At a Glance
- Tasks: Manage patient records, ensuring timely retrieval and filing of case notes.
- Company: Join Derbyshire Support and Facilities Services, part of the Chesterfield Royal family.
- Benefits: Flexible hours, supportive team environment, and opportunities for personal growth.
- Other info: Embrace diversity and individuality in a welcoming workplace.
- Why this job: Make a difference in healthcare while gaining valuable experience in a dynamic setting.
- Qualifications: GCSEs in English and Maths or equivalent experience required.
The predicted salary is between 31500 - 38500 £ per year.
Our people are our greatest strength and through our people we strive to make continuous improvements. DSFS have exciting opportunities for the right candidates to join our busy Patient Records team. The Patient Records department has a large team supporting the hospital in the delivery and storage of case notes within the hospital settings.
As part of the team you will be responsible for delivering a timely and efficient service to all clients utilising the service both internal and external to the hospital.
- Retrieve case notes from the Patient Records Library and around the Hospital
- Responsible for data input onto the Patient Administration System whilst adhering to patient confidentiality and Information Governance policy
- File patient case notes in terminal digit order in the Library
- Responsible for the movement of case notes between various storage areas in order to comply with the retention/destruction policy
- Responsible for the maintenance of and the updating of the case note tracking system
We have 6 Bank vacancies. The working hours are between 8.30 - 20.00 Monday-Friday.
Main duties of the job:
- Filing and retrieving case notes from the patient records library in a timely manner
- Supporting the Emergency Admissions team by undertaking their ward runs to deliver case notes to the wards around the hospital
- Supporting the Clinic Preparation team by collecting and delivering case notes from around the hospital site ready for clinic appointments
- Completing daily runs to the under croft to move case notes for storage
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust. DSFS has just under 1000 staff across Soft and Hard Facilities Services, our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered.
Detailed job description and main responsibilities:
Please see the job description and Person Specification in the attachments. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that are required.
Person specification:
- Qualifications: GCSE- English, Maths or equivalent experience; E.C.D.L. or equivalent
- Experience: Previous clerical experience or satisfactory work placements
- Skills and Knowledge: Sound keyboard/VDU skills; Knowledge of Patient Administration system; Ability to work under pressure and meet strict deadlines; Previous Medical Records experience; Ability to prioritise heavy/conflicting workloads; Effective verbal and written communication skills; Ability to work without constant supervision
Flexible Working: If you’re looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
VISA's and Immigration system: Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time. When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.
Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID-19 as this remains the best line of defence against the virus.
Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly. References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up to date email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / crhft.dsfshumanresources@nhs.net and we will be happy to provide assistance.
Patient Records Clerk — Flexible Hours in Hospital Admin in Chesterfield employer: Derbyshire Support & Facilities Services Limited
Derbyshire Support & Facilities Services Limited is an excellent employer, offering a dynamic work environment that prioritises corporate governance and risk management. With a strong commitment to diversity and inclusion, employees benefit from a supportive culture that fosters professional growth and development opportunities, making it an ideal place for those seeking meaningful and rewarding careers in Derbyshire.
Contact Details:
Derbyshire Support & Facilities Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Patient Records Clerk — Flexible Hours in Hospital Admin in Chesterfield
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Patient Records Clerk — Flexible Hours in Hospital Admin in Chesterfield
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Derbyshire Support & Facilities Services Limited, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Derbyshire Support & Facilities Services Limited
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Derbyshire Support & Facilities Services Limited.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Derbyshire Support & Facilities Services Limited.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Derbyshire Support & Facilities Services Limited can really resonate with interviewers and show your commitment to the field.
