Accounts Assistant (3 month FTC - Immediate start) in London

Derivia Intelligence is a leading provider of specialist data and insights to the global financial services industry. Through its brands Structured Retail Products (SRP), GlobalCapital (GC) and Futures & Options World (FOW), the group delivers mission-critical products that enable clients to navigate complexity and drive performance across some of the most intricate areas of global finance.

This is a 3 month fixed-term contract supporting the finance team's accounts payable and accounts receivable function, with an immediate start . You will take ownership of AP and AR processing and postings, including managing the team's shared inboxes, and will also assist with journal postings during month-end close.

Accounts Payable (AP)

• Process supplier invoices and ensure correct coding to the general ledger
• Manage approval workflows and payment runs (weekly/monthly).
• Maintain vendor records and resolve invoice discrepancies
• Reconcile supplier statements and investigate variances
• Monitor cash outflows and support cash flow forecasting.
• Achieve high levels of accuracy, timeliness, and compliance across all transactions.
• Adopt continuous improvement and automation mindset.

Accounts Receivable (AR)

• Generate and issue customer invoices (including recurring SaaS billing).
• Monitor accounts for overdue payments and follow up with customers.
• Support financial accountant to lead weekly Derivia debt calls with commercial teams.
• Allocate incoming payments and reconcile customer accounts.
• Manage credit control processes and elevate high-risk accounts.
• Support revenue recognition processes for subscription-based income.
• Ensure all invoices are submitted and maintained via external customer portals.
• Achieve high levels of accuracy, timeliness, and compliance across all transactions.
• Adopt continuous improvement and automation mindset

Cash Flow and Working Capital Management

• Monitor daily cash positions and support maintenance of cashflow forecasts
• Assist in preparing short-term and long-term cashflow projections.
• Reconcile bank accounts and investigate discrepancies.
• Manage accounts payable and receivable to optimise working capital.
• Support payment runs and ensure timely collections from customers.
• Drive improvements in working capital (payables and receivables where relevant)

Systems and Process Improvement

• Maintain billing data in subscription management platforms (e.g., Stripe, Salesforce)
• Reconcile billing systems with accounting software (e.g., Salesforce, SAGE)
• Assist in monthly recurring revenue (MRR) and annual recurring revenue (ARR) reporting.
• Investigate billing discrepancies and customer queries.
• Support automation and process improvements across finance systems
• Support the implementation of new finance systems (SAGE, Navan, Salesforce) – ensure scalable controls suitable for SAAS growth environment.
• Support HR team with payroll-related queries and reconciliations
• Use data and reporting to improve visibility and decision-making.
• Maintain delegation of authority within Financial Systems and ensure enforcement.

Financial Control and Month-End

• Assist with month-end close (AP/AR reconciliations, accruals, prepayments).
• Assist Financial accountant with recurring/one-off journal postings into SAGE.
• Prepare aged payables and receivables reports.
• Support the month end close timetable, ensuring all stakeholders meet deadlines
• Support audits by providing documentation and schedules
• Maintain accurate financial records in line with internal controls.
• Continuously improve close efficiency (automation, process redesign, controls).

Tax Compliance

• Assist with preparation and submission of VAT returns/international sales taxes where applicable.
• Maintain accurate tax records and supporting documentation covering PAYE, National Insurance and related reporting.
• Support compliance with relevant tax regulations and deadlines (e.g. corporation tax filings and reporting).
• Liaise with external tax advisors on tax-related matters when required

Statutory and External Reporting

• Assist in preparation of audit schedules and supporting documentation.
• Liaise with external auditors and respond to queries.
• Support month-end and year-end close processes.
• Ensure accuracy and completeness of financial records.
• Help prepare statutory accounts and financial reports.

Experience & Qualifications

• Studying towards or part-qualified in a professional accounting qualification (AAT, ACCA, CIMA or similar).
• Good understanding of basic accounting principles and financial reporting.
• Some awareness of UK tax requirements (VAT, payroll or corporation tax) and willingness to learn.
• Experience supporting financial processes and maintaining accurate records, with an understanding of controls.
• Strong Excel skills and confidence working with data, including handling large volumes of transactions.
• Familiarity with finance systems (e.g. SAGE, Salesforce and Navan) and eagerness to learn and improve processes.
• High level of accuracy and attention to detail, with a proactive and organised approach to work.
• Some experience or exposure to working in fast-paced/growing business environments, with an awareness of financial targets and performance expectations.
• Good understanding of basic commercial concepts, including revenue tracking, invoicing, and key financial metrics.
• Experience supporting finance teams with day-to-day tasks, helping maintain accurate records, and following established processes and controls.
• Involvement in using finance systems and assisting with data entry, reporting, and system updates.
• Familiarity with finance and business systems such as Sage Intacct and Salesforce, or similar platforms.

Personal Attributes

• Takes responsibility for own tasks and ensures work is completed accurately and on time.
• Proactive and solutions-focused, with the ability to work effectively in a busy environment.
• Good communication skills, able to build positive working relationships with colleagues and support the wider team.
• Well organised, with the ability to prioritise tasks and meet deadlines.
• Willing to learn and suggest improvements to processes where appropriate.
• Maintains a high level of accuracy, integrity, and professionalism in all work.

Working Arrangements

This role operates on a hybrid working model with a minimum of two days per week in the central London office, ensuring regular contact with the wider finance team and key business stakeholders.

Please note: We're unable to offer visa sponsorship for this role, so candidates will need to have existing eligibility to work in the UK.

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