At a Glance
- Tasks: Coordinate workforce planning and training across multiple airport locations.
- Company: Join DHL, the world's leading logistics company at Luton Airport.
- Benefits: Generous pension scheme, 24/7 GP consultations, and retail discounts.
- Other info: Fast-paced environment with opportunities for continuous improvement and career growth.
- Why this job: Be part of a dynamic team delivering excellence in aviation logistics.
- Qualifications: Experience in aviation, strong organisational skills, and proficiency in MS Office.
Pay Rate: £32,722.88
Grade: O
Contract Type: Permanent (Full-Time)
Shift patterns: Monday to Friday, either 8am or 9am start - 40 hours per week
Location: Luton Airport
PLEASE NOTE: The role is based within an airport. You will be required to undergo a security/background check if you are to be successful for this position.
Think you know DHL? Think again! We're not just about delivering parcels. DHL Supply Chain is the world's leading logistics company, providing ground handling services at numerous UK airports. Join us in our mission to deliver excellence in aviation logistics!
We're now looking for a Resourcing & Planning Coordinator to play a key role in supporting our Aviation & Travel operations. This is a fast-paced and varied position, helping to coordinate workforce planning, training, onboarding, and compliance activities across multiple airport locations to ensure our teams are fully prepared to deliver exceptional service.
A TYPICAL DAY MAY INVOLVE
- Manage end-to-end day-to-day planning for multiple airport locations
- Maintain accurate Outlook planning data and analyse workforce requirements, including identifying drivers of overtime such as skill gaps, absences, and operational demand.
- Ensure appropriate resource coverage across departments, including proactive planning for known gaps (e.g. training, annual leave, or absence)
- Support operational continuity by assessing impacts of reduced skills or coverage shortfalls and implementing mitigation plans.
- Manage the planning inbox, ensuring all queries are addressed accurately and within agreed timelines.
- Coordinate and administer training activities, including scheduling training within rosters and aligning with operational requirements.
- Issue joining instructions for new starters and training courses.
- Book and coordinate training-related requirements such as ADP, medicals, and ID appointments.
- Attend new starter inductions to distribute rosters and provide an overview of planning processes (e.g. leave requests, rest days, and shift swaps).
- Conduct regular surgeries with colleagues and departments to provide guidance and resolve planning or training queries.
- Carry out training audits to ensure completion and compliance requirements are met.
- Provide comprehensive site administration support, including booking ID appointments, managing staff parking arrangements, and maintaining accurate personnel records.
- Manage leaver processes and maintain accurate system records
- Assist with potential compliance-related activities (e.g. 5-year re-checks, security interviews), subject to evolving responsibilities.
- Produce monthly leave data exports and reporting using the Power BI data.
- Monitor and manage leave balances to ensure compliance with agreed thresholds and avoid breaches.
- Support delivery of new starter courses and ongoing colleague engagement activities.
THIS ROLE WOULD SUIT PEOPLE WHO
- Proficient in MS Office, particularly Excel and Outlook
- Experience in using planning and LMS systems
- Have strong organisational and administrative skills with excellent attention to detail.
- Are confident managing multiple priorities and working to deadlines in a fast-paced environment.
- Have strong communication skills and enjoy building relationships across different teams.
- Enjoy solving problems and contributing to continuous improvement initiatives.
- Experience working within Aviation (Essential)
SECURITY PROCESS TO WORK WITHIN AVIATION AND TRAVEL AT DHL
To obtain a full airside ID, you must:
- Be able to provide five years' address history.
- Be able to provide five years' reference history (employment/education/benefit claim/character).
- Pass a pre-employment Drug and Alcohol test.
WHY JOIN US?
- Join our generous pension scheme and benefit from an 8% employer contribution, alongside a 4% employee contribution
- Free confidential 24/7 GP consultations
- Hundreds of retail and lifestyle discounts
- Affordable loans, savings schemes and free mortgage advice
- Visit https://careers.dhl.com/global/en/working-at-dhl-supply-chain to learn more
WHO WE ARE
We're the global leaders in supply chain management with 188,000 people in over 50 countries. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more.
BUILDING AN INCLUSIVE WORKPLACE
At DHL, we're all about creating a workplace where everyone's skills and experiences matter, and where you can be your true self every day.
As proud supporters of the Armed Forces Covenant, we value the skills and experience of ex-service personnel and are dedicated to helping our veterans find jobs.
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Resource & Planning Coordinator in Luton employer: DHL Supply Chain
DHL Supply Chain is an exceptional employer, offering a unique opportunity to work in a meaningful role within the prison system, where you can make a real difference in the lives of offenders. With a supportive work culture that values inclusivity and personal growth, employees benefit from a comprehensive induction programme, flexible working options, and a generous pension scheme, all while enjoying a Monday to Friday schedule. Join us to be part of a global leader in supply chain management, where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Resource & Planning Coordinator in Luton
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like DHL Supply Chain and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at DHL Supply Chain!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like DHL Supply Chain keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Resource & Planning Coordinator in Luton
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to DHL Supply Chain:This is your chance to really connect with the team at DHL Supply Chain. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at DHL Supply Chain
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with DHL Supply Chain.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show DHL Supply Chain that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at DHL Supply Chain. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
