At a Glance
- Tasks: Manage office operations, coordinate with teams, and ensure service excellence in a dynamic environment.
- Company: Join Paragon Works, a leader in corporate services, dedicated to creating high-performance workplaces.
- Benefits: Enjoy a competitive salary, potential for permanent role, and a supportive, inclusive work culture.
- Other info: This is a 12-month fixed-term contract with opportunities for growth and development.
- Why this job: Be part of a vibrant team, enhance your skills, and make a real impact in a prestigious office.
- Qualifications: 5+ years in facilities or operations management; strong interpersonal and organisational skills required.
The predicted salary is between 60000 - 84000 £ per year.
Direct message the job poster from Devonshire
Paragon Works is seeking a highly motivated and professional Office Services Manager to be based at Blackstone’s London office. This role will be embedded within Blackstone’s Global Corporate Services (GCS) team, supporting a high-performance office environment and ensuring seamless operations and service excellence. You will act as the primary coordinator between Legal & Compliance, Finance, HR, IT, Health & Safety, the Landlord and local vendors.
Key Responsibilities
- Serve as the primary GCS point of contact for the London office leadership and team ensuring daily service excellence.
- Oversee and maintain local Standard Operating Procedures (SOPs) and welcome guides in line with global documentation.
- Manage all GCS communications, internal updates, and service announcements.
- Prepare and monitor local GCS budgets, including vendor proposals, invoice tracking, and cost reporting.
- Onboard and manage vendors, track service levels, ensure compliance, and oversee office access for works.
- Coordinate with global and regional teams for office moves, desk allocations, and IT/AV support.
- Support internal and external meetings, including space booking, hospitality, and guest experience.
- Liaise with building management and landlords for site-related matters, such as parking and building access.
- Ensure a safe and secure environment by supporting Health & Safety protocols, access control, and evacuation procedures.
- Provide reception and visitor support, including meeting room management, guest registration (Envoy), and conference room bookings (EMS).
- Oversee office consumables, catering requests, stationery, couriers, shredding services, and signage.
- Line manage onsite GCS team members as applicable.
Who We’re Looking For
- 5+ years’ experience in a similar workplace, facilities, or operations management role, preferably within financial services, corporate environments, or hospitality.
- Strong interpersonal skills with a client-first mindset and the ability to work confidently with senior stakeholders.
- Detail-oriented, highly organised, and comfortable multitasking in a fast-paced corporate environment.
- Proven ability to manage budgets, vendors, and operational projects independently.
- Tech-savvy using systems such as EMS (room booking), Envoy (visitor registration), and Microsoft Office Suite.
- Proactive, resourceful, and able to take initiative
- Willingness to work flexibly, including early or late hours when required.
This is a 12 month fixed term contract that may extend to a permanent role
Salary 70,000 - 80,000
Paragon is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation or marital status.
We recognise how challenging this current job market is for candidates, and Paragon Talent Solutions are therefore striving to provide the best candidate experience we can.
If you are interested in this opportunity, we kindly request that you apply via this LinkedIn advert, as opposed to sending us an email or LinkedIn direct message.
We are eager to ensure that each candidate application is considered fairly, and receives a consistent experience. Unfortunately, we cannot ensure this standard if you enquire about a role via email or LinkedIn message, as it falls outside of our established process.
Seniority level
Seniority level
Executive
Employment type
Employment type
Full-time
Job function
Job function
Customer Service and AdministrativeIndustries
Financial Services and Investment Management
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#J-18808-LjbffrOffice Services Manager in London employer: Devonshire
Paragon Works is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as an Office Services Manager. With a strong emphasis on service excellence and collaboration, employees benefit from a supportive culture that prioritises professional growth and development, alongside competitive salaries and flexible working arrangements. Join us to be part of a team that values diversity and fosters a sense of belonging while ensuring operational success in a prestigious corporate setting.
StudySmarter Expert Advice🤫
We think this is how you could land Office Services Manager in London
✨Tip Number 1
Familiarise yourself with the specific systems mentioned in the job description, such as EMS and Envoy. Being tech-savvy and demonstrating your knowledge of these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing budgets and vendor relationships. Prepare examples of how you've successfully overseen operational projects in previous roles, as this will resonate well with the responsibilities outlined for the Office Services Manager position.
✨Tip Number 3
Showcase your interpersonal skills by preparing to discuss how you've effectively collaborated with senior stakeholders in the past. This role requires a client-first mindset, so be ready to share specific instances where you've prioritised client needs.
✨Tip Number 4
Research Paragon Works and Blackstone’s corporate culture. Understanding their values and how they operate can help you tailor your responses in interviews, demonstrating that you're not only a fit for the role but also for the company.
We think you need these skills to ace Office Services Manager in London
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to understand the key responsibilities and requirements for the Office Services Manager position. Tailor your application to highlight how your experience aligns with these expectations.
Highlight Relevant Experience:Emphasise your 5+ years of experience in workplace, facilities, or operations management. Provide specific examples of how you've successfully managed budgets, vendors, and operational projects in similar environments.
Showcase Interpersonal Skills:Demonstrate your strong interpersonal skills and client-first mindset in your application. Mention instances where you've effectively communicated with senior stakeholders or coordinated with various teams.
Tailor Your CV and Cover Letter:Customise your CV and cover letter to reflect the skills and experiences that are most relevant to the role. Use keywords from the job description to ensure your application stands out to the hiring team.
How to prepare for a job interview at Devonshire
✨Understand the Role
Make sure you thoroughly understand the responsibilities of an Office Services Manager. Familiarise yourself with the key tasks mentioned in the job description, such as managing budgets and vendor relationships, as well as coordinating with various teams.
✨Showcase Your Experience
Prepare to discuss your relevant experience in workplace or operations management. Highlight specific examples where you've successfully managed projects, budgets, or teams, especially in fast-paced environments like financial services or corporate settings.
✨Demonstrate Interpersonal Skills
Since this role requires strong interpersonal skills, be ready to provide examples of how you've effectively communicated with senior stakeholders and ensured a client-first mindset in your previous roles.
✨Be Tech-Savvy
Familiarise yourself with the systems mentioned in the job description, such as EMS and Envoy. Be prepared to discuss your proficiency with these tools and how they can enhance office operations and service excellence.
