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- Tasks: Join our busy Conveyancing team as a Legal Secretary, providing essential support and managing client interactions.
- Company: Be part of a well-established, employee-focused firm in Tenterden with a supportive work culture.
- Benefits: Enjoy a full-time role with immediate interviews and a friendly team environment.
- Why this job: This role offers hands-on experience in law, great teamwork, and the chance to make a real impact.
- Qualifications: Experience as a Legal Secretary is essential; strong typing skills and attention to detail are a must.
- Other info: Work hours are Monday to Friday, 9am to 5.30pm, with opportunities for growth.
We are currently seeking a Conveyancing Legal Secretary to join a well-established and employee focused firm in Tenterden as part of a busy Conveyancing team. You will provide full secretarial support, diary management, meeting and greeting clients, audio transcription, submitting searches and handling telephone queries from clients and/or third parties.
The role:
- Audio copy typing - letters; legal forms (Oyez)
- Knowledge of Land Registry Portal, BigHand, Searchflow and/or Partner 4 Windows advantageous
- Answer the telephone in a polite and efficient manner
- Undertake administrative duties such as photocopying & updating client details
- Filing correspondence and ensuring files are kept up to date
- Arranging appointments and dealing with clients
- Work as part of a team, assisting with secretarial and telephone cover when required
- Handle all confidential information discreetly and in-line with GDPR/AML
The ideal candidate:
- Proven experience working as a Legal Secretary within a busy Conveyancing department
- Excellent technical skills which include a fast and accurate typing speed
- The ability to manage a busy workload with minimal supervision and meet tight deadlines
- Good communication skills and a confident, friendly and outgoing manner both over the phone and in person
- Great attention to detail
- A good working knowledge of Word & Excel is essential
This is a full-time and permanent role - Monday - Friday 9am - 5.30pm. Immediate Interviews Available!
Conveyancing Legal Secretary employer: Diamond Search Recruitment Ltd
Contact Detail:
Diamond Search Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conveyancing Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as the Land Registry Portal and BigHand. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Practice your audio typing skills to ensure you can demonstrate a fast and accurate typing speed during any practical assessments. Consider using online resources or typing tests to improve your proficiency.
✨Tip Number 3
Prepare for the interview by thinking of examples from your past experience that showcase your ability to manage a busy workload and meet tight deadlines. Be ready to discuss how you handle stress and prioritise tasks.
✨Tip Number 4
Brush up on your communication skills, especially over the phone. Practise polite and efficient responses to common client queries, as this will help you make a great impression during the interview process.
We think you need these skills to ace Conveyancing Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Legal Secretary, particularly in Conveyancing. Emphasise your technical skills, typing speed, and any relevant software knowledge like Land Registry Portal or BigHand.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and friendly manner. Mention specific experiences that demonstrate your ability to manage a busy workload and meet tight deadlines.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Word and Excel, as well as your audio transcription skills. Provide examples of how you've used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. Attention to detail is crucial in this role, so ensure your application reflects that quality.
How to prepare for a job interview at Diamond Search Recruitment Ltd
✨Showcase Your Typing Skills
Since the role requires fast and accurate typing, be prepared to demonstrate your typing speed during the interview. You might even want to practice beforehand to ensure you can confidently showcase this skill.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of the software mentioned in the job description, such as the Land Registry Portal and BigHand. If you have experience with these tools, be ready to discuss how you've used them in previous roles.
✨Prepare for Client Interaction Scenarios
As you'll be meeting and greeting clients, think about how you would handle various client interactions. Prepare examples of how you've provided excellent customer service in the past, especially in a legal context.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this role. Be ready to discuss specific instances where your attention to detail made a difference in your work, whether it was catching an error or ensuring all documents were correctly filed.
