School Admissions Officer

We are seeking a School Admissions Officer to join our local government client in Wrexham, North East Wales. The role involves supporting the management and administration of school places in accordance with Welsh Government legislation and existing Local Authority Admissions Policy, procedures and criteria. You will contribute to the management of the LA's Admissions Service to 44 community primary schools, 7 community secondary schools and 1 nursery school, and Early Entitlement settings under the direction of the Senior Admissions Officer. Additionally, you will ensure the effective operation and maintenance of the school admissions and transfers system (Capita ONE Admissions and Transfers module) in liaison with the Admissions Manager.

Responsibilities

• Use the Capita ONE Admissions and Transfers database daily to ensure data accuracy, validated through processes and investigated further by other agencies, while adhering to the Data Protection Act.
• Verify pupil information on submitted applications, investigate possible fraud, and arrange face-to-face meetings with applicants.
• Provide advice to parents who wish to appeal a refusal decision and supply senior officers with accurate, timely information regarding appeals.
• Process applications for pupils transferring mid-year between schools sensitively and within a reasonable timescale, adhering to the School Admissions Code and liaising with senior officers for difficult requests for hard-to-place children under the Transfer Protocol.

Qualifications (Essential)

• GCSE (or equivalent) in English Language and Mathematics.
• NVQ 2 in Administration or equivalent, or working towards.
• NVQ in Information Technology or equivalent.
• RSA, CLAIT or Typing/Word Processing Stage 1 or equivalent.
• Advanced skills in Microsoft Office, including Word, Excel, Outlook, as well as social media and CRM systems.

Criteria for Shortlisting – About You – What We’re Looking for in the Ideal Candidate

• Experience of working in a customer-focused environment, e.g. headteachers, members of the general public, council officers and members.
• Ability to provide advice to headteachers, parents, members of the public and other parties regarding school admissions matters.
• Good understanding of policies and procedures.
• Experience with the Capita ONE Admissions and Transfers module.
• Knowledge of school admissions processes.
• Good understanding of Welsh Government School Admissions Code and Appeals Code.
• Knowledge of the Common Transfer System S2S, a web-based, secure system for transferring and holding pupil data.
• Good communication skills, both verbal and written.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint, and Access.
• Knowledge of using e-mail and the Internet.
• Good organisational skills.
• Ability to work in a team.
• Experience of dealing with the public via a variety of mediums (e.g. face-to-face or over the telephone).
• Experience working in an office environment.

Compliance Requirements

• DBS required for this role – including Children’s Barred List Check.
• Three years of references required.
• Willingness to engage in the Pre-Engagement Questionnaire and mandatory pre-screening application process.

Diamond Blaque Group, a leading public-sector provider, is acting as the employment Agency for this vacancy. We are committed to fostering an inclusive environment that values diversity and equal opportunity in the workplace.