Office manager

Apt is seeking an office manager to join its growing team in London. The role requires a highly motivated and talented office manager who is passionate about working in a dynamic environment. We are looking for organised, detail-orientated, exceptional candidates to effectively manage multiple tasks simultaneously. The successful candidate must have expert knowledge of office management and human resources.

Candidates should be able to demonstrate the following:

• Level 5 Associate Diploma in People Management from the Chartered Institute of Personnel and Development (CIPD)
• Proven previous experience in office management and human resources
• Manage the studio’s tasks, balancing the management team’s aspirations and expectations within the scope of agreed budgets
• Manage studio and people related strategies
• Make an active contribution to the wider studio
• Work well under pressure, adopting a positive attitude
• Co-ordinate discussions and meetings with consultants, suppliers, contractors, the landlord, and the studio management team on studio and people related matters
• Liaise with the management team on both strategic and day-to-day matters
• Develop and coordinate studio strategies that support the studio’s services, projects, and brand identity that meets the studio’s goals
• Coordinate and manage the support of the CPD programme
• Coordinate and manage human resources related matters including management and updates to policies, onboarding and induction of employees, studio absences, annual leave, grievance procedures, visas and immigration, staff contracts, and exit interviews in accordance with the agreed direction
• Develop and manage the studio handbook and all procedural and policy-related documentation
• Together with the finance department, coordinate and manage payroll related matters, including staff benefit administration
• Analyse the studio’s performance and produce reports reflecting forecasts, trends, and actual outcomes on office and people related matters including working practices and staff benefits
• Have an overview of diaries and travel itineraries for related activities, including arrangement of management meetings, quarterly Board meetings, recruitment activities, and studio events
• Regularly monitor training and development programmes, making links between the studio’s portfolio, experiences, services, and identify opportunities for staff development
• Coordinate and manage the support of all recruitment activities
• Collaborate with external IT consultants, oversee, and manage the delivery of the IT strategy in accordance with agreed management team direction
• Coordinate and manage insurances, quality management, health and safety, legal requirements, environmental policies, and duty of care
• Effective verbal and written communication skills

About Apt: Apt is an award-winning architectural practice. From our studio in Clerkenwell, the heart of London’s design district, we work across multiple sectors, including workplace, residential, commercial, creative reuse, hospitality, place-making, heritage, interiors, arts, and community projects of all shapes and sizes across the UK and internationally.

Please submit your cover letter and digital CV using the apply for job button below with ‘office manager’ in the subject heading. The position is full-time (40 hours per week), and applicants must be eligible to work in the UK. The salary is between £40,000 and £60,000, and remuneration is dependent upon experience. For this role, we are open to discussing remote working, flexible start and finish times, or compressed hours. Apt is an equal opportunities employer, and we welcome applications from all suitably qualified persons. We particularly welcome female applicants who are currently under-represented within Apt at a senior level. All appointments will, however, be made based on merit. Please note that due to the high volume of applicants, we will only be in contact should you be invited to interview.