Administrative Assistant - Birmingham

This is an Assistant role within Investment Banking and Capital Markets (IBCM) in the Investment Bank. IBCM is a fast paced, driven, and energetic environment, and to be effective in this demanding role you will need to think quickly to prioritise multiple urgent tasks, display good time management, have exceptional communication skills and a keen attention to detail.

What We’ll Offer You

• Hybrid Working – we understand that employee expectations and preferences are changing. We have implemented a model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them.
• Competitive salary and non‑contributory pension.
• 30 days’ holiday plus bank holidays, with the option to purchase additional days.
• Life Assurance and Private Healthcare for you and your family.
• A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits.
• The opportunity to support a wide ranging CSR programme and 2 days’ volunteering leave per year.

Your Key Responsibilities

• Coordinating complex calendars and schedules for senior staff to ensure effective time management and prioritisation of engagements, setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary so that meetings/events run without disruption.
• Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, cars, hotels, visas).
• Utilising Concur to its full potential, taking full advantage of Artificial Intelligence features.
• Coordinating the submission of business expenses for remittance on behalf of all assigned team members in a timely fashion.
• Understanding the importance and enforcing Deutsche Bank’s expense policies, using them as a guide to process expenses and avoid claim rejections.
• Establishing trust to handle extensive telephone and email correspondence on behalf of senior team members, processing invoices and purchase orders in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank’s resources.

Your Skills And Experience

• Keen attention to detail.
• Excellent verbal and written communication skills.
• A proactive, action‑oriented approach to responsibilities.
• A strong focus on getting the job done correctly.
• The ability to handle confidential information and use discretion with sensitive issues.
• The ability to interact with staff and their support functions at all levels.

How We’ll Support You

• Training and development to help you excel in your career.
• Flexible working to assist you balance your personal priorities, including coaching and support from experts in your team.
• A culture of continuous learning to aid progression.
• A range of flexible benefits that you can tailor to suit your needs.
• We value diversity and, as an equal opportunities employer, we make reasonable adjustments for those with a disability, such as the provision of assistive equipment if required (e.g., screen readers, assistive hearing devices, adapted keyboards).

Equal Opportunities Statement

We are an equal opportunities employer and welcome applications from all people. We promote a positive, fair and inclusive work environment. If you have a disability, health condition, or require any adjustments during the application process, we encourage you to contact our Adjustments Concierge at adjustmentsconcierge@db.com to discuss. We make reasonable adjustments for those with a disability, such as the provision of assistive equipment if required (e.g., screen readers, assistive hearing devices, adapted keyboards).