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- Tasks: Manage panel processes, coordinate meetings, and ensure smooth operations.
- Company: Join Adopt South West, a leading Regional Adoption Agency in England.
- Benefits: Enjoy flexible working arrangements and a permanent position in Exeter.
- Why this job: Make a real difference in the adoption process for children and families.
- Qualifications: Fluent English speaker with strong organisational skills.
- Other info: Be part of a diverse team committed to equality and safeguarding.
The predicted salary is between 30000 - 40000 £ per year.
As a Panel Administrator, you will be at the heart of our panel processes and meetings, ensuring it all runs smoothly and efficiently.
Responsibilities:
- Managing and maintaining a Panel rota and Central List for Panel Members/Vice Chairs/Panel Chairs, including the recruitment process and onboarding of new independent members under the guidance of the Quality Assurance Managers.
- Liaising with Social Work teams across the region and supporting our Quality Assurance Team to gather essential paperwork within Panel timescales, then using SharePoint to share these documents with the appropriate Panel Members/Chair and Agency Decision Makers within Adopt South West for an Adopter Approval or the appropriate Local Authority for a Match.
- Working from a Shared Mailbox and Outlook Calendar to administrate the Virtual Panels.
- Taking minutes during Panel Meetings and sharing them within CoramBAAF timescales with Panel Members/Chairs and once signed, the Agency Decision Maker.
- Handling post‑panel administration – preparing the appropriate paperwork regarding the outcome of each Panel case and sharing it via email with recipients, updating ASW Eclipse records, and tidying up SharePoint records.
Requirements:
- Ability to fulfil all spoken aspects of the role with confidence and fluency in English.
- DBS disclosure is required.
- Right to work in the UK (UK Right to Work is required). We cannot consider visa sponsorship at this time.
Benefits:
- Flexible working arrangements – hybrid, part‑time, condensed hours, etc.
- Full time, permanent position with an office base in County Hall, Exeter.
Equality, Diversity and Inclusion:
DCC embraces the positive benefits of a diverse workforce and is committed to providing an environment that is inclusive and safe. We welcome applications from people who share our commitment to stop discrimination, challenge inequality and promote diversity across Devon.
Safeguarding:
We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment.
Agency Background:
Adopt South West is the Regional Adoption Agency, hosted by Devon County Council, for a partnership of Local Authorities in Cornwall, Devon, Plymouth, Somerset, and Torbay. We are committed to making the adoption process smoother for our adopters and the children that we provide a service for. Since our inception in October 2018, we have been dedicated to providing outstanding adoption services on behalf of these local authorities and are now one of the best‑rated Regional Adoption Agencies in England. Adoption Panels are a crucial part of our process, where independent professionals, supported by one of our Agency Advisers, meet with adopters to make recommendations on their approval and the matching of children with adopters. These Minutes and Panel Recommendations are then used by the Agency Decision Maker within Adopt South West for Adopter Approvals, or within the Local Authority for a child, for a Match, in order to make a final decision. Panels are held virtually via Teams.
Panel Administrator in Exeter employer: Devon County Council
Contact Detail:
Devon County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Panel Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend relevant events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the Panel Administrator role. Think about how your skills align with managing panel processes and liaising with teams, and be ready to share examples from your past experiences.
✨Tip Number 3
Show your enthusiasm for the role! When you get the chance to chat with interviewers, express your passion for adoption services and how you can contribute to making the process smoother for adopters and children.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Adopt South West.
We think you need these skills to ace Panel Administrator in Exeter
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Panel Administrator. We want to see how you can contribute to our panel processes, so don’t hold back on showcasing relevant examples!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your experience with managing documents and liaising with teams. Avoid jargon and make it easy for us to understand your qualifications.
Show Your Passion for Adoption Services: Let us know why you’re interested in working with Adopt South West and how you can support our mission. A genuine enthusiasm for adoption services and a commitment to safeguarding will definitely catch our eye!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Devon County Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Panel Administrator. Familiarise yourself with managing panel rotas, liaising with social work teams, and the importance of timely documentation. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As this role involves liaising with various stakeholders, it's crucial to demonstrate your communication skills during the interview. Prepare examples of how you've effectively communicated in previous roles, especially in situations involving multiple parties or complex information. This will highlight your ability to fulfil the spoken aspects of the role fluently.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and organisational skills. Think about potential challenges you might face as a Panel Administrator, such as managing tight deadlines or coordinating virtual meetings, and prepare your responses. This will show that you can think on your feet and handle the demands of the job.
✨Emphasise Your Commitment to Safeguarding
Given the nature of the role, it's essential to express your commitment to safeguarding and promoting the welfare of children and vulnerable adults. Share any relevant experiences or training you've had in this area, as it will demonstrate your alignment with the agency's values and mission.