At a Glance
- Tasks: Support a team in managing facilities administration and ensure smooth operations.
- Company: Join Derbyshire Services Facilities Services at Chesterfield Royal Hospital.
- Benefits: Flexible working hours, professional development, and a supportive team environment.
- Other info: Dynamic role with opportunities for growth and learning in a busy environment.
- Why this job: Make a difference in a healthcare setting while developing your administrative skills.
- Qualifications: GCSE English and experience in administration or customer service required.
The predicted salary is between 30000 - 40000 £ per year.
A vacancy has arisen for a Senior Facilities Administrator within the Facilities Administration Office in the Estates Department working for Derbyshire Services Facilities Services (DSFS) based at Chesterfield Royal Hospital. Working hours are Tuesday to Friday 10:00am – 4:00pm (flexibility may be required).
Responsibilities include:
- Issuing identification badges
- Coordinating minutes and action logs
- Supporting meeting chairs with documentation
- Managing access control
- Supporting a team of six administrators
- Prioritising workload
- Covering for annual leave
- Ensuring a safe environment for patients, visitors and colleagues
Main duties of the job:
- Provide specialist clerical and administrative services to senior facilities staff
- Manage staff identification badge requests
- Organise meetings and events
- Produce agendas and action notes
- Coordinate diaries and ensure meeting arrangements are completed on time
- Maintain records of meetings booked for the year
- Prepare correspondence, reports and draft letters using Microsoft 365 Copilot AI assistance where applicable
- Maintain a balanced workload, work independently, and prioritise tasks using own initiative
Working for our organisation:
DSFS is a subsidiary company 100% owned by Chesterfield Royal Hospital NHS Foundation Trust and employs almost 1,000 staff across a range of facilities and corporate services.
Person specification:
Qualifications and Training:
- Microsoft Office 365
- GCSE English Language grade C or above
- Microsoft Teams
- NVQ or equivalent in business and administration
- Customer Service
Experience:
- Note‑taking at higher‑level meetings
- Experience working as part of a multi‑disciplinary team
- Problem‑solving on own initiative
- Prioritising workloads and organising meetings
- Accurate typing of documents
- First‑line management or supervision
- Busy administration office environment
- Access control systems
Skills and Knowledge:
- Good interpersonal skills
- Excellent verbal and written communication
- Ability to handle simultaneous tasks
- Ability to meet deadlines under pressure
- Advanced IT skills, including AI software
Personal Attributes:
- Self‑motivated
- Professional approach
- Flexibility to meet demands
- Methodical
- Articulate
- Adaptable to change and open to feedback
Flexible Working:
Flexible or predictable working arrangements can be discussed to accommodate the service and patient needs.
VISA's and Immigration system:
DSFS Ltd currently does not offer a Certificate of Sponsorship; applications requiring sponsorship will not be considered.
Facilities Services Senior Admin Co-Ordinator in Chesterfield employer: Derbyshire Support & Facilities Services Limited
Derbyshire Services Facilities Services (DSFS) is an exceptional employer, offering a supportive work culture within the Chesterfield Royal Hospital environment. With flexible working hours and opportunities for professional growth, employees are encouraged to develop their skills while contributing to a safe and efficient facility for patients and staff alike. Join a dedicated team where your contributions are valued and where you can make a meaningful impact in the community.
Contact Details:
Derbyshire Support & Facilities Services Limited Recruitment Team
