At a Glance
- Tasks: Support the Founder with diary management, travel bookings, and personal administration.
- Company: Join a luxury interior design studio known for bespoke creations worldwide.
- Benefits: Competitive salary, hybrid working, and exposure to exciting projects.
- Other info: Work in a creative environment with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team and influence the future of a growing business.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 55000 - 65000 £ per year.
Executive Assistant to the Founder & Director
Location: Marylebone, London (Hybrid Working)
Reporting To: Founder & Director
Employment Type: Full-Time
Salary: £55,000 to £65,000 DOE plus benefits
About Designed by Woulfe
Designed by Woulfe is an internationally recognised luxury interior design studio creating timeless, bespoke interiors for private residential clients worldwide.
About the Role
As the business continues to grow and evolve, we are seeking a highly organised, proactive and resourceful Executive Assistant to provide direct support to the Founder & Director. In this role, you will become a trusted and dependable assistant to the Founder, supporting both professional and personal responsibilities while helping ensure the smooth running of the studio. The Executive Assistant role is varied and fast-paced requiring exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities simultaneously.
Key Responsibilities:
- Complex diary and calendar management – coordinating meetings, appointments and events
- Booking international and domestic travel, accommodation and transport along with preparing detailed travel itineraries
- Managing personal administration and correspondence
- Coordinating household matters including maintenance, insurance renewals and service providers
- Managing personal bills, subscriptions and key documentation
- Supporting the Founder’s commitments outside the studio, including polo season logistics and events
- Assisting with new business ventures and entrepreneurial projects as they launch
- Coordinating supplier visits, studio meetings and team events
- Supporting office management responsibilities and ensuring the studio runs smoothly
- Maintaining operational systems, procedures and documentation
- Assisting with company administration and business development activities
- Helping coordinate company initiatives, launches and special projects
About You
You are exceptionally organised, highly proactive and thrive in a fast-moving environment. You enjoy creating order, solving problems and taking ownership of tasks from start to finish. You are someone who naturally thinks ahead, communicates clearly and can be trusted with confidential information.
Essential Requirements
- Previous experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive, founder or entrepreneur
- Exceptional organisational and time-management skills
- Strong financial administration and expense management experience
- Advanced Microsoft Excel skills
- Effective written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to prioritise effectively and manage multiple workstreams
- Highly discreet and trustworthy with confidential information
- A self-starter who requires minimal supervision
- Full, clean UK driving licence
- Right to work in the United Kingdom
- Comfortable working around dogs & horses
Desirable Skills & Experience
- Experience supporting a founder, entrepreneur or business owner
- Experience within luxury, design, property, hospitality or lifestyle sectors
- Office management experience
- Experience coordinating international travel
- Additional language skills
- Experience using Xero, QuickBooks or similar accounting software
Working Arrangement
Hybrid working model: Three to four days per week based in our Marylebone studio. Flexibility required to support occasional events, travel and business commitments UK or international.
Why Join Us?
This is a unique opportunity to work closely with the Founder of a growing international design studio and play an integral role in the next chapter of the business. You will gain exposure to luxury residential projects, entrepreneurial ventures and a dynamic creative environment while becoming a trusted member of a close-knit team.
Executive Assistant - Hybrid in London employer: Designed By Woulfe
Designed by Woulfe is an exceptional employer, offering a unique opportunity to work in a dynamic and creative environment in the heart of Marylebone, London. With a focus on employee growth and development, you will gain invaluable experience supporting luxury residential projects and entrepreneurial ventures while enjoying a hybrid working model that promotes work-life balance. The close-knit team culture fosters collaboration and innovation, making it a rewarding place for those seeking meaningful employment in the interior design industry.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Hybrid in London
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We think you need these skills to ace Executive Assistant - Hybrid in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Designed By Woulfe. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Designed By Woulfe
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Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Designed By Woulfe, especially in the specific context of the challenges they’re currently facing.
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Since this is a full-time leadership role, spending time thinking about your vision for Designed By Woulfe could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Designed By Woulfe as they’re likely seeking a candidate who can enhance their workplace culture.
