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For Companies At a Glance
- Tasks: Support transport and warehouse functions, ensuring smooth overnight operations and accurate administration.
- Company: Join DFDS, a diverse team driving change in critical infrastructure across Europe.
- Benefits: Life assurance, pension scheme, free ferry travel, and extensive health support.
- Why this job: Be part of a dynamic team making a real impact in logistics and transport.
- Qualifications: Strong IT skills, experience in warehousing or transport administration, and attention to detail.
- Other info: Flexible night shifts with opportunities for personal and professional development.
The predicted salary is between 30000 - 42000 £ per year.
Do you want to be a valued part of the critical infrastructure that serves communities across Europe and beyond? Are you looking for a position in which you can set direction and help shape our company? If so, then you could be the newest addition to our team as Transport Administrator. Be part of the movement and play your part.
About the role
Working a rotating night-shift pattern, you will support both the transport and warehouse functions, ensuring smooth overnight operations, accurate administration, and strong communication with drivers, planners, internal teams, and customers. You will be responsible for:
- Updating systems such as Velocity, MADS, Red Prairie and Excel, managing bookings, and producing next day activity sheets
- Tracking drivers, planning schedules, briefing/debriefing, and updating customers on progress or delays
- Completing stock checks, supporting warehouse picking/loading, and maintaining accurate goods-in/goods-out records
- Managing equipment checks, reporting defects, and supporting adherence to maintenance plans
- Ensuring compliance with RTD, EU Drivers Hours, H&S and food hygiene requirements
- Handling customer and POD queries, managing returns/damages, and supporting stock accuracy
- Supporting audits, maintaining GDPR-compliant records, and contributing to process improvements
Shift Patterns: Night Shift, 42 hours per week, 18:30-06:30
Week 1: Mon, Tue, Fri, Sat
Week 2: Sun, Wed, Thu
About you
You’ll have strong IT skills and confidence using Microsoft Office, transport systems, and warehouse platforms such as Red Prairie. You’ll bring previous experience in warehousing or transport administration, with the ability to work accurately under pressure and meet deadlines. You’ll be comfortable following procedures, demonstrating good attention to detail, and supporting both the warehouse and transport teams overnight. A strong awareness of Health & Safety and a positive, proactive approach will help you succeed in this varied and fast-paced role. Flexibility, initiative, and strong communication skills are essential, along with the ability to work in a physically demanding and rapidly changing environment.
We think the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills and strong characters bring out the best in us all. And we cannot wait for you to join.
Working at DFDS
Join the movement and grow with us. Be a valued member of a diverse team at DFDS and help drive change together. While you’re with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We will also offer training courses that can support you in your role, if needed.
Now about what we can give you. You’ll be able to access some fantastic benefits such as:
- Life assurance cover
- Contributory company pension scheme
- Holiday Purchase Scheme
- Free ferry travel for up to 4 guests between Dover and Calais / Newcastle and Amsterdam with no limit on trips
- Full employee assistance programme including: Proactive financial, emotional, mental, and physical health care support including face to face counselling, fast 24/7 access to a GP, a second medical opinion and legal support for colleagues and their family.
- Huge range of retail discounts from high street and online retailers
- Cashback on health care including dental, optical, physiotherapy, prescriptions, specialist consultations and much more.
- Access to myStrength, our Wellbeing platform, which has plenty of content to support and improve your mental wellness needs.
- Access to mental health first aid and opportunity to join support webinars with a focus on all areas of positive wellbeing.
Are we a match? Then what are you waiting for? Apply Now. If you think your personality, skills, experience, and desire match this role, we’d love to hear from you. Please send us your CV as soon as possible, as we’re keen to meet potential candidates on an ongoing basis. We look forward to hearing from you.
Transport Administrator in Belfast employer: DFDS Logistics NI
Contact Detail:
DFDS Logistics NI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transport Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the transport and logistics industry, especially those who work at DFDS. A friendly chat can open doors and give you insider info about the company culture and what they really value in candidates.
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of transport systems like Velocity and Red Prairie. Show us that you’re not just familiar with these tools but also how you can use them to improve operations and communication within the team.
✨Tip Number 3
Demonstrate your flexibility and problem-solving skills during the interview. Share examples of how you've handled pressure in previous roles, especially in fast-paced environments. We want to see that you can keep calm and carry on!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in being part of our team and contributing to our mission.
We think you need these skills to ace Transport Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your IT skills, transport administration experience, and any relevant systems you've used like Velocity or Red Prairie. We want to see how you fit into our team!
Showcase Your Communication Skills: Since strong communication is key for this role, include examples of how you've effectively communicated with teams or customers in the past. This will help us see your proactive approach and ability to work under pressure.
Be Detail-Oriented: Attention to detail is crucial in transport administration. When writing your application, mention specific instances where your attention to detail made a difference, whether it was in managing bookings or ensuring compliance with regulations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role as soon as possible. Don’t wait—send us your CV today!
How to prepare for a job interview at DFDS Logistics NI
✨Know Your Systems
Familiarise yourself with the transport systems mentioned in the job description, like Velocity, MADS, and Red Prairie. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Demonstrate Attention to Detail
Prepare examples from your past work where your attention to detail made a difference. Whether it was managing bookings or ensuring compliance with health and safety regulations, showcasing this skill will resonate well with the interviewers.
✨Showcase Your Communication Skills
Since the role involves strong communication with drivers, planners, and customers, think of instances where you effectively communicated under pressure. This will highlight your ability to keep everyone informed and maintain smooth operations.
✨Emphasise Flexibility and Initiative
Be ready to discuss how you've adapted to changing environments in previous roles. Highlighting your flexibility and proactive approach will demonstrate that you can thrive in the fast-paced setting of a Transport Administrator.