At a Glance
- Tasks: Join our Patient Records team to manage and organise vital patient information efficiently.
- Company: Be part of DSFS, a dynamic subsidiary of Chesterfield Royal Hospital NHS Foundation Trust.
- Benefits: Flexible working hours, inclusive culture, and the chance to make a real difference.
- Other info: Join a diverse team that values individuality and promotes career growth.
- Why this job: Support healthcare delivery while gaining valuable experience in a fast-paced environment.
- Qualifications: Attention to detail and a commitment to patient confidentiality are essential.
The predicted salary is between 23000 - 27000 £ per year.
DSFS have exciting opportunities for the right candidates to join our busy Patient Records team. The Patient Records department has a large team supporting the hospital in the delivery and storage of case notes within the hospital settings.
As part of the team you will be responsible for delivering a timely and efficient service to all clients utilising the service both internal and external to the hospital:
- Retrieve case notes from the Patient Records Library and around the Hospital.
- Responsible for data input onto the Patient Administration System whilst adhering to patient confidentiality and Information Governance policy.
- File patient case notes in terminal digit order in the Library.
- Responsible for the movement of case notes between various storage areas in order to comply with the retention/destruction policy.
- Responsible for the maintenance of and the updating of the case note tracking system.
- Filing and retrieving case notes from the patient records library in a timely manner.
- Supporting the Emergency Admissions team by undertaking their ward runs to deliver case notes to the wards around the hospital.
- Supporting the Clinic Preparation team by collecting and delivering case notes from around the hospital site ready for clinic appointments.
- Completing daily runs to the under croft to move case notes for storage.
We have 6 Bank vacancies. The working hours are between 8.30 - 20.00 Monday-Friday.
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust. DSFS has just under 1000 staff across Soft and Hard Facilities Services, our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered.
For further details / informal visits contact: Name: Marie Collins Job title: Patient Records Supervisor Email address: marie.collins@nhs.net Telephone number: 01246 513251.
Patient Records Clerk employer: Derbyshire Support & Facilities Services Limited
Derbyshire Support & Facilities Services Limited is an excellent employer, offering a dynamic work environment that prioritises corporate governance and risk management. With a strong commitment to diversity and inclusion, employees benefit from a supportive culture that fosters professional growth and development opportunities, making it an ideal place for those seeking meaningful and rewarding careers in Derbyshire.
Contact Details:
Derbyshire Support & Facilities Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Patient Records Clerk
✨Get Involved with Local Health Initiatives
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We think you need these skills to ace Patient Records Clerk
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Derbyshire Support & Facilities Services Limited.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Derbyshire Support & Facilities Services Limited.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Derbyshire Support & Facilities Services Limited. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Derbyshire Support & Facilities Services Limited. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Derbyshire Support & Facilities Services Limited
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Derbyshire Support & Facilities Services Limited’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
