At a Glance
- Tasks: Manage resource planning for creative events and ensure smooth project delivery.
- Company: Join DesignScene, a global creative agency with exciting projects for top brands.
- Benefits: Enjoy 22 days leave, private healthcare, and flexible work options.
- Other info: Dynamic role with opportunities for growth and international collaboration.
- Why this job: Be part of a talented team driving innovative events worldwide.
- Qualifications: 4+ years in resource planning within events or creative agencies.
The predicted salary is between 45000 - 60000 £ per year.
Hello. We are DesignScene, a global creative agency crafting design-led events and experiential marketing campaigns for brands worldwide. We are looking to strengthen our London team with the addition of a Senior Resource / Traffic Manager to work across physical, hybrid and digital events and activations. This role is ideal for someone who can quickly embed themselves within the business, take ownership of day-to-day resourcing and time planning operations, and confidently manage workflows across multiple teams and projects from day one.
You will have 4+ years’ experience within an events or creative agency environment in a resource planning, traffic or studio management role, with a strong understanding of creative workflows, project delivery and operational best practice. You are highly organised, commercially aware, solutions-focused and thrive in fast-paced environments. This is an exciting opportunity to work with a talented global team on hugely creative and innovative projects. Our international clients include Amazon, Pinterest, Yahoo, T-Mobile and Live Nation, for whom we activate worldwide.
Overview
What is the purpose of the role? Working closely with department heads, Producers, Production and the Creative Studio, you will be responsible for managing and optimising resource planning across the business to ensure the smooth and efficient delivery of projects across digital and IRL presentations, broadcasts and installations. This is a highly operational role requiring someone who can confidently manage the day-to-day flow of resources, balance priorities across departments, identify bottlenecks before they arise and continuously improve planning processes and systems. You will play a key role in driving commercially effective resource management through strategic thinking, proactive problem-solving and clear communication across international teams.
Responsibilities
- Managing day-to-day resource allocation across Projects, Production and Creative teams
- Owning and improving resource planning processes, tools and reporting
- Working closely with stakeholders to forecast workloads and optimise team utilisation
- Identifying resourcing gaps and freelancer requirements proactively
- Supporting efficient project delivery through accurate scheduling and planning
- Delivering reporting and analysis to support commercial and operational decision-making
The DesignScene values we look for
- Confident
- Creative
- Innovative
- Collaborative
Role Details
Location: DesignScene Limited, London, UK
Employment Type: Permanent
Salary: £45-60K (dependent on experience) plus bonus schemes
What you’ll achieve
- Provide effective resource planning across all three project-facing business functions (Projects, Production & Creative Studio)
- Ensure smooth day-to-day management of team schedules, workloads and project priorities
- Drive process improvements that enhance operational efficiency and commercial performance
- Deliver accurate forecasting, reporting and analysis to support resource and cost management
- Build strong working relationships across departments to ensure clear communication and effective collaboration
- Support international teams with effective cross-time-zone resource planning
- Participate in creative kick-off meetings and regular project status meetings
- Work with teams to ensure critical paths capture key milestones, deadlines and actions clearly
- Collaborate with Project Managers to maximise efficient resource allocation across all DesignScene projects
- Build, manage and maintain accurate resource plans and schedules
- Identify resourcing or skills gaps across internal teams and freelancers
- Coordinate workloads across departments and international teams
- Use Procim systems to produce reports, insights and planning analysis
- Create weekly and monthly forecasting documentation and reporting
- Manage freelancer resourcing and utilisation
- Monitor team capacity and recommend workload prioritisation where needed
- Flag resource bottlenecks, conflicts and delivery risks proactively
- Monitor freelancer overheads and support recruitment recommendations
- Produce weekly commercial reporting highlighting trends, risks and opportunities
- Participate in internal debriefs and continuously improve planning processes and workflows
Required Skills and Experience
- Exceptional written and verbal communication skills
- Excellent project management, planning and prioritisation skills
- A flexible and proactive approach, with the ability to multitask across multiple projects and teams
- Proven time management skills within fast-paced agency environments
- Ability to work under pressure and confidently manage ambiguity
- Strong problem‑solving skills with the ability to identify, mitigate and manage risks
- Quick‑thinking, intuitive and analytical mindset
- Excellent organisational and coordination skills
- Self-starter with the ability to independently develop, manage and deliver plans
- Experience working across international projects and teams
- Strong understanding of the events and experiential industry
- Experience managing day-to-day resource planning and workflow optimisation within a creative or production environment
Technical Knowledge
- Confident using Apple OS, Google Workspace, Microsoft Office and Apple Keynote
- Comfortable learning and adopting new platforms and systems including Slack, Airtable and similar tools
- Experience using resource planning or traffic management software
- Experience with PROCIM is a bonus
Benefits
- 22 days annual leave plus bank holidays
- 18 bookable work-from-anywhere days
- Workplace pension with 5% employer matching
- Private healthcare with Vitality
- Enhanced maternity leave and pay
- Shorter working hours during the summer months
- Company-wide trips and team experiences
- Electric vehicle scheme
- Cycle to Work scheme
- Access to 500+ retail and health discounts
- £50 birthday gift card
- Give As You Earn scheme
- Access to a professional financial advisor
- Bonus opportunities for business and candidate referrals
Senior Resource / Traffic Manager (London) employer: DesignScene
DesignScene is an exceptional employer that fosters a vibrant and collaborative work culture, perfect for creative professionals looking to thrive in the fast-paced events industry. With a strong focus on employee growth, we offer numerous benefits including flexible working arrangements, private healthcare, and opportunities for professional development, all while working on innovative projects for renowned global clients. Join our London team and be part of a dynamic environment where your contributions are valued and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Resource / Traffic Manager (London)
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events and creative industry. Attend industry meetups, webinars, or even just grab a coffee with someone who works at a company you admire. You never know where a casual chat might lead!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, bring along a portfolio or examples of your past work. This is your time to shine and demonstrate how you can add value to their team right from the start.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t wait for the perfect moment. Reach out directly to the hiring manager or team members on LinkedIn. A friendly message expressing your interest can set you apart from the crowd.
✨Tip Number 4
Apply through our website! We love seeing applications come through our platform. It shows you're genuinely interested in joining our team at DesignScene. Plus, it makes it easier for us to keep track of your application and get back to you quickly!
We think you need these skills to ace Senior Resource / Traffic Manager (London)
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your 4+ years of experience in resource planning or traffic management. We want to see how you've tackled challenges in fast-paced environments and what you've learned from them!
Tailor Your Application:Don’t just send a generic CV! Tailor your application to reflect the skills and experiences that match our job description. We love seeing how you can fit into our creative agency vibe.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured applications that make it easy for us to see your strengths and how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with DesignScene!
How to prepare for a job interview at DesignScene
✨Know Your Stuff
Make sure you understand the ins and outs of resource planning and traffic management. Brush up on your knowledge of creative workflows and project delivery, as these are crucial for the role. Familiarise yourself with the specific tools mentioned in the job description, like PROCIM, to show you're ready to hit the ground running.
✨Showcase Your Experience
Prepare to discuss your previous roles in detail, especially those that relate to managing resources in a fast-paced environment. Use specific examples to illustrate how you've successfully navigated challenges, optimised workflows, and improved processes in past positions. This will demonstrate your capability and fit for the role.
✨Be Proactive
During the interview, highlight your proactive problem-solving skills. Share instances where you identified potential bottlenecks before they became issues and how you addressed them. This will show that you can think ahead and manage risks effectively, which is key for this position.
✨Communicate Clearly
Effective communication is vital in this role, so practice articulating your thoughts clearly and concisely. Be prepared to discuss how you would facilitate collaboration across teams and ensure everyone is on the same page. This will reflect your understanding of the importance of clear communication in resource management.
