At a Glance
- Tasks: Manage the CAFM system and coordinate facilities operations for a vibrant retail environment.
- Company: Join a dynamic team at Bicester Village, known for its extraordinary experiences.
- Benefits: Enjoy competitive pay, professional growth, and a chance to make a difference in sustainability.
- Other info: Collaborative culture with opportunities for continuous improvement and career advancement.
- Why this job: Be a key player in enhancing operational efficiency and supporting ESG goals.
- Qualifications: Experience in facilities administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail‑focused Facilities Administration Coordinator to support the Facilities team at Bicester Village. This role is key to the successful implementation and ongoing management of our CAFM system (Plan On), ensuring accurate data, strong compliance and efficient coordination of facilities operations, while supporting our wider sustainability and ESG ambitions.
As Facilities Administration Coordinator, you will play a central role in managing the CAFM system, coordinating work requests and maintaining critical facilities data, documentation and reporting to support operational efficiency and compliance.
- Manage the CAFM system (Plan On), ensuring all work orders, requests and system data are accurately logged and maintained.
- Coordinate and monitor facilities work requests, ensuring timely updates and resolution across departments.
- Act as a super user for Plan On, supporting users across the business with training and guidance.
- Maintain and control facilities documentation, ensuring compliance with legal, audit and internal standards.
- Support contractor management, including permits to work and compliance documentation.
- Produce and analyse facilities, energy and waste data to support reporting and ESG targets.
- Support financial processes including purchase orders, budget tracking and monthly accruals.
- Collaborate across departments to drive continuous improvement and ensure effective service delivery.
Role requirements:
- Experience in facilities administration, CAFM systems or a similar operational support role.
- Strong working knowledge of Microsoft Office and confidence using systems and data tools.
- Excellent attention to detail, with the ability to manage data, reports and documentation accurately.
- Strong organisational skills, with the ability to manage multiple tasks and priorities.
- Good understanding of compliance, health & safety or contractor management processes (desirable).
- Strong communication and stakeholder management skills.
- Proactive, solution‑focused approach with a continuous improvement mindset.
- Experience within retail, hospitality or a fast‑paced commercial environment is advantageous.
Facilities Administration Coordinator in London employer: Designer Outlet Shopping Near Dublin Kildare Village
At Bicester Village, we pride ourselves on fostering a dynamic and inclusive work environment where every team member is valued and empowered to contribute to our sustainability and operational excellence. As a Facilities Administration Coordinator, you will benefit from comprehensive training, opportunities for professional growth, and the chance to be part of a team that champions innovation and compliance in a vibrant retail setting. Join us to make a meaningful impact every day while enjoying a supportive culture that prioritises employee well-being and development.
Contact Details:
Designer Outlet Shopping Near Dublin Kildare Village Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administration Coordinator in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Bicester Village and its values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions related to facilities administration and CAFM systems. We can help you with mock interviews to boost your confidence and refine your answers.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows your enthusiasm for the position. Don't forget to check out our website for more opportunities!
We think you need these skills to ace Facilities Administration Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Administration Coordinator role. Highlight your experience with CAFM systems and any relevant operational support roles. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail:Since this role requires a keen eye for detail, make sure to showcase examples where you've successfully managed data or documentation. We love seeing candidates who can demonstrate their organisational skills!
Be Proactive in Your Cover Letter:In your cover letter, don’t just repeat your CV. Tell us why you’re excited about the role and how you can contribute to our sustainability and ESG ambitions. We appreciate a proactive approach!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Designer Outlet Shopping Near Dublin Kildare Village
✨Know Your CAFM System
Make sure you have a solid understanding of the CAFM system, particularly Plan On. Familiarise yourself with its functionalities and be ready to discuss how you've used similar systems in the past. This will show your potential employer that you're not just a quick learner but also someone who can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills. Think about times when you successfully managed multiple tasks or projects simultaneously. Being able to articulate how you prioritised and executed these tasks will demonstrate your ability to thrive in a fast-paced environment.
✨Emphasise Compliance Knowledge
Brush up on compliance, health & safety, and contractor management processes. Be ready to discuss how you've ensured compliance in previous roles. This will reassure the interviewers that you understand the importance of these aspects in facilities management.
✨Communicate Effectively
Strong communication is key for this role. Practice articulating your thoughts clearly and concisely. Prepare to discuss how you've collaborated with different departments in the past, as this will showcase your stakeholder management skills and your proactive approach to problem-solving.
