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- Tasks: Support the Assessment/Quality team by managing data and ensuring accuracy in academic misconduct records.
- Company: Join a dynamic educational institution in Birmingham focused on quality assurance.
- Benefits: Competitive salary, hands-on experience, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on continuous improvement and student support.
- Why this job: Make a real difference in academic integrity while developing your data management skills.
- Qualifications: Strong attention to detail and experience with Excel and data analysis tools.
The predicted salary is between 27000 - 30000 £ per year.
SALARY: £27,000- £30,000PA
LOCATION: Birmingham (On-Site)
TYPE OF CONTRACT: 12-Month Fixed Term Contract
ROLE PURPOSE: This is a 12 month fixed term contract as a Data Administrator, providing high-quality data and operational support to the Assessment/Quality team, ensuring that academic misconduct (AMC) investigation records are accurate, timely, secure, and audit-ready. You will maintain trackers and dashboards, coordinate communications and panel meetings, and produce analyses that strengthen quality assurance and improve AMC processes.
ROLE and RESPONSIBILITIES:
- Accurately input, update, and quality-check case and student-related data to maintain reliable AMC investigation records.
- Provide day-to-day administrative and operational support to the Academic Misconduct/Assessment/Quality function, helping processes run efficiently.
- Complete regular audits of case records to confirm accuracy, completeness, and compliance, resolving discrepancies promptly.
- Communications to students in a timely, professional, and confidential manner.
- Maintain up-to-date case monitoring systems to ensure referrals progress, outcomes are recorded, and any follow-on actions (including grade updates) are completed.
- Coordinate and support investigation meetings and panels, including scheduling, documentation preparation, and recording actions/decisions.
- Monitor academic practice interventions and attendance, following up with students as needed and escalating repeated concerns appropriately.
- Maintain accurate attendance of trainings and engagement records, and analyse participation and feedback data to support service improvements.
- Deliver reporting and data analysis to identify trends and KPIs, providing insights to strengthen quality assurance and academic integrity outcomes.
- Recommend and implement process improvements, including automation and improved data workflows, and support additional priority tasks as required.
- Support the Academic Misconduct/Assessment/Quality team with additional priority tasks and business needs as required.
ESSENTIAL SKILLS and EXPERIENCE:
- Experience in inputting, updating, auditing, and maintaining high-quality records with strong attention to detail.
- Strong skills in Advanced Excel Power Query, Pivot Tables, XLOOKUP/VLOOKUP, IF/IFS, COUNTIFS/SUMIFS (or equivalent).
- Experience using Power Automate to streamline processes across Excel, SharePoint, Outlook, and Microsoft Forms.
- Experience building and maintaining Power BI dashboards, including data modelling and producing actionable KPI reporting.
- Strong written communication skills, including producing accurate student communications using mail merge, with the ability to manage multiple priorities and handle sensitive information securely.
DESIRABLE SKILLS and EXPERIENCE:
- Experience working in a higher education environment (registry, assessment, quality, academic integrity, student services, or compliance-focused teams).
- Strong working knowledge of data governance, confidentiality, and secure handling of sensitive student information (e.g., GDPR-aware practice).
- High attention to detail, with a demonstrable track record of improving data quality and reducing errors through process improvement.
- Ability to manage competing priorities in a fast-moving environment, staying calm and professional when handling sensitive cases.
- A continuous improvement mindset—able to propose and implement practical changes that improve efficiency and student experience.
Data Administrator employer: Description This
Contact Detail:
Description This Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to data administration. We recommend doing mock interviews with friends or using online platforms to boost your confidence.
✨Tip Number 3
Showcase your skills! Bring examples of your work, like dashboards or reports you've created, to interviews. This will help demonstrate your expertise in data management and analysis.
✨Tip Number 4
Apply through our website for the best chance at landing that Data Administrator role. We make it easy for you to showcase your skills and experience directly to the hiring team!
We think you need these skills to ace Data Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Data Administrator role. Highlight your experience with data management, especially in maintaining high-quality records and using tools like Excel and Power BI. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, include examples in your application that demonstrate your ability to manage data accurately. Whether it’s through audits or quality checks, let us know how you ensure everything is spot on!
Communicate Clearly: Strong written communication is key for this position. When crafting your application, make sure it’s clear, concise, and professional. We love seeing candidates who can communicate effectively, especially when it comes to sensitive information.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Description This
✨Know Your Data Tools
Make sure you brush up on your Advanced Excel skills, especially Power Query and Pivot Tables. Be ready to discuss how you've used these tools in past roles to manage and analyse data effectively.
✨Showcase Your Attention to Detail
Prepare examples that highlight your meticulousness in maintaining accurate records. Think of specific instances where your attention to detail made a difference, especially in auditing or quality-checking data.
✨Communicate Clearly and Professionally
Since you'll be handling sensitive information, practice how you would communicate with students and colleagues. Be prepared to demonstrate your written communication skills, perhaps by discussing how you’ve crafted professional emails or reports in the past.
✨Emphasise Continuous Improvement
Think about times when you've suggested or implemented process improvements. Be ready to share your ideas on how to enhance data workflows or automate tasks, as this shows you're proactive and focused on efficiency.