Payroll and Accounts Assistant in Gillingham

Dextra Group Plc. is the largest privately owned lighting manufacturer in the UK. Trading for nearly 50 years, our commitment to total service, and in continuous investment, enables us to be at the cutting edge of luminaire development whilst remaining competitive, efficient and client focused.

Accurately completing end to end monthly payroll process, including:

• Input and validate payroll data, including new starters, leavers, salary changes, overtime, bonuses, deductions, absence, and other statutory and variable payments.
• Calculate and process Benefit in Kind by payrolling in Sage 50. Including company cars, private health and health cash scheme.
• Perform payroll reconciliations to identify and resolve discrepancies before payroll completion.
• Accurately prepare and post payroll journals to Opera finance system.
• Maintain accurate employee payroll records and ensure changes are appropriately authorised and documented.
• Support year-end and other statutory payroll activities as required.
• Assist with payroll reporting and provide accurate information to Finance, HR, and other stakeholders.
• Pension administration including auto enrolment, submission and reporting.
• Process and administer cycle to work scheme.
• Process and administer attachment of earnings orders.
• Administer annual leave records ensuring accuracy and compliance with Company leave scheme rules.
• Process RTI submissions in line with HMRC deadlines.
• Respond to payroll queries professionally and in a timely manner.
• Proactively identify opportunities to simplify, standardise, and improve payroll processes.
• Support the development and implementation of more efficient payroll processes, controls, and ways of working.
• Assist with payroll/T&A systems enhancements, and implementation of new functionality.
• Maintain and update payroll process documentation and procedures to reflect changes and best practice.
• Produce, analyse and interpret payroll and T&A reports to support business decision making.
• Ensure compliance with payroll legislation, GDPR requirements, internal controls and audit standards.
• Administer Astrow time and attendance system.
• Stay updated on tax regulations and ensure compliance in payroll processes.
• Collaborate with HR and finance teams.

Due to the cyclical nature of payroll there will be the requirement to support the Financial Controller with other non-payroll related duties including but not limited to:

• Assist with collation of data required to report EU VAT transactions.
• Assist with month end reporting and journals.
• Other ad hoc duties and projects as required.
• Follow all Quality Control guidelines set by the Company.
• Follow the requirements of the Company’s ISO Procedure.
• Follow the Company’s Health and Safety Policy, work instructions and safe systems of work.

Post requirements

• Minimum of five years’ experience within a busy payroll environment is essential
• Ability to demonstrate competency in payroll processes and compliance.
• Proficient in Microsoft Excel including formulas, data manipulation and analysis.
• Proficient in Sage 50 Payroll.
• An interest in using technology and automation to improve processes.
• The ability to work to tight deadlines, multitask, with strong analytical and problem-solving skills.
• Strong attention to detail and work confidently with large volumes of data.
• Proven track record in a similar role.
• Excellent communication skills both written and oral.

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