At a Glance
- Tasks: Support a dynamic team with essential administrative tasks and ensure smooth operations.
- Company: Join Colten Care, committed to inclusivity and diversity in the workplace.
- Benefits: Gain valuable experience, training opportunities, and career progression in a supportive environment.
- Other info: Flexible approach needed; perfect for those seeking growth in a fast-paced setting.
- Why this job: Make a difference by supporting diverse communities and enhancing workplace efficiency.
- Qualifications: Proficient in O365, MS Office, and strong interpersonal skills required.
The predicted salary is between 25000 - 30000 € per year.
Jobs for Humanity is dedicated to building an inclusive and just employment ecosystem. Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Ethnic Minority, and the Previously Incarcerated. If you identify with any of the following communities do not hesitate to register, even if you feel that this particular opportunity is not the right fit for you.
Company Name: Colten Care
As an administrator you will work in a team environment and be responsible for ensuring effective local administration support. Day to day you will be responsible for but not limited to:
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee(s) on their first day within the business and to explain referencing and DBS check process.
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employee(s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Kronos
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.
Qualifications and Experience:
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow process and procedures and apply flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
CAREER PROGRESSION
Career Progression in line with the Swissport Shared Service Centre and HR Team.
COMPANY TRAINING MODULES
Training modules in accordance with Swissport Global and Western Europe standard training selector and Swissport Western Europe Planning technical requirements.
Administrator employer: Dev
Colten Care is an exceptional employer that champions inclusivity and diversity, making it a welcoming workplace for individuals from various backgrounds. With a strong focus on employee growth, we offer comprehensive training modules and clear career progression opportunities within the Swissport Shared Service Centre and HR Team. Our supportive work culture fosters collaboration and ensures that every team member feels valued and empowered to contribute meaningfully.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at Colten Care or similar companies. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administration roles. We recommend role-playing with a friend to boost your confidence and get comfortable with your responses.
✨Tip Number 3
Show off your skills! Bring examples of your work or achievements to the interview. Whether it’s a project you managed or a problem you solved, tangible evidence can really impress your potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Administrator role. Highlight your relevant experience and skills that match the job description, especially your proficiency in O365 and MS Office.
Showcase Your Team Spirit:Since this role involves working in a team environment, don’t forget to mention any previous teamwork experiences. We love to see how you’ve collaborated with others to achieve common goals!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate applications that are easy to read and get straight to the point.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it’s super easy to do!
How to prepare for a job interview at Dev
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an administrator as outlined in the job description. Familiarise yourself with tasks like managing security interviews and processing employee contracts. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Tech Skills
Since proficiency in O365 Sharepoint, MS Office Word, and Excel is crucial, be prepared to discuss your experience with these tools. You might even want to mention specific projects where you used these applications effectively. This will highlight your technical abilities and reassure them that you can hit the ground running.
✨Emphasise Teamwork and Flexibility
The job requires working in a team environment, so be ready to share examples of how you've successfully collaborated with others in the past. Also, mention your ability to adapt to changing situations, as this role may require a flexible approach to various administrative tasks.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some thoughtful questions to ask about the company culture or the team you'll be working with. This shows that you're not just interested in the job, but also in how you can fit into their environment and contribute positively.
