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- Tasks: Manage document workflows and ensure accuracy in a vibrant office environment.
- Company: Join a pioneering company in the heart of Greenwich, known for its innovative culture.
- Benefits: Enjoy a trendy workspace with potential for permanent employment after two months.
- Why this job: Be part of a dynamic team that values talent and offers impactful work in construction.
- Qualifications: Experience in document control within construction is essential; Asite knowledge is a must.
- Other info: Immediate start available; perfect for those looking to kickstart their career.
This is a 2 month temp to perm role – with an immedaite start date! You will be based in a super trendy, lively Head Office in the heart of Greenwich where you will work with a very experienced, knowledgeable. Where the company culture is driven by pioneer-thinking and talent. You\’ll be responsible for establishing, managing, and evolving Asite work flows to align with the clients internal processes, supporting both internal teams and external stakeholders. Your focus will include document accuracy, version control, work flow compliance, and providing consistent support to the wider construction and development team. Key Responsibilities: Establish and maintain Asite-based information management procedures. Develop, test, and implement workflows for both ongoing and legacy projects. Efficiently manage document uploads, version control, and distribution via Asite. Maintain and update key folders (drawings, schedules, specifications). Set up and manage document registers. Upload and manage project documentation, including scans of internal records. Keep project teams updated on document status and outstanding actions. Ensure timely document distribution as directed by the Head of Construction. Monitor and report on document flow using appropriate schedules. Support project close-out, archiving, and handover processes. Maintain comprehensive and accurate records of all project documentation. Quality check all incoming and outgoing documents. Ensure efficient transfer of documentation to clients and consultants. Champion best practices in document control across internal teams. Support onboarding of external consultants and contractors to Asite. Liaise with the Asite team to ensure system functionality meets project and regulatory needs, including Golden Thread compliance. Test new Asite functionalists under consideration Undertake additional administrative tasks as required. Person Specification: Experience & Background: Proven experience in a Document Controller role within the construction industry. Strong understanding of document control processes and standards. Solid knowledge of version control and drawing/document numbering systems. Previous experience on large-scale residential or mixed-use developments. Experience with Asite is essential. Key Skills: Expert user of Asite platform. Proficient in Microsoft Word, Excel, and Teams. Strong organisational and time management skills. High attention to detail and commitment to accuracy. Effective communicator – both verbal and written. Ability to work independently and solve problems proactively. Strong interpersonal skills and a collaborative team mindset. Resilient, adaptable, and solutions-focused
Document Controller - Greenwich employer: Deverell Smith Ltd
Contact Detail:
Deverell Smith Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Greenwich
✨Tip Number 1
Familiarise yourself with the Asite platform before your interview. Since experience with Asite is essential for this role, being able to discuss its features and how you've used it in past roles will show your preparedness and expertise.
✨Tip Number 2
Highlight your experience in document control within the construction industry during networking opportunities. Connect with professionals on platforms like LinkedIn who work in similar roles or companies, as they might provide insights or even referrals.
✨Tip Number 3
Prepare examples of how you've successfully managed document workflows and version control in previous positions. Being able to share specific instances where you improved processes or ensured compliance will demonstrate your capability for this role.
✨Tip Number 4
Showcase your organisational skills by discussing any tools or methods you use to keep track of documents and deadlines. This will help convey your attention to detail and commitment to accuracy, which are crucial for a Document Controller.
We think you need these skills to ace Document Controller - Greenwich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Document Controller, especially within the construction industry. Emphasise your familiarity with Asite and document control processes, as well as any relevant projects you've worked on.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company culture. Mention your strong organisational skills, attention to detail, and how you can contribute to the team’s success in managing document workflows.
Highlight Relevant Experience: In your application, specifically mention your previous roles related to document control, version control, and any large-scale projects you've been involved in. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller role.
How to prepare for a job interview at Deverell Smith Ltd
✨Showcase Your Document Control Experience
Make sure to highlight your previous experience as a Document Controller, especially within the construction industry. Be prepared to discuss specific projects where you managed document workflows and ensured version control.
✨Demonstrate Your Asite Proficiency
Since experience with Asite is essential for this role, be ready to talk about how you've used the platform in past roles. Share examples of how you established and maintained information management procedures using Asite.
✨Emphasise Attention to Detail
Given the importance of document accuracy and quality checks in this position, provide examples that demonstrate your high attention to detail. Discuss how you ensure compliance with document control processes and standards.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work independently. Prepare scenarios where you successfully managed document flow or resolved issues related to document distribution and compliance.
