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- Tasks: Provide high-quality secretarial support to senior directors, managing busy diaries and preparing meeting documents.
- Company: Join Team Derbyshire Healthcare, a compassionate and talented workforce making a positive difference.
- Benefits: Flexible working, 27 days annual leave, health service discounts, and ongoing training opportunities.
- Why this job: Be part of a supportive team in a role that truly impacts patient care and experience.
- Qualifications: Experience as a senior PA, strong Microsoft Office skills, and excellent organisational abilities.
- Other info: Opportunity for career growth in a dynamic healthcare environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
We are looking to appoint a motivated and enthusiastic person who has excellent senior personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.
The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Director of Nursing, Allied Health Professionals (AHPs), Quality & Patient Experience. This will include management of an extremely busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.
Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working at a similar high level in their current/previous role. Candidates must have experience of working for a senior, Board level Director.
Candidates who perform well at interview will be asked to return to the site on 20/11/2025 to undertake a timed test in order to demonstrate they can meet the required standard.
Main duties of the job
Main duties of the job
To provide a high quality secretarial service in support of the Trust\’s HQ function, including complex diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo\’s, reports and other routine correspondence.
Day to day complex diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo\’s, minutes, reports and other routine correspondence.
Email inbox management, deal with routine responses and flag emails for attention as required.
Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.
Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.
Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.
Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.
Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
Provide cover for Director\’s Executive PAs in the Trust\’s HQ function as required.
About us
Join \’Team Derbyshire Healthcare\’ and become part of a talented, compassionate and enthusiastic workforce committed to a vision of \’making a positive difference in people\’s lives\’.
CQC rated us as \’GOOD\’ overall, commenting on how our colleagues \”treated patients with compassion and kindness\” and \”felt positive and proud about working for the trust.\”
Benefits include:
Commitment to flexible working where this is possible
27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years\’ service
Yearly appraisal and commitment to ongoing training
Good maternity, paternity and adoption benefits
Health service discounts and online benefits
Incremental pay progression
Free confidential employee assistance programme 24/7
Access to our LGBT+ network, BAME Network and Christian Network
Health and wellbeing opportunities
Structured learning and development opportunities
Job responsibilities
As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. Please note without previous NHS Service you will commence at the bottom of the pay band which currently does not meet the minimum salary requirement for sponsorship for this post. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website
Skilled Worker visa: Overview – GOV.UK(www.gov.uk)
Person Specification
Qualifications
- RSA III in Typewriting or Word Processing (or equivalent) or demonstratable experience
- GCSE Grade C or equivalent in English Language or Maths
- Audio Typing or NVQ 3 or demonstratable experience
Experience
- Experience of Working at a senior PA level to a Board level Executive
- NHS Experience
- Minimum of 2 years experience as a senior PA
- Experience of Microsoft Outlook, Word, Excel and Power Point packages
- Experienced Minute Taker
- Diary Management Experience of at least 2 years, managing the diary of a Board Level Executive
Experience
- Experience of meeting preparation, arranging meetings and distributing papers
Typing Test – for Stage 2 Applicants
- Complete a set test on diary management
- Complete a Typing Test, following written instructions
- Complete a Minute Taking test from verbatim written notes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Director of Corporate affairs & Trust Secretary
#J-18808-Ljbffr
Executive Personal Assistant employer: Derbyshirehealthcareft
Contact Detail:
Derbyshirehealthcareft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Get to know the company inside out! Research their values, mission, and recent news. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of 'Team Derbyshire Healthcare'.
✨Tip Number 2
Practice makes perfect! Prepare for the timed test by brushing up on your typing speed and minute-taking skills. You want to walk in feeling confident and ready to impress with your organisational prowess.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. This can give you insider tips and might even lead to a referral, which can be a game-changer in landing the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our fantastic team!
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience as a senior PA. Use keywords from the job description, like 'diary management' and 'minute taking', to show we’re looking for someone who fits the bill.
Show Off Your Skills: Don’t forget to showcase your Microsoft Office skills! Mention specific software you’ve used, especially Outlook, Word, and Excel, as these are crucial for the role. We want to see that you can hit the ground running!
Be Clear and Concise: When writing your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points are easy to read and get straight to the heart of your experience and skills.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Team Derbyshire Healthcare.
How to prepare for a job interview at Derbyshirehealthcareft
✨Know Your Stuff
Make sure you brush up on your knowledge of Microsoft Office, especially Outlook, Word, and Excel. Be ready to discuss how you've used these tools in previous roles, particularly in managing diaries and preparing documents.
✨Showcase Your Experience
Prepare specific examples from your past work as a senior PA, especially any experience with Board level executives. Highlight your ability to manage complex schedules and handle high-pressure situations without direct supervision.
✨Master Minute Taking
Since formal minute taking is a key part of the role, practice summarising meetings and capturing essential points. Bring a sample of your minutes to the interview to demonstrate your skills and attention to detail.
✨Be Ready for the Test
Remember that if you perform well in the interview, you'll be asked to return for a timed test. Familiarise yourself with typical tasks like diary management and typing exercises so you can showcase your abilities under pressure.
