At a Glance
- Tasks: Welcome visitors and manage various secretarial activities with a focus on quality.
- Company: Join a supportive team in a dynamic administrative environment.
- Benefits: Full-time position with opportunities for professional growth and development.
- Other info: Ideal for those who enjoy teamwork and have strong organisational skills.
- Why this job: Make a difference by supporting social workers and contributing to community well-being.
- Qualifications: Baccalaureate level education and experience in a similar role preferred.
The predicted salary is between 30000 - 40000 € per year.
Informations générales
Référence: 2024-1463
Structure d'emploi: DSFE
Libellé du poste: Secrétaire
Métier: Moyens généraux - Secrétaire
Fonction: Néant
Filière: Filière administrative et financière
Finalité / Descriptif synthétique: Sous l'autorité du responsable de subdivision et dans un souci permanent de fiabilité et de qualité relationnelle, l'agent assure l'accueil du public et la prise en charge des différentes activités de secrétariat. Il réalise différents travaux administratifs, logistiques et d'assistance liés à l'activité des travailleurs sociaux, du psychologue et du responsable.
Définition du poste
Temps de travail: Temps complet
Activités principales:
- Assurer l'accueil physique et/ou téléphonique d'usagers, d'agents ou de partenaires institutionnels;
- Recevoir, écouter l'usager et l'orienter vers l'interlocuteur adapté;
- Enregistrer tous courriers « arrivée » et « départ » et s'assurer de leur transmission aux destinataires concernés;
- Saisir les informations dans une base de données et s'assurer d'une mise à jour régulière des tableaux de suivis;
- Classer, ranger, archiver et numériser les dossiers de l'antenne;
- Participer à l'élaboration des états chiffrés ou des statistiques;
- Participer aux réunions d'équipe et en établir un compte rendu.
Localisation du poste: 01-Polynésie française, 02-Iles sous le Vent, Tahaa(987), HAAMENE
Critères candidat
Niveau d'études min. requis: Niveau 4 Baccalauréat
Spécialité souhaitable: Secrétariat
Compétences:
- Connaissance des procédures administratives;
- Connaissance de la légalité des actes administratifs;
- Maîtrise de l'outil informatique et des outils de bureautique (Word, Excel, etc.);
- Maîtrise de la rédaction administrative en langue française;
- Maîtrise de la langue tahitienne;
- Respect de la confidentialité;
- Sens de l'accueil;
- Esprit d'initiative, de créativité et sens aigu de l'organisation;
- Grande disponibilité d'écoute et de partage des connaissances;
- Sens du travail en équipe et en partenariat.
Expérience professionnelle souhaitée: Expérience sur un poste similaire de 2 à 3 ans
Vacance du poste
Date de vacance du poste: 01/01/2024
Secrétaire employer: DGRH
Join our dedicated team in Tahaa, where we prioritise a supportive work culture that values reliability and quality relationships. As a Secretary, you will benefit from comprehensive training opportunities, a collaborative environment, and the chance to make a meaningful impact in the community while enjoying the stunning surroundings of French Polynesia.
StudySmarter Expert Advice🤫
We think this is how you could land Secrétaire
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Secrétaire role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks and customer service. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, like reports or presentations, to demonstrate your proficiency in tools like Word and Excel. This will help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Secrétaire
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Secrétaire role. Highlight your administrative experience, especially any work with public or social services, as this will show us you understand the job's requirements.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit. Don’t forget to mention your familiarity with administrative procedures and your ability to work in a team.
Showcase Your Tech Skills:Since the role requires proficiency in tools like Word and Excel, make sure to mention any relevant software skills in your application. We love candidates who are tech-savvy and can handle data management with ease!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the easiest way for us to receive your details and ensures you’re considered for the position. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at DGRH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secrétaire. Familiarise yourself with the key tasks like managing correspondence, data entry, and assisting social workers. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a Secrétaire, strong communication is crucial. Prepare examples of how you've effectively communicated with clients or colleagues in the past. Practising clear and concise responses will also help you convey your thoughts better during the interview.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple tasks efficiently. Bring up specific instances where you've successfully organised documents, scheduled meetings, or maintained databases. This will reassure the interviewer that you can handle the administrative workload.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face as a Secrétaire, such as dealing with difficult clients or prioritising urgent tasks. Practising your responses will help you feel more confident and prepared.
