At a Glance
- Tasks: Lead office operations and provide executive support to the Deputy Director.
- Company: Join Depaul, a charity dedicated to ending homelessness and supporting vulnerable individuals.
- Benefits: Enjoy 35 days of annual leave, paid sick leave, and a contributory pension scheme.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Make a real difference in people's lives while fostering a positive office culture.
- Qualifications: 3+ years in office management or senior administration; charity sector experience is a plus.
The predicted salary is between 17.62 - 17.62 £ per hour.
Salary: £17.62 per hour Contract: Permanent Hours: 30 hours per week across 5 days Location: Depaul Regional Office, 449 Antrim Road, Belfast – onsite
- Employee Benefits
- Enhanced Annual Leave – 35 days per year (pro rata for part time), increasing as your length of service increases
- Paid Sick Leave
- Company maternity & paternity pay
- Contributory Pension scheme
- Health Cash Back & Rewards Plan
- Christmas Savers club
- Bluelight discount card
- Plus, many opportunities to learn and develop within the organisation
Why work for us?
Depaul is a cross-border charity supporting some of the most marginalised individuals, couples, and families experiencing homelessness.
Our mission is to end homelessness and change the lives of those affected by it.
We are a values-led organisation and aim to live and breathe these values—celebrating the potential of people, putting words into action, taking a wider role in civil society, and believing in rights and responsibilities .
About the Role The Office Manager (with PA duties) provides operational leadership for the Northern Ireland office while delivering high-level executive support to the Deputy Director.
Beyond administrative coordination, you will be responsible for cultivating a positive office culture, ensuring the Regional Office is a professional, safe, and welcoming environment that reflects Depaul’s values .
Responsibilities Operational & Culture Leadership
- Actively lead and promote a collaborative and inclusive office culture.
- Facilitate the induction of new staff, managing tours, equipment briefings and cultural orientation.
- Carry out Front of House duties, including managing incoming communications and supporting internal/external events.
- Manage the NI office environment, ensuring it is well-presented, fit for purpose and technologically functional.
- Track office budgets and authorise expenditure via company credit or Soldo cards.
- Administrative & Executive Leadership
- Provide executive assistance to the Deputy Director, including calendar management, travel bookings and managing sensitive correspondence.
- Prioritise competing demands on Senior leadership time and provide delegated support to other NI management.
- Lead Meeting Governance, including preparing agendas, minute-taking for routine and ad hoc meetings and tracking action items.
- Support organisational initiatives such as the VMV Committee, Advent Series and Service User Surveys.
- Health, Safety, and Building Management
- Act as the Local H&S Lead, responsible for risk assessments, fire safety, DSE, first aid and coordinating audits.
- Develop and maintain office policies and ensure strict adherence to confidentiality and codes of practice.
- Manage the Fire Register and coordinate routine safety inspections.
- Oversee lease agreements, procurement, and vendor management, including supervising external cleaners and maintenance teams.
Qualifications & Experience
- Minimum of three years’ experience in office management, senior administration, or coordination role, including reception and customer service.
- Experience in the charity or not-for-profit sector (Desirable).
Skills & Knowledge
- Technically proficient with Microsoft Office (Word, Power Point, Excel).
- Ability to manage multiple competing priorities and meet deadlines in a busy environment.
- Proven ability to maintain accurate electronic and hard copy filing systems.
- Professional and approachable communication style with the ability to work independently or as part of a team.
- Flexible approach with the ability to adapt to changing organisational needs.
- Interest in leveraging AI tools to enhance office efficiency (Desirable).
- Commitment to the aims, values, and ethos of Depaul.
EQUAL OPPORTUNITIES: Depaul strives to create a diverse and inclusive programme and is committed to ensuring equality of access to our opportunities and equality of treatment for our staff in all our policies and practices.
We welcome applications from individuals aged 18 and over from a diverse range of backgrounds.
Follow this link to view our privacy policy: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://ie. depaulcharity. org/wp-content/uploads/sites/2/2026/06/Privacy-Notice-for-Employees-NI. pdf
Interviews will be held on 6th August 2026
Office Manager (with PA duties) in Belfast employer: Depaul
Depaul is an exceptional employer dedicated to making a meaningful impact in the lives of vulnerable women in Belfast. With a strong focus on employee well-being, we offer a supportive work culture that encourages professional growth and development through training and mentorship opportunities. Join us in our mission to end homelessness, where your contributions will be valued and rewarded in a collaborative environment that prioritises community integration and safety.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager (with PA duties) in Belfast
✨Get Involved in Industry Events
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We think you need these skills to ace Office Manager (with PA duties) in Belfast
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Depaul.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Depaul. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Depaul
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Depaul, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Depaul, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Depaul could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Depaul as they’re likely seeking a candidate who can enhance their workplace culture.
