly and outgoing manner both over the phone and in person
- Great attention to detail
- A good working knowledge of Word & Excel is essential
This is a full-time and permanent role - Monday - Friday 9am - 5.30pm. Immediate Interviews Available!
Conveyancing Legal Secretary employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as the Land Registry Portal and BigHand. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Practice your audio typing skills to ensure you can demonstrate a fast and accurate typing speed during any practical assessments. Consider using online resources or typing tests to improve your proficiency.
✨Tip Number 3
Prepare for the interview by thinking of examples that showcase your ability to manage a busy workload and meet tight deadlines. Be ready to discuss how you've successfully handled similar situations in the past.
✨Tip Number 4
Brush up on your communication skills, especially over the phone. Practising polite and efficient responses to common client queries can help you feel more confident during the interview process.
We think you need these skills to ace Conveyancing Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Legal Secretary, particularly in Conveyancing. Include specific examples of your skills, such as audio typing and familiarity with legal software like Land Registry Portal.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention your relevant experience, your ability to manage a busy workload, and your excellent communication skills.
Highlight Technical Skills: In your application, emphasise your technical skills, especially your typing speed and proficiency in Word and Excel. If you have experience with BigHand or Searchflow, make sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Showcase Your Typing Skills
Since the role requires a fast and accurate typing speed, be prepared to demonstrate your skills. You might even want to practice typing legal documents or forms beforehand to ensure you're comfortable with the format.
✨Familiarise Yourself with Relevant Software
Knowledge of tools like the Land Registry Portal, BigHand, and Searchflow is advantageous. If you have experience with these, be ready to discuss it. If not, do a bit of research to show your willingness to learn.
✨Prepare for Client Interaction
As you'll be meeting and greeting clients, practice your communication skills. Think about how you would introduce yourself and handle common queries. A friendly and professional demeanour will go a long way.
✨Demonstrate Attention to Detail
This role requires great attention to detail, especially when handling confidential information. Be prepared to give examples from your past experiences where your attention to detail made a difference in your work.
