At a Glance
- Tasks: Support the new Enforcement Team with admin duties and help shape a groundbreaking initiative.
- Company: Join DFTO, the public sector rail owning group transforming train operations in the UK.
- Benefits: Enjoy 25 days annual leave, a generous pension scheme, and opportunities for professional growth.
- Other info: Flexible working options available to support your work-life balance.
- Why this job: Be part of an exciting change in the rail industry and make a real impact.
- Qualifications: Strong organisational skills, multitasking ability, and a can-do attitude are essential.
The predicted salary is between 34949 - 34949 £ per year.
DFTO is the government’s public sector rail owning group. Its purpose is to bring all currently privately‑owned train operators into public ownership in advance of the creation of Great British Railways in 2027 and deliver improvements in the here and now by unifying and integrating train operations under common public ownership. DFTO has over 30,000 employees, runs over 8,500 services a day and delivers over 640 million customer journeys across its networks every year.
Primary Purpose of Job
This is a rare and exciting opportunity to shape something new. DFTO is setting up a new Enforcement Team, an industry first, which will be responsible for all prosecution activity across the DFTO Group. This is a significant change in strategic approach, and you will play a pivotal role in helping DFTO deliver their enforcement strategy and policy. You will support the Enforcement function by providing efficient and effective administrative and secretarial support service.
Key Responsibilities
- Undertake general office administration duties for the Enforcement function, including managing post, corresponding with passengers and the court, coordinating office supplies, and administrating distribution of key equipment (e.g., mobile phones).
- Assist with diary management and arrange travel, accommodation, and transport for senior team members.
- Work closely with other Team Organisers and executive assistants across DFTO, as well as the case management team, to facilitate smooth operations and contribute to process improvement initiatives.
- Organise meetings including any training sessions (both internal and external) and the production, collation and dissemination of documentation for and resulting from them.
- Take minutes when required and follow up actions from the meeting.
- Provide a consistent in‑person presence on behalf of the team delivering excellent customer service levels and undertake the role in a way that is consistent with DFTO’s values.
- Provide communications to the team, including sending messages as required.
- Maintain an efficient filing system paying particular attention to records of standing meetings, templates and documents utilised by the Enforcement function.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by issuing POs as required for the team, ordering items required for the team, which may include stationery and other office consumables as required.
- Manage team expenses including practice certificate renewals for legal professionals, PLC licences and account management.
- Report team issues (e.g., IT or facilities) and monitor resolution.
- Support financial and performance tracking and information management.
Knowledge, Skills, Experience & Technical Qualifications
- Ability to multitask
- Experience in appropriate IT packages (including Microsoft Teams, Outlook, Word, Excel)
- Good time manager
- Strong organisational skills
- Good communication skills (verbal and written) including excellent telephone manner
- Experience working with a team
- Can‑do attitude and flexibility/agility where required
- Experience in and/or interest in a legal function, particularly related to criminal and civil matters, desirable.
Vacancy Details
- Duration: Permanent
- Location: Leeds
- Salary: up to £34,949
- Closing date: 13 February 2026
DFTO Benefits
- Annual Leave: Starting at 25 days and rising to an additional day per year of service completed within the first 5 completed years up to a maximum of 5 additional (30 days)
- DC Pension Scheme: 10% Employer contribution, 5% Employee contribution
- Opportunities to learn and network across the wider industry
Additional Information
Disclaimer: Candidates applying for this position on a secondment basis must inform their line manager prior to submitting their application. This is to ensure transparency and facilitate any necessary discussions regarding workload and responsibilities.
About our people and the recruitment process - We’re an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don’t always fit. If you want to consider working flexibly, just let us know and we’ll do our best to help and invest in your career with us, whilst you have a healthy work life balance.
Contact
If you have any questions or reasonable adjustments, please contact jason.blakemore@dftoperator.co.uk
Team Administrator (Enforcement Team) - Leeds based employer: DfT Operator
DFTO is an exceptional employer, offering a unique opportunity to be part of a pioneering Enforcement Team in Leeds, dedicated to transforming the rail industry into public ownership. With a strong commitment to employee growth, a generous benefits package including up to 30 days of annual leave and a robust pension scheme, DFTO fosters a supportive and inclusive work culture that values flexibility and work-life balance, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator (Enforcement Team) - Leeds based
✨Tip Number 1
Network like a pro! Reach out to current or former employees of DFTO on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research DFTO’s mission and values, especially their new Enforcement Team. Show them you’re not just another candidate but someone who genuinely cares about their goals.
✨Tip Number 3
Practice makes perfect! Get a mate to do a mock interview with you. Focus on those key skills they’re after, like multitasking and communication. The more comfortable you are, the better you’ll perform.
✨Tip Number 4
Don’t forget to follow up! After your interview, shoot a quick thank-you email to express your appreciation. It’s a nice touch that keeps you fresh in their minds and shows your enthusiasm for the role.
We think you need these skills to ace Team Administrator (Enforcement Team) - Leeds based
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Team Administrator role. Highlight your relevant experience in administration and any skills that align with the responsibilities mentioned in the job description.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've successfully managed multiple tasks or projects in the past. We want to see your can-do attitude in action!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. This will help us understand your qualifications and enthusiasm for the role quickly.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at DfT Operator
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator in the Enforcement Team. Familiarise yourself with DFTO's mission and how this role contributes to their enforcement strategy. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and ensure smooth operations, as this will demonstrate your capability to handle the demands of the position.
✨Communicate Clearly and Confidently
Effective communication is key for this role. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked to take minutes or communicate with various stakeholders, so showcasing your excellent telephone manner and written communication skills during the interview will be crucial.
✨Demonstrate a Can-Do Attitude
DFTO values flexibility and a positive attitude. Prepare to share instances where you've adapted to changes or tackled challenges head-on. Highlighting your willingness to learn and contribute to process improvements will resonate well with the interviewers and show that you're a great fit for their team.
