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For Companies At a Glance
- Tasks: Support office operations, manage facilities, and coordinate events in a dynamic environment.
- Company: Join DFDS, a company dedicated to serving communities across Europe.
- Benefits: Enjoy life assurance, pension scheme, free ferry travel, and extensive health support.
- Why this job: Be a key player in a vibrant team and make a real impact.
- Qualifications: Strong organisational skills, communication abilities, and proficiency in Microsoft Office.
- Other info: Part-time role with opportunities for personal and professional growth.
Do you want to be a valued part of the critical infrastructure that serves communities across Europe and beyond? Are you looking for a position in which you can set direction and help shape our company? If so, then you could be the newest addition to our team as an Office Support Administrator.
Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.
Be part of the movement – and play your part.
About the role
We are looking for a proactive and highly organised individual to support the smooth running of our Jersey office operations. This role is varied and hands-on, requiring someone who can confidently handle facilities management, administration, and event coordination, while also acting as a key support to the management team. You will be the go-to person for day-to-day office needs, liaising with contractors, managing supplies, and ensuring our teams and facilities are always prepared and supported.
Please note – This is a part time role, working 25 hours per week.
You will be responsible for
Managing office facilities, including health & safety compliance, contractor coordination, and reporting/monitoring building issues through to resolution.
Coordinating meeting room set-up, catering, stationery, and equipment to ensure smooth daily operations.
Handling office logistics, including mail distribution, stock management (PPE, uniforms, supplies), and off-site storage.
Providing administrative support to management, including diary coordination, travel arrangements, presentations, and accurate minute-taking.
Assisting with company-wide events, staff initiatives, and occasional travel to ports and vessels to support operations and engagement activities.
About you
You’ll be a highly organised and motivated individual who thrives in a busy and varied role. With excellent communication skills and a strong eye for detail, you are confident managing multiple tasks at once and supporting colleagues at all levels. You bring a flexible and proactive approach to your work, with the ability to problem-solve, prioritise and meet deadlines. Comfortable working both independently and as part of a team, you will represent the company in a professional and personable manner, while maintaining discretion with confidential information. Proficiency in Microsoft Office packages, including Outlook, Word, Excel and PowerPoint, will help you succeed in this role.
We think the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills and strong characters bring out the best in us all. And we cannot wait for you to join.
Working at DFDS
Join the movement and grow with us.
Now about what we can give you. You’ll be able to access some fantastic benefits such as:
Life assurance cover
Contributory company pension scheme
Free ferry travel for up to 4 guests between Dover and Calais / Newcastle and Amsterdam with no limit on trips
Full employee assistance programme including:
Proactive financial, emotional, mental, and physical health care support including face to face counselling, fast 24/7 access to a GP, a second medical opinion and legal support for colleagues and their family.
Huge range of retail discounts from high street and online retailers
Cashback on health care including dental, optical, physiotherapy, prescriptions, specialist consultations and much more.
Access to myStrength, our Wellbeing platform, which has plenty of content to support and improve your mental wellness needs.
While you’re with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We
will also offer training courses that can support you in your role, if needed.
Are we a match? Then what are you waiting for? Apply Now.
If you think your personality, skills, experience, and desire match this role, we’d love to hear from you. Please send us your CV as soon as possible, as we’re keen to meet potential candidates on an ongoing basis.
We look forward to hearing from you
Office Support Administrator employer: DFDS
Contact Detail:
DFDS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Administrator
✨Tip Number 1
Get to know the company! Research DFDS and understand their values, mission, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Office Support Administrator role. Personal connections can make a big difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to office support and administration. Think about examples from your past experiences that showcase your organisational skills and ability to handle multiple tasks.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the movement with us at DFDS.
We think you need these skills to ace Office Support Administrator
Some tips for your application 🫡
Read the Job Description Thoroughly: Before you start your application, take a good look at the job description. It’s packed with clues about what we’re looking for, so make sure you understand the role and how your skills fit in.
Tailor Your CV: Don’t just send us a generic CV! Highlight your relevant experience and skills that match the Office Support Administrator role. Show us how you can support our team and keep things running smoothly.
Craft a Personal Cover Letter: A cover letter is your chance to shine! Use it to tell us why you’re excited about this role and how you can contribute to our team. Keep it friendly and professional, just like we are!
Apply Through Our Website: We want to make it easy for you to apply, so head over to our website to submit your application. It’s straightforward, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at DFDS
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like facilities management and event coordination. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
As an Office Support Administrator, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This could be anything from coordinating events to handling logistics—make it relatable to the role!
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Office is a must. Make sure you can confidently discuss your experience with Outlook, Word, Excel, and PowerPoint. Maybe even prepare a quick example of how you’ve used these tools to improve efficiency in previous roles.
✨Be Personable and Professional
You’ll be representing the company, so it’s important to come across as both professional and approachable. Practice your communication skills and think about how you can convey your ability to work well with others, especially in a busy office environment.
