At a Glance
- Tasks: Provide essential admin support, manage diaries, and assist with meetings for the Derry GP Federation.
- Company: Join a not-for-profit community-focused organisation dedicated to improving local healthcare.
- Benefits: Competitive salary, full-time hours, and a supportive team environment.
- Other info: Enjoy a dynamic role with opportunities for personal and professional growth.
- Why this job: Make a difference in healthcare while gaining valuable administrative experience.
- Qualifications: Strong organisational skills and a friendly phone manner are essential.
Location - Derry/Londonderry
Salary - £24,937- £26,598 (Band 3)
Hours - 37.5 hours per week
Status - Full time - 3-year fixed term contract.
GP Federations are not-for-profit Community Interest Companies consisting of GP practices in defined areas. The primary objective of each individual Federation is to support GP Practices and provide better care, delivered in a more responsive way and closer to home, for all our patients. This focuses on working across the local health and social care community, in collaboration with a wide number of agencies, in seeking to design and implement innovative healthcare strategies and ways of delivering high quality care. GP Federations are supported by a Federation Support Unit (FSU) which provides service in areas such as Finance, Human Resources and Payroll.
The Derry GP Federation now seeks to recruit an Administrative Assistant to work as an integral part of our growing team providing high quality routine administrative support to the Derry GP Federation. Post will be based in Derry.
Applications are invited for the following 1 full-time post 3-year fixed term contract Administrative Assistant - Job Summary:
- Provide high quality routine administrative support ensuring the effective operation of systems and procedures including the maintenance of all files and correspondence as necessary.
- Manage the diary, room bookings and set up meetings on behalf of the Derry Federation.
- Act as the first point of contact in respect of telephone enquiries and provide advice where appropriate.
- Provide general office/Secretarial duties when required, including typing, answering the telephone, photocopying, filing and other duties.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Effectively prepare reports, documents, and proposals for senior staff within the Federation as well as supplying advice and assistance as required.
- Service Federation and FSU meetings; including scheduling meeting rooms, assisting with the provision of refreshments for internal meetings.
Administrative Assistant in Derry employer: Derry GP Federation
As a not-for-profit Community Interest Company, the Derry GP Federation is dedicated to enhancing healthcare delivery in the local community, making it an excellent employer for those seeking meaningful work. With a supportive work culture that prioritises collaboration and innovation, employees benefit from professional growth opportunities while contributing to the well-being of patients. Located in Derry, this role offers a chance to be part of a passionate team committed to improving health services, all within a vibrant and welcoming environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Derry
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Derry GP Federation!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Derry GP Federation.
We think you need these skills to ace Administrative Assistant in Derry
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Derry GP Federation. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Derry GP Federation and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Derry GP Federation. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Derry GP Federation's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Derry GP Federation
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Derry GP Federation.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Derry GP Federation will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Derry GP Federation and how you would contribute to adapting HR strategies.
