At a Glance
- Tasks: Support a global law firm by managing workplace services and enhancing employee experiences.
- Company: Join a prestigious global law firm with a focus on teamwork and innovation.
- Benefits: Enjoy a range of perks including health plans, wellbeing support, and flexible working options.
- Other info: Great opportunity for career growth in a supportive and diverse workplace.
- Why this job: Make a real difference in a dynamic environment while developing your skills.
- Qualifications: Experience in mailroom or print services, strong communication, and IT skills.
The predicted salary is between 25000 - 30000 £ per year.
A fantastic opportunity based at Paragons Client Partner's Guildford site, a global Law firm. As a Workplace Services Operator you will be expected to provide a reliable, high quality and timely support function to the clients’ office. You will be responsible for ensuring seamless access to a range of services such as Records Management, Print, Post and other Workplace Services. The Workplace Services Operator will be responsible for improving the day-to-day experience of our clients’ employees by ensuring an elevated, connected and high performing workplace environment.
Hours: Monday to Friday 9am - 6pm
Your main duties would include:
- Digital media processing
- Undertake adhoc photocopying/printing/binding
- Stationary stock control and ordering
- Collating of all files on closure in preparation for the archiving process, to include liaison with fee earner in respect to financial and consumer code letter drafting
- Ensuring compliance with records management procedures and policies, providing a complete audit trail
- Process any returned mail in line with business rules
- Manage the effective disposal of records in line with business procedures
- Book couriers using agreed suppliers, log bookings in a shared spreadsheet, and verify monthly invoices against bookings
- Managing deliveries into and out of site
- Provide support for the service mailbox
- Create E-Bibles
- Any reasonable adhoc requests relating to print, post and records
- Provide additional administrative support to legal teams and fee earners as needed, and within reason and confines of the contract
Skills and Attributes we are looking for:
- Experience within a similar environment is ideal - Couriers / Mailroom / Print experience
- Able to work on own initiative and as part of a team
- Excellent customer service and client focused
- Excellent communication skills
- Proactive approach with good attention to detail and problem solving skills
- Positive and professional with a solution-orientated manner at all times
- Strong IT skills, competent in Microsoft office applications
- Ability to learn quickly
Benefits include:
- Employee Benefits Platform
- Reimbursements
- Bupa Cash Plan
- Cycle to work Scheme
- Financial Health Check
- Wellbeing, Legal, Personal finance support
- Employee Assistance Programme
Please note that due to the high volume of responses we receive, only successful applicants will be contacted. We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
Workplace Coordinator in Woking employer: Devonshire
Join a leading global law firm in Guildford as a Workplace Coordinator, where you will play a vital role in enhancing the workplace experience for employees. Our supportive work culture prioritises employee well-being and growth, offering a range of benefits including a comprehensive Employee Assistance Programme and opportunities for professional development. With a focus on teamwork and excellence, this position provides a unique chance to contribute to a high-performing environment while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Coordinator in Woking
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the law firm on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a fit for the role, but also for the team. Tailor our answers to reflect how we align with their mission.
✨Tip Number 3
Practice makes perfect! Grab a mate and do some mock interviews. This will help us articulate our skills and experiences confidently, especially when discussing our customer service and problem-solving abilities.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’re the best fit!
We think you need these skills to ace Workplace Coordinator in Woking
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant experience in workplace services, customer service, or administrative support to show us you're a great fit for the role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the Workplace Coordinator position and how your background aligns with our needs. Keep it concise but engaging – we want to see your personality!
Show Off Your Skills:Don’t forget to mention your IT skills and any experience with Microsoft Office applications. We love candidates who can demonstrate their problem-solving abilities and attention to detail, so give us examples of how you've excelled in these areas.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Devonshire
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Coordinator. Familiarise yourself with tasks like records management and digital media processing. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Customer Service Skills
Since this role is client-focused, be ready to share examples of how you've provided excellent customer service in the past. Think of specific situations where you solved problems or improved someone’s experience, as this will highlight your proactive approach.
✨Prepare for Technical Questions
Brush up on your IT skills, especially with Microsoft Office applications. Be prepared to discuss how you’ve used these tools in previous roles, particularly in managing records or handling print and post services. This shows you can hit the ground running.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics or how success is measured in the role. This not only shows your interest but also helps you gauge if the workplace is the right fit for you.
