Hybrid Team Assistant - Part-Time (6-Month Contract)

AMS is the world’s leading provider of Talent Acquisition and Management Services. Our Contingent Workforce Solutions (CWS) service partners with Deutsche Bank to support contingent recruitment processes. On behalf of Deutsche Bank, we are looking for a part-time Team Assistant for a 6-month contract based in London, 3 days per week, 2 days on site and 1 working from home.

Deutsche Bank is a global banking business with strong roots in Germany and operations in over 70 countries. Their large but focused footprint gives an established position in Europe plus a significant presence in the Americas and Asia Pacific.

Purpose of the role: The Team Assistant will provide efficient day-to-day support to teams and departments, ensuring smooth business operations through effective coordination, communication, diary management, scheduling, and administrative support.

Key Responsibilities:

• Coordinate complex calendars and schedules for ECM MDs and Ds, to ensure effective time management and prioritisation of engagements where necessary.
• Facilitate the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursement of travel expenses.
• Coordinate the submission of business expenses for personal remittance on behalf of all assigned team members in a timely fashion.
• Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary so that events are able to run without disruption.
• Establish trust in order to be able to handle extensive telephone and email correspondence on behalf of senior team members.
• Coordinate travel, expense remittance and any purchases/sourcing on behalf of the team in a manner that is compliant with divisional policy and ensures the most efficient use of bank’s resources.
• Work with other team assistants where necessary to ensure support needs are covered during short-term absences.

Skills and Qualifications:

• Experience as a Team Assistant.
• Diary Management experience.
• Concur experience is beneficial.
• Experience in big corporate environments.
• Booking and organising travel experience.

Deutsche Bank’s values define the working environment they strive to create – diverse, supportive and welcoming of different views. They embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. They build talented and diverse teams to drive business results and encourage their people to develop to their full potential.

The Bank promotes good working relationships and encourages high standards of conduct and work performance. They welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs, and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

This client will only accept workers operating via a PAYE engagement model. AMS’s payroll service is in partnership with Giant, we have worked with them for many years and have good processes in place to ensure you get the best service. If you are successful in your application for this role, your contract will be via Giant.