Recruitment Assistant

Our people are our greatest strength and through our people we strive to make continuous improvements.

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Site: Sherwood Forest Hospitals NHS Foundation Trust Town Sutton in Ashfield Salary £26,598 per annum pro rata Salary period Yearly Closing 27/07/2026 23:59

Job overview

The overriding purpose is to support the provision of highest quality patient care through personal actions and continuous improvement.

To effectively and efficiently undertake administration duties including face to face and telephone queries to support the recruitment team and the wider Human Resources Department.

To provide and be responsible for the smooth operational support of the HR centralised recruitment programmes.

To provide other HR administration processes when the department workload demands to support the HR function.

Main duties of the job

The HR Department provides strategic and operational support across the Trust, ensuring services are delivered effectively, compliantly, and in line with Trust policies and employment legislation.

• Support recruitment and selection processes, advising managers on vacancy approval procedures, arranging interviews, conducting ID, right‑to‑work and visa checks, and providing guidance to managers, staff and candidates.
• Manage recruitment enquiries via telephone, email and Trac, maintaining confidentiality at all times.
• Undertake administrative duties including filing, scanning, photocopying, handling post, maintaining employee records, and providing reception support to visitors, staff and job applicants.
• Maintain accurate employee records in HR systems, including Trac and ESR.
• Collaborate with HR colleagues, payroll and rostering teams, supporting onboarding, payroll deadlines and staff inductions.
• Organise and prioritise workloads, respond to changing demands, provide cover for colleagues, and contribute to a high-quality HR service.
• Apply effective communication, sound judgement, strong organisational skills, and commitment to equality, respect, confidentiality, health and safety, and excellent customer service.
• Detailed job description and main responsibilities
• Support the Trust’s recruitment and selection processes, ensuring compliance with employment law, Trust policies, and best practice.
• Advise managers on vacancy approval and recruitment procedures using Trac.
• Arrange interviews, coordinate interview panels, and support recruiting managers throughout the recruitment process.
• Conduct ID, right‑to‑work, and visa checks for new employees.
• Respond to recruitment enquiries via telephone, email, shared inboxes, and Trac.
• Provide guidance and troubleshooting support to managers, staff, and candidates.
• Maintain accurate employee records and update HR systems, including Trac and ESR.
• Support onboarding, induction, payroll, and workforce administration processes.
• Liaise with HR colleagues, payroll, rostering teams, and managers to ensure accurate employee data and timely processing.
• Provide reception and customer service support to visitors, staff, managers, and job applicants.
• Carry out general administrative duties including filing, scanning, photocopying, and processing post.
• Organise and prioritise workload effectively, responding to changing priorities and service demands.
• Assist in covering colleagues’ duties during periods of annual leave or absence.
• Provide basic advice on HR policies, procedures, and Agenda for Change terms and conditions.
• Maintain confidentiality, professionalism, equality, and high standards of customer service at all times.
• Support health, safety, and wellbeing within the HR Department.

Person specification

• Knowledge and Requirements
• Advanced computer and keyboard skills
• Excellent communication and organisational skills both verbal and written.
• Customer Care experience
• Knowledge of Agenda for Change Terms and Conditions
• Knowledge of local policies and procedures.
• Knowledge of employment law, right to work legislation and criminal records checks
• Knowledge of HR systems and procedures

Qualifications- Academic/ Craft/ Professional

• Maths and English to GCSE Grade C or equivalent
• NVQ level 3 in Administration or equivalent experience
• CIPD membership and/or qualification at any level
• Further Training
• Willingness to undertake relevant training as identified

Experience

• Previous experience working in an office
• Ability to prioritise workload when under pressure and meet tight deadlines
• Previous NHS or HR experience
• Experience of using e recruitment solutions e. g. Trac or NHSJobs
• Experience in using ESR
• Contractual Requirements
• May be asked to work flexible hours when required for service delivery
• Flexible Working

If you’re looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this.

If it works for our service and patients, we will do our best to make it work for you.

Visa's and Immigration System

DSFS currently does not offer a Certificate of Sponsorship, and any applications requiring sponsorship will not be considered at this time.

DSFS is committed to ensuring the safety of all staff and patients and encourages staff to be vaccinated against COVID‑19 as this remains the best line of defence against the virus.

References are requested by email. To speed up the recruitment process, please provide an up‑to‑date email address for all referees when completing your application form.

To support the application process, please check your e‑mail account, spam folders and NHS Jobs account regularly.

For assistance contact the DSFS Human Resources team on 01246 513737 or email crhft. dsfshumanresources@nhs. net.

Employer certification / accreditation badges

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