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For Companies At a Glance
- Tasks: Support directors with diary management, emails, and financial administration tasks.
- Company: Join Diamond Blaque Group, a top public sector provider focused on diversity and equal opportunity.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and skill development.
- Why this job: Gain valuable experience in a fast-paced setting while making a real impact on the team.
- Qualifications: GCSEs in English and Maths, plus PA qualifications or NVQ level 3 in Admin required.
- Other info: Prepare for a pre-engagement screening as part of the application process.
We are recruiting a Personal Assistant. As a member of the PA team, to deliver PA services, including financial administration, to the corporate financial managers, plus the managing director and leader, when their PA is absent.
Responsibility
- To provide strictly confidential support to the Directors.
- Working with the finance team, undertake various administrative financial tasks following relevant procedures.
- Coordinate and organise diary management and schedule meetings linked to planning activities.
- Monitoring and responding to emails in the directors' absence ensures queries and any resulting issues are dealt with promptly and appropriate action is taken.
Qualification – Essential
- GCSE Grade (or equivalent) in English Language and Mathematics.
- Appropriate PA/Secretarial qualifications and/or NVQ level 3 in Admin.
- Advanced – Microsoft Office, Word, Excel, Outlook, social media, and CRM.
Qualifications, Knowledge & Experience Requirements - Criteria-to be Tested at Shortlisting
- Must be able to prioritise a busy workload, and have good written and verbal communication skills.
- Advanced computer literate with good keyboard skills.
- Good time management and personal organisation skills.
- Accuracy and attention to detail.
- Able to use initiative to respond to problems and unexpected situations.
- Experience of producing meeting and project documentation.
- Previous experience as a business support officer is preferred.
- Able to work in a fast-paced, multi-matrix management team.
- Able to multi-task and demonstrate a flexible approach to workload management to ensure various administrative tasks are completed in order of priority.
- Confident with IT applications such as MS Word and MS Excel and the ability to learn and utilise different databases.
- Provide high-quality, consistent, efficient and effective support services within agreed timescales.
- Support various operational and business management teams.
- Provide minute-taking support to various service areas (desirable).
- Deliver support services that ensure high customer satisfaction.
- Undertake any other duties commensurate with the level of responsibility of this post.
Essential Compliance Requirements
- 3 Years of References.
- A pre-engagement screening is mandatory for this role. Please be prepared for this additional step in the application process.
Diamond Blaque Group, a leading public sector provider, is acting as an employment agency for this vacancy. Our organisation is deeply committed to fostering an environment of equal opportunity and diversity in the workplace.
Personal Assistant employer: Diamond Blaque HR Solutions
Contact Detail:
Diamond Blaque HR Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Microsoft Office, Excel, and CRM systems. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan or a sample meeting schedule. This will not only highlight your ability to prioritise tasks but also give you a practical example to discuss during your interview.
✨Tip Number 3
Research the company and its leadership team thoroughly. Understanding their values and current projects can help you tailor your responses in the interview and demonstrate your genuine interest in supporting them effectively.
✨Tip Number 4
Prepare for potential situational questions that assess your problem-solving abilities. Think of examples from your past experiences where you successfully managed unexpected challenges, as this role requires a proactive approach to handling issues.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Personal Assistant role. Emphasise your proficiency in Microsoft Office, time management, and any previous PA or administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your ability to handle confidential information, manage busy workloads, and provide high-quality support services. Use examples from your past experiences to demonstrate your capabilities.
Highlight Relevant Qualifications: Clearly list your qualifications, especially any PA/Secretarial certifications or NVQ level 3 in Admin. Make sure to mention your GCSEs in English Language and Mathematics, as these are essential for the role.
Prepare for Screening: Since a pre-engagement screening is mandatory, be ready to provide references and any additional documentation that may be required. Ensure your references are up-to-date and can vouch for your skills and work ethic.
How to prepare for a job interview at Diamond Blaque HR Solutions
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organised schedules, prioritised workloads, and managed time effectively in previous roles.
✨Highlight Your Communication Abilities
Good written and verbal communication skills are essential for this role. During the interview, make sure to articulate your thoughts clearly and provide examples of how you've effectively communicated with team members or clients in the past.
✨Demonstrate IT Proficiency
Since the role requires advanced knowledge of Microsoft Office and other IT applications, be ready to discuss your experience with these tools. You might even want to mention any specific projects where you utilised these skills to enhance productivity.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle unexpected situations. Think of scenarios from your past work experiences where you had to use your initiative to resolve issues, and be ready to share those stories.
