Office Manager – Manchester
DEPT® is a Growth Invention company that helps the world’s most ambitious brands grow faster. The Office Manager in Manchester will be the central point of contact for the office, ensuring an exceptional experience for both clients and staff.
Job Purpose
To provide the backbone of the Manchester office by driving a warm, inclusive environment and managing day‑to‑day office operations, from client hospitality to strategic office management tasks.
Part‑time role: 3 days a week, Tue‑Thu 8:30‑17:00 (with reasonable flexibility).
Key Responsibilities
Front of House Operations
- Maintain the smooth operation of the Manchester office by managing client experience, hospitality orders, and meeting room arrangements.
- Oversee and arrange post and courier services.
- Manage office supplies and procurement.
- Maintain office cleanliness and the look and feel of the space (e.g., emptying bins, restacking the dishwasher).
- Work closely with IT site support to report all issues with equipment.
- Share office information to all staff on a real‑time basis.
- Be willing to train as a first‑aider and fire warden.
- Liaise with building reception and suppliers.
Office Management Tasks
- Support the People team with office‑related onboarding and off‑boarding tasks.
- Track office expenditure against budget.
- Maintain inventory of office furniture.
- Act as the point of contact for landlords and soft facility management providers (plant maintenance, cleaners, etc.).
- Provide direct support with office management tasks for other offices.
- Work with the Office Experience Lead to maintain accurate records of contacts and certificates.
- Adhere to and support sustainable practices across the Manchester office in alignment with DEPT® B‑Corp certification.
Office Culture Tasks
- Help unify the UK, Ireland and Toronto teams to provide a consistent experience for staff and support local events and team‑wide activities.
- Own Manchester social and cultural activities and support the Office Experience Lead when planning events across UKI.
- Own regular internal communication moments such as intranet, newsletters and local communications.
- Support global ad hoc projects to the wider business.
Required Skills & Experience
- Highly computer‑literate with experience using G Suite.
- Excellent verbal and written communication skills.
- Superior organisational and multitasking skills.
- Discretion in handling confidential information.
- Service‑oriented approach with excellent interpersonal skills.
- Ability to handle multiple tasks effectively in a fast‑paced environment.
- Adaptability to shifting work priorities.
- A flexible work style.
- A conscientious work ethic.
- Previous experience in an agency environment is desirable.
Benefits
- Competitive salary based on experience and equal pay policies.
- Company pension, free private healthcare, mental health support, and company sick pay scheme.
- 26 days paid holiday (plus UK bank holidays).
- Support to help you get to work, including a season‑ticket loan and cycle‑to‑work scheme.
- Enhanced family‑friendly policies to support new parents.
- Social and cultural events with opportunities to connect with colleagues.
- Inspirational talks and guest speakers.
- Learning and development opportunities for growth.
- Buddy programme for first‑week support.
- Trusted B‑Corp certification and commitment to doing good.
- Opportunity to work with a wide range of clients across all industries.
- Global annual DEPT® Cares Month where employees donate skills to local charities.
Diversity, Equity & Inclusion
We actively recruit, develop, nurture and retain talented individuals from diverse backgrounds. Women and members of underrepresented groups are strongly encouraged to apply – if you feel you don’t meet every requirement, we believe you may. We also encourage you to enquire about reasonable adjustments to support you during recruitment and your time with us.
