At a Glance
- Tasks: Support our school community by managing office operations and communication.
- Company: Join the friendly team at St. Andrew's Primary School.
- Benefits: Part-time hours, competitive salary, and a supportive work environment.
- Other info: Opportunity for personal growth and learning in a vibrant school setting.
- Why this job: Make a difference in students' lives while developing your skills.
- Qualifications: GCSE Grade C+ in English and Maths; strong organisational skills.
The predicted salary is between 25989 - 26403 £ per year.
St. Andrew's Primary School are seeking to appoint an enthusiastic and motivated Grade C Administrative Assistant to join the friendly and committed team. You will play a key role in supporting our pupils, families, and staff by ensuring the smooth and professional operation of our busy school office. As our Administrative Assistant, you will support the effective running of school administration systems and contribute to clear, efficient communication across the school community. You will maintain accurate pupil and nursery records, support admissions processes, and help keep essential school information up to date, including newsletters, the school website and other forms of communication. You will act as a welcoming first point of contact for parents, visitors and external stakeholders – handling phone calls, emails and other enquiries with tact, accuracy and professionalism. The role also includes organising school printing and reprographics, assisting with school events and trips, and providing initial IT support where required. Under the direction of the Senior Administrator, you will help ensure that all administrative systems remain up to date, compliant, and aligned with audit expectations.
Responsibilities
- Provide a welcoming reception service, handling calls, visitors and enquiries.
- Work under the guidance of the Senior Administrator to ensure all administrative procedures remain efficient and compliant.
- Maintain pupil data and attendance records, ensuring accurate information on Bromcom.
- Deliver general administrative support, including correspondence, reprographics and newsletters.
- Assist with office resources and daily school operations such as deliveries, supplies and meal.
Experience
- Experience in administration, with strong organisational and multitasking skills.
- A clear, confident communicator with pupils, staff and parents.
- Able to work independently and as part of a team, using initiative where needed.
- Competent in ICT, including Microsoft 365 and school systems.
- Qualified with GCSE Grade C+ in English and Maths.
Desirable attributes
- A positive, proactive attitude with a willingness to 'have a go.'
- Experience working in a school office or with school specific software.
- NVQ Level 2 (or above) in Business Administration, or equivalent.
- An eagerness to learn and develop new skills.
This role requires an enhanced DBS disclosure.
Location: Mid Devon, Devon
Type: Part Time
Salary: NJC Grade C: £25,989 - £26,403 FTE (this will be paid pro‑rata to reflect hours and weeks worked)
Working Pattern: This is a permanent position working 27.5 hours per week, 39 weeks per year (Monday to Friday).
Administrative Assistant in Tiverton employer: Devon County Council
St. Andrew's Primary School is an excellent employer, offering a supportive and friendly work environment where you can make a meaningful impact on the lives of pupils and their families. With opportunities for professional development and a commitment to maintaining efficient administrative systems, you will thrive in a role that values your contributions and encourages growth. Located in the picturesque Mid Devon, the school fosters a strong sense of community, making it a rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Tiverton
✨Tip Number 1
Network like a pro! Reach out to current or former staff at St. Andrew's Primary School on LinkedIn or through mutual contacts. A friendly chat can give us insights into the school culture and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills in administration and communication can shine in this role. We want to show them that you’re not just a fit, but the perfect fit!
✨Tip Number 3
Dress the part! First impressions matter, especially in a school environment. We recommend smart casual attire that reflects professionalism while still being approachable.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Administrative Assistant in Tiverton
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for supporting pupils and families shine through. We want to see that you're genuinely excited about the role and how you can contribute to our friendly team at St. Andrew's Primary School.
Tailor Your Application:Make sure to customise your application to highlight your relevant experience in administration and communication. We love seeing how your skills align with what we're looking for, so don’t hold back on showcasing your strengths!
Be Professional and Clear:Since you'll be the first point of contact for parents and visitors, it's crucial to present yourself professionally in your written application. Use clear language and check for any typos or errors – we appreciate attention to detail!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the easiest way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re tech-savvy, which is a bonus for this position!
How to prepare for a job interview at Devon County Council
✨Know the School Inside Out
Before your interview, take some time to research St. Andrew's Primary School. Familiarise yourself with their values, mission, and any recent news or events. This will not only show your enthusiasm but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise tasks and ensure efficiency in a busy environment.
✨Practice Clear Communication
Since you'll be the first point of contact for parents and visitors, practice your communication skills. Think about how you would handle different scenarios, such as a difficult phone call or a visitor with a query. Demonstrating your ability to communicate clearly and professionally will make a great impression.
✨Be Ready to Discuss IT Competence
With the role requiring ICT skills, brush up on your knowledge of Microsoft 365 and any school-specific software you might encounter. Be prepared to discuss your experience with these tools and how you've used them to support administrative tasks in the past.
