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- Tasks: Support recruitment, onboarding, and staffing coordination for a flexible workforce.
- Company: Join a charity focused on operational transformation and impactful services.
- Benefits: Enjoy hybrid working, 26 days leave, pension contributions, and health perks.
- Why this job: Gain valuable HR skills, work with senior leaders, and contribute to meaningful change.
- Qualifications: Experience in HR or recruitment, strong communication skills, and attention to detail required.
- Other info: DBS check needed; applicants must have the right to work in the UK.
The predicted salary is between 30057 - 30057 £ per year.
HR Project Administrator
We’re looking for a proactive and detail-oriented HR Project Administrator to support the smooth running of the charity’s flexible workforce model, ensuring efficient recruitment, onboarding, and staffing coordination across national services.
Position: HR Project Administrator (Flexible Workforce)
Location: London or Manchester (with hybrid working)
Contract: Fixed Term Contract – 12 months
Hours: 37.5 hours per week
Salary: £30,057 incl. London Weighting / £29,557 incl. Manchester Weighting plus pension and benefits
Closing Date: Sunday 20th July 2025
Applications will be considered on a rolling basis.
About the Role
As HR Project Admin (Flexible Workforce), you will play a key role in supporting the national flexible staffing model. You’ll be responsible for coordinating temporary worker recruitment, managing workforce records, and helping ensure compliance across all casual staffing processes. Working closely with hiring managers, external agencies and the HR and Finance teams, your work will help ensure effective and cost-conscious staffing across services.
This is an exciting opportunity to support a major operational transformation project, gain exposure to senior leaders, and develop valuable HR and project coordination skills.
Key Responsibilities
- Support recruitment and onboarding of bank and agency staff, including compliance and document checks
- Coordinate and monitor the use of the workforce system (CentralAxis), ensuring managers and workers are fully trained
- Maintain accurate and confidential workforce records in line with GDPR and data protection standards
- Support budget monitoring and reporting on staffing ratios, costs, and agency usage
- Help prepare reports, dashboards and presentations on flexible workforce activity
- Resolve staffing issues including absence, rota conflicts and performance concerns, escalating as needed
- Provide general admin support to the HR and project teams, including scheduling meetings, organising files, and minuting key sessions
About You
We’re looking for someone who:
- Has experience supporting HR or recruitment processes
- Is confident using digital systems and managing accurate workforce data
- Has strong communication and customer service skills, with the ability to build good relationships across teams
- Is highly organised, detail-focused and able to manage multiple tasks and priorities
- Understands the importance of confidentiality and compliance when working with sensitive information
- Brings energy, initiative and a commitment to the charity’s values
Key Note: DBS check required. Applicants must have the right to work in the UK.
In return you will receive:
- 26 days annual leave, rising to 30 after five years’ service
- Family-friendly policies including enhanced parental leave
- Pension scheme with employer contributions up to 7%
- Flexible and hybrid working (where appropriate)
- Access to 24/7 GP appointments and Employee Assistance Programme
- Cash plan for dental, optical and healthcare costs
- Death in service benefit (4x salary)
- Full induction, ongoing training and development
- Opportunity to lead on meaningful operational change and gain exposure to senior leadership
Other roles you may have experience of could include:
HR Administrator, Workforce Coordinator, Recruitment Assistant, People Operations Admin, Resourcing Officer, Project Support Officer, Staffing Coordinator, Talent Acquisition Administrator, Onboarding Coordinator.
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People Services Project Administrator employer: Depaul UK
Contact Detail:
Depaul UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Services Project Administrator
✨Tip Number 1
Familiarise yourself with the CentralAxis workforce system mentioned in the job description. Understanding how this system works will not only help you during the interview but also demonstrate your proactive approach to learning and adapting to new tools.
✨Tip Number 2
Network with current or former employees in similar roles, especially those who have worked in HR project administration. They can provide valuable insights into the day-to-day responsibilities and challenges of the position, which can help you tailor your discussions during interviews.
✨Tip Number 3
Brush up on your knowledge of GDPR and data protection standards, as these are crucial for maintaining workforce records. Being able to discuss how you would ensure compliance can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks and priorities in previous roles. This will showcase your organisational skills and ability to handle the dynamic nature of the HR Project Administrator position.
We think you need these skills to ace People Services Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR or recruitment processes. Emphasise your organisational skills and any experience with digital systems, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the charity's mission. Mention specific examples of how you've successfully managed multiple tasks or supported HR functions in the past.
Highlight Compliance Knowledge: Since the role involves handling sensitive information, be sure to mention your understanding of GDPR and data protection standards. This will demonstrate your ability to maintain confidentiality.
Showcase Communication Skills: In your application, provide examples of how you've built relationships across teams. Strong communication and customer service skills are essential for this position, so make them stand out.
How to prepare for a job interview at Depaul UK
✨Showcase Your HR Knowledge
Make sure to highlight any previous experience you have in HR or recruitment processes. Be prepared to discuss specific examples of how you've supported these functions in the past, as this role heavily relies on understanding HR practices.
✨Demonstrate Your Organisational Skills
Since the role requires managing multiple tasks and priorities, be ready to share how you stay organised. Discuss tools or methods you use to keep track of your workload and ensure deadlines are met.
✨Familiarise Yourself with Digital Systems
The job involves using a workforce system (CentralAxis), so it’s beneficial to show your confidence with digital systems. If you have experience with similar software, mention it and express your willingness to learn new systems quickly.
✨Emphasise Communication Skills
Strong communication is key in this role. Prepare to discuss how you build relationships across teams and handle customer service interactions. Consider sharing a situation where your communication skills helped resolve an issue.
