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- Tasks: Manage academy recruitment admin, coordinate travel, and liaise with trialists and families.
- Company: Join Derby County, a historic football club with a passionate fan base.
- Benefits: Enjoy competitive salary, 25 days leave, staff tickets, and health perks.
- Why this job: Be part of a dynamic team shaping the future of young football talent.
- Qualifications: Experience in administration and customer service; Level 3 qualification preferred.
- Other info: Exciting career growth opportunities in a supportive and inclusive environment.
The predicted salary is between 28800 - 42000 £ per year.
Derby County are seeking to recruit an Academy Recruitment Administrator to join Academy Recruitment at Moor Farm Training Centre. Working for Derby County Football Club offers a unique opportunity to be part of one of England’s most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch.
The successful candidate will be responsible for all aspects of academy recruitment administration, including:
- Keeping academy recruitment databases up to date
- Coordinating safeguarding paperwork for the Talent ID Centres
- Booking flights and coordinating travel arrangements for scouts, trialists and parents
Key Role Responsibilities:
- Communication lead on internal processes for trialists across all age groups, including sensitive information requests and data handling, between the age groups of U6 and U21
- Responsible for sending scout requests and liaising with relevant scouts to confirm access to Academy Fixtures
- Responsible for sending scout requests and obtaining permission to grassroots fixtures
- Liaising with scouts and families to formally request permission for all grassroots clubs requesting necessary permissions to trial players
- Request permission from each trialist’s school before trial commencement to comply with EPPP
- Support the completion of trialist and schoolboy registrations and administration
- Book and organise trialists' inductions
- Book and organise the trialist signing process
- Liaise with families and agents to arrange all aspects of logistics for trialists, including travel and hotels
- Liaise with the Designated Safeguarding Officer for host family accommodation for Local and National recruitment
- Support the Pre-Academy and Talent ID Centres in ensuring medical forms are completed and documented
- Ensure EPPP requirements are met and adhered to
- Comply with the PL, EFL and FIFA rules and regulations when recruiting players
- Attend and minute weekly meetings with Recruitment staff
- Propose continuous development ideas and methods to ensure the club is at the forefront of new initiatives to stay ahead
General:
- Be responsible for the health, safety and welfare of customers and colleagues, complying with health and safety guidance and policy
- Continuously work to maintain, embed and improve the club’s safeguarding provision, ensuring the highest standards for safeguarding children and adults at risk
- Uphold and promote organisational policies and procedures, promoting those specifically applicable to this area of work and including equality, diversity and inclusion
- Present and promote an appropriate public image representing the organisation
- Undertake any other duties as may reasonably be required commensurate with the post
Personal characteristics and experience:
- Experience of working to deadlines in a high-pressure environment
- Receptionist, Administration and Customer Service experience
- Experience of working within Talent Identification
- Methodical and organised
- Team Player
- Exceptional communication skills, both verbal and written
- Outstanding time management and organisation skills
- Ability to work in a fast-paced and demanding environment
- Ability to prioritise and manage own workload
- Work using own initiative and as part of a team
- Creating a forward-thinking approach
Qualifications:
- Level 3 Administration Qualifications or Equivalent
- Full UK Driving License
Salary is competitive, dependent on experience. This is a full-time role working 35 hours per week, and due to the demands of professional football, there may be a requirement for weekend and evening work.
Derby County employee benefits include:
- 25 days annual leave plus bank holidays
- Two complimentary staff season tickets
- Two complimentary staff away memberships, subject to availability
- Company Pension with Aviva
- Discounts with select Club partners and sponsors
- Healthshield Cash Health Plan to support employee health and well-being
- Perks for great deals and discounts
- Participating in our employee forum, ‘The Herd’ and Staff Events!
- Training and development opportunities
- Access to programmes and volunteering opportunities with Derby County Community Trust
- Subsidised lunchtime meals at Moor Farm
Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment. As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check. Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.
To apply for this role, please complete an application form. The closing date for receipt of applications is Sunday 01 March 2026. We reserve the right to close the vacancy early. Strictly no agencies please.
Academy Recruitment Administrator employer: Derby County
Contact Detail:
Derby County Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Recruitment Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the football industry, especially those connected to Derby County. Attend events, join relevant groups on social media, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the club’s history and values. Show that you’re not just passionate about football but also about Derby County’s legacy. Tailor your answers to reflect how your skills align with their mission and culture.
✨Tip Number 3
Practice your communication skills! As an Academy Recruitment Administrator, you’ll need to liaise with various stakeholders. Role-play common scenarios with friends or family to boost your confidence and ensure you can handle sensitive information with ease.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Derby County. Keep an eye on the closing dates and submit your application early!
We think you need these skills to ace Academy Recruitment Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Academy Recruitment Administrator. We want to see how you can contribute to our dynamic environment at Derby County!
Show Off Your Communication Skills: Since this role involves a lot of communication, be sure to showcase your exceptional verbal and written communication skills in your application. We love candidates who can express themselves clearly and effectively!
Highlight Your Organisational Skills: This position requires a methodical and organised approach, so don’t forget to mention any relevant experience that demonstrates your ability to manage multiple tasks efficiently. We appreciate a candidate who can keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to receive your application and get you into the recruitment process!
How to prepare for a job interview at Derby County
✨Know Your Stuff
Before the interview, make sure you’re familiar with Derby County's history, values, and recent developments. This shows your genuine interest in the club and helps you connect your skills to their mission.
✨Showcase Your Communication Skills
As an Academy Recruitment Administrator, communication is key. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations. Be ready to discuss how you handle sensitive information and liaise with various stakeholders.
✨Demonstrate Organisation and Time Management
Given the fast-paced nature of this role, be prepared to discuss how you prioritise tasks and manage your workload. Share specific instances where your organisational skills made a difference, especially in meeting deadlines or coordinating logistics.
✨Emphasise Teamwork and Initiative
This position requires a collaborative spirit. Highlight your experience working in teams and how you’ve contributed to group success. Also, mention times when you took the initiative to improve processes or suggest new ideas, aligning with the club’s forward-thinking approach.