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- Tasks: Support a busy team with admin tasks and coordination in a fast-paced environment.
- Company: Join DHL, a leader in logistics with a focus on inclusivity.
- Benefits: Enjoy 25 days annual leave, flexible working, and a generous pension scheme.
- Other info: Free on-site parking and access to hundreds of discounts.
- Why this job: Be part of a dynamic team and make a real impact every day.
- Qualifications: Previous admin experience and strong IT skills, especially in Excel.
The predicted salary is between 24000 - 28000 £ per year.
Location: Coventry
Shift patterns: Any 5 from 7. Rotational Shifts - 06:00-14:00 and 14:00-22:00
Contract Type: Permanent (Full-Time)
We are looking for a proactive and organised Administrative Assistant to join our team at a busy multi-user site in Coventry. This is a key support role, providing efficient administrative and coordination support to multiple stakeholders within a fast-paced environment. The successful candidate will be adaptable, confident in managing competing priorities, and committed to delivering a high standard of service to colleagues and visitors alike.
A TYPICAL DAY MAY INVOLVE:
- Carry out administration tasks within a team environment to achieve key site targets / KPI's / objectives
- General Administration duties, and ensuring systems are running as expected
- Working collaboratively with management on site to resolve issues and deliver strong results
- Working directly with the agency provider to support with resource planning
- Operate IT/WMS systems as required
- Maintaining and sharing data and the data influx for site
- Updating documents for the operation, including signing off new work instructions
THIS ROLE WOULD SUIT PEOPLE WHO:
- Previous Administrative experience within a Warehousing/Operational experience
- Blueyonder Warehouse Management Systems experience is desirable
- IT literate, with Microsoft office packages. Essential advance experience with Excel- formulas - Pivot tables- conditional formatting
- Excellent communication skills. Confident and able to communicate to key stakeholders
- Data driven and able to extract and prepare data
- Able to work individually and within a team
WHY JOIN US?
- Free on-site parking
- 25 days annual leave
- We're happy to talk about flexible working - just ask about alternative patterns at interview
- Join our generous pension scheme and benefit from an 8% employer contribution, alongside a 4% employee contribution
- Free confidential 24/7 GP consultations
- Hundreds of retail and lifestyle discounts
- Affordable loans, savings schemes and free mortgage advice
BUILDING AN INCLUSIVE WORKPLACE
At DHL, we're all about creating a workplace where everyone's skills and experiences matter, and where you can be your true self every day. As proud supporters of the Armed Forces Covenant, we value the skills and experience of ex-service personnel and are dedicated to helping our veterans find jobs.
Administrative Assistant employer: DHL Supply Chain
Contact Detail:
DHL Supply Chain Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Assistant role, and who knows? They might just have the inside scoop on openings at places like DHL.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We want you to feel confident showcasing your skills, especially your IT literacy and Excel expertise.
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation. It shows you're proactive and genuinely interested in the position, which is exactly what they’re looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest job openings there, so keep checking back for new opportunities!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your previous administrative experience and any relevant skills, especially those related to IT systems and data management. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your adaptability and how you handle competing priorities, as these are key traits we’re looking for in our new team member.
Show Off Your IT Skills: Since we're keen on IT literacy, especially with Microsoft Office and Excel, make sure to mention any specific experiences you have with these tools. If you've used formulas, pivot tables, or conditional formatting, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s straightforward and ensures your application gets to the right place. Plus, you’ll find all the details about the role and our company culture there!
How to prepare for a job interview at DHL Supply Chain
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing competing priorities and using IT/WMS systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Excel Skills
Since advanced Excel skills are essential for this position, be prepared to discuss your experience with formulas, pivot tables, and conditional formatting. You might even want to bring examples of how you've used these skills in previous roles to impress your interviewers.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, especially in a fast-paced environment. Think of examples from your past experiences where you successfully managed multiple tasks or resolved issues collaboratively. This will showcase your adaptability and problem-solving abilities.
✨Communicate Confidently
Strong communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, remember to engage with your interviewers by asking questions about the team dynamics and how you can contribute to achieving site targets. This shows your enthusiasm and willingness to be part of the team.