At a Glance
- Tasks: Support a global law firm by managing workplace services and enhancing employee experience.
- Company: Join a prestigious global law firm with a focus on teamwork and innovation.
- Benefits: Enjoy a range of perks including health plans, wellbeing support, and flexible working options.
- Other info: Great opportunity for career growth in a supportive and diverse workplace.
- Why this job: Make a real difference in a dynamic environment while developing your skills.
- Qualifications: Experience in mailroom or print services, strong communication, and IT skills.
The predicted salary is between 25000 - 30000 € per year.
A fantastic opportunity based at Paragons Client Partner's Guildford site, a global Law firm. As a Workplace Services Operator you will be expected to provide a reliable, high quality and timely support function to the clients’ office. You will be responsible for ensuring seamless access to a range of services such as Records Management, Print, Post and other Workplace Services. The Workplace Services Operator will be responsible for improving the day-to-day experience of our clients’ employees by ensuring an elevated, connected and high performing workplace environment.
Hours: Monday to Friday 9am - 6pm
Your main duties would include:
- Digital media processing
- Undertake adhoc photocopying/printing/binding
- Stationary stock control and ordering
- Collating of all files on closure in preparation for the archiving process, to include liaison with fee earner in respect to financial and consumer code letter drafting
- Ensuring compliance with records management procedures and policies, providing a complete audit trail
- Process any returned mail in line with business rules
- Manage the effective disposal of records in line with business procedures
- Book couriers using agreed suppliers, log bookings in a shared spreadsheet, and verify monthly invoices against bookings
- Managing deliveries into and out of site
- Provide support for the service mailbox
- Create E-Bibles
- Any reasonable adhoc requests relating to print, post and records
- Provide additional administrative support to legal teams and fee earners as needed, and within reason and confines of the contract
Skills and Attributes we are looking for:
- Experience within a similar environment is ideal - Couriers / Mailroom / Print experience
- Able to work on own initiative and as part of a team
- Excellent customer service and client focused
- Excellent communication skills
- Proactive approach with good attention to detail and problem solving skills
- Positive and professional with a solution-orientated manner at all times
- Strong IT skills, competent in Microsoft office applications
- Ability to learn quickly
Benefits include:
- Employee Benefits Platform
- Reimbursements
- Bupa Cash Plan
- Cycle to work Scheme
- Financial Health Check
- Wellbeing, Legal, Personal finance support
- Employee Assistance Programme
Please note that due to the high volume of responses we receive, only successful applicants will be contacted. We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
Workplace Coordinator in Surrey employer: Devonshire
As a Workplace Coordinator at our Guildford site, you will join a prestigious global law firm that prioritises employee well-being and professional growth. Our supportive work culture fosters collaboration and innovation, offering comprehensive benefits such as a cycle to work scheme and an Employee Assistance Programme, ensuring you thrive both personally and professionally. With a focus on enhancing the workplace experience, this role provides a unique opportunity to contribute to a high-performing environment while developing your skills in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Coordinator in Surrey
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the company on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Personal connections can make a huge difference!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how you align with their mission. We want to see that you’re not just a fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on common questions related to workplace services and customer support. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Workplace Coordinator in Surrey
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant experience in workplace services, customer service, or administrative support to show us you're a great fit for the role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re excited about this opportunity. Share specific examples of how your previous roles have prepared you for the responsibilities listed, like managing deliveries or handling records management.
Show Off Your IT Skills:Since strong IT skills are essential for this role, make sure to mention your proficiency with Microsoft Office applications. If you have experience with digital media processing or similar tasks, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Devonshire
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Coordinator. Familiarise yourself with tasks like records management and digital media processing. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Customer Service Skills
Since this role is client-focused, be ready to share examples of how you've provided excellent customer service in previous positions. Think about specific situations where you solved problems or improved experiences for clients.
✨Prepare for Practical Questions
Expect questions that assess your problem-solving abilities and attention to detail. Prepare scenarios where you had to manage multiple tasks, like handling deliveries or managing stationary stock, and explain how you prioritised effectively.
✨Demonstrate Your IT Proficiency
As strong IT skills are essential, be prepared to discuss your experience with Microsoft Office applications. You might even want to mention any specific software you've used for managing records or communications, as this could set you apart from other candidates.
