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For Companies At a Glance
- Tasks: Coordinate office activities and support legal teams in a dynamic law firm environment.
- Company: Join a well-established law firm focused on creating a high-performing workplace.
- Benefits: Enjoy perks like remote work options, health plans, and financial wellness support.
- Why this job: Gain valuable experience in the legal sector while enhancing your organisational and communication skills.
- Qualifications: Ideal for legal assistants or graduates with strong IT and customer service skills.
- Other info: Flexible shifts and a supportive team culture await you!
Before applying for this role, please read the following information about this opportunity found below.
Type: 6 month FTC
Location: Dublin
Salary: €31,000
Hours: Mon-Fri 37.5 hours
Job Overview
As an Office Coordinator, you will work collaboratively with our client partner, a well-established Law Firm, to deliver the future of agile, connected and a high performing workplace. You will be responsible for ensuring seamless access to a range of services such as Records Management and Distribution Services. The Coordinator will represent Front of House and be responsible for improving the day to day working experience of our clients’ employees. This opportunity would be ideal for someone who is a Legal Assistant, Law Graduate, or a Workplace Coordinator / Office Assistant looking to gain experience in the Legal sector.
Key Responsibilities
- Manage and distribute daily post and record all registered letters in a logbook
- Log scanned DX and An Post incoming mail in the Incoming Post Data Excel spreadsheet
- Log incoming cheques in a shared spreadsheet and email daily updates to the client
- Upload incoming digital media to OneDrive and organise access for the assigned solicitor or secretary
- Book couriers using Deadline Couriers, log bookings in a shared spreadsheet, and verify monthly invoices against bookings
- Forward incoming emails from the Dublin Reception email to the relevant fee earners
- Check the court stamping spreadsheet for discrepancies and notify the client via email of any findings
- Provide additional administrative support to legal teams and fee earners as needed
- Print, check, and distribute Law Society invoices to secretaries and request payment to be processed
- Support with Records Management in line with the Records Management policy
- Support the wider Paragon team with adhoc printing and ensure Court Lodgements are recorded, processed and dealt with in line with the client requirements
Skills and Attributes we are looking for
- Experience in Couriers/Mailroom/Logistics is desired but not essential
- Able to work on own initiative and as part of a team
- Excellent customer service and communication skills
- Proactive, ability to learn quickly with an eye for detail
- Problem solving skills
- Strong IT skills, competent in Microsoft office applications to intermediate level
- Flexible to change shifts at short notice if required
- Confident, positive and professional approach with a can-do attitude and a solution orientated manner
Benefits include
- Employee Benefits Platform
- Reimbursements
- Bupa Cash Plan
- Electric Vehicle Scheme
- Cycle to work Scheme
- Financial Health Check
- Wellbeing, Legal, Personal finance support
- Employee Assistance Programme
Please note that due to the high volume of responses we receive, only successful applicants will be contacted. We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
Office Coordinator employer: Devonshire Appointments
Contact Detail:
Devonshire Appointments Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the legal sector and its terminology. Understanding the basics of law and the specific services offered by law firms can give you an edge in conversations during interviews.
✨Tip Number 2
Highlight your organisational skills and attention to detail. As an Office Coordinator, you'll be managing various tasks simultaneously, so showcasing examples of how you've successfully handled similar responsibilities in the past will be beneficial.
✨Tip Number 3
Network with professionals in the legal field. Attend industry events or connect with individuals on platforms like LinkedIn to gain insights and potentially get referrals for the role.
✨Tip Number 4
Prepare for situational questions that may arise during the interview. Think about scenarios where you've had to solve problems or manage multiple tasks, as these will likely be relevant to the Office Coordinator position.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles or the legal sector. Emphasise skills like customer service, communication, and IT proficiency that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for the Office Coordinator position.
Highlight Relevant Skills: In your application, focus on skills mentioned in the job description such as problem-solving, attention to detail, and the ability to work both independently and as part of a team. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Devonshire Appointments
✨Showcase Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised and prioritised tasks, especially in a busy environment.
✨Highlight Your Communication Abilities
Excellent communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with team members or clients in previous positions, and consider preparing a few scenarios that showcase your customer service skills.
✨Familiarise Yourself with Legal Terminology
Even if you're not a legal expert, having a basic understanding of legal terms and processes can set you apart. Brush up on common legal jargon and be prepared to discuss how you can support legal teams in their administrative tasks.
✨Demonstrate Your Problem-Solving Skills
The role requires a proactive approach to problem-solving. Think of specific instances where you've identified issues and implemented solutions, and be ready to share these during the interview to illustrate your capability.
