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- Tasks: Support the Estates Team with admin tasks and ensure smooth communication across schools.
- Company: Join a dynamic Multi Academy Trust focused on education and community.
- Benefits: Flexible home-based role with occasional travel for key meetings.
- Why this job: Make a real impact in a supportive environment while developing your skills.
- Qualifications: Experience in admin, strong communication skills, and ICT confidence required.
- Other info: Ideal for detail-oriented individuals looking for growth in a busy setting.
The predicted salary is between 24000 - 36000 £ per year.
Working closely with the Estates Leader and the wider Estates Team, you will play a key role in ensuring effective coordination and delivery of estates, facilities, health & safety, and capital works across our schools. You will also provide general administrative support to the Trust's central operations. This position is a home-based role but you’ll enjoy a balance of remote working and occasional travel for key meetings with schools and the HSS team, making this an ideal opportunity for those seeking flexibility without compromising on impact. Your work will help maintain statutory compliance, support contractor management, and keep communication flowing smoothly between schools, contractors, and the Trust.
Responsibilities
- Provide comprehensive administrative support to the Estates Team.
- Maintain accurate filing systems, document control, and central statutory compliance records.
- Carry out due diligence checks on premises related suppliers and maintain SCR records.
- Ensure contractors provide all required documentation to demonstrate safe working practices.
- Update asset registers and premises records.
- Liaise with contractors and schools to coordinate access, scheduling, and work during term time and holidays.
- Work with Finance to raise purchase orders.
- Support consistent communication across the Trust regarding estates procedures and updates.
- Assist with reviewing and updating policies, procedures, and guidance documents.
General Trust Administration
- Monitor the "more info" inbox and direct enquiries appropriately.
- Collate and distribute the weekly internal newsletter.
- Carry out initial checks on Governors.
The Harbour Schools Partnership is seeking a proactive and well organised Administrative Assistant to join our Harbour Support Services team. This is an excellent opportunity for someone who is enthusiastic, detail focused, and committed to providing high quality administrative support across a busy Multi Academy Trust.
We are looking for someone who is:
- Experienced in administrative work.
- Well organised, able to multi task, and confident working both independently and as part of a team.
- A strong communicator across email, phone, and in person interactions.
- Self motivated, reliable, and able to plan ahead while managing competing demands.
- ICT confident, with good skills in email, digital communication, and general IT.
- Educated to GCSE Level (Grade C/4 or above) in English and Maths.
Desirable attributes include:
- A proactive, "have a go" attitude.
- NVQ Level 3 in Business Administration (or equivalent).
- Willingness to learn and develop new skills.
This role requires an enhanced DBS disclosure.
Administrative Assistant employer: Devon County Council
Contact Detail:
Devon County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the Trust and its values, and think about how your skills can help with their estates and facilities management. Show them you’re not just another candidate!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you ace your application and get noticed. Plus, it’s the best way to stay updated on new roles that fit your skills.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant qualifications, like your GCSEs in English and Maths. We want to see how you can bring your unique flair to our Estates Team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Share specific examples of your organisational skills and how you've successfully managed multiple tasks in the past. We love a good story!
Show Off Your Communication Skills: Since this role involves liaising with contractors and schools, make sure to demonstrate your strong communication skills in your application. Whether it's through your writing style or how you present your experiences, we want to see that you can keep the conversation flowing smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to be part of the StudySmarter family!
How to prepare for a job interview at Devon County Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the key tasks like maintaining filing systems and coordinating with contractors. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, especially in a busy environment.
✨Communicate Clearly and Confidently
As a strong communicator, you'll need to convey information effectively across various channels. Practice articulating your thoughts clearly, whether it's through email or face-to-face interactions. Consider doing mock interviews with a friend to refine your communication style.
✨Demonstrate Your Proactive Attitude
Employers love candidates who take initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during the interview to highlight your proactive approach and willingness to learn new skills, which aligns perfectly with what they're looking for.
