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- Tasks: Support recruitment, onboarding, and staffing coordination for a flexible workforce.
- Company: Join a charity focused on operational transformation and impactful services.
- Benefits: Enjoy hybrid working, 26 days leave, pension contributions, and wellness perks.
- Why this job: Gain valuable HR skills, work with senior leaders, and contribute to meaningful change.
- Qualifications: Experience in HR or recruitment, strong communication skills, and attention to detail required.
- Other info: DBS check needed; applicants must have the right to work in the UK.
The predicted salary is between 30057 - 30057 £ per year.
We’re looking for a proactive and detail-oriented HR Project Administrator to support the smooth running of the charity’s flexible workforce model, ensuring efficient recruitment, onboarding, and staffing coordination across national services.
Position: HR Project Administrator (Flexible Workforce)
Location: London or Manchester (with hybrid working)
Contract: Fixed Term Contract – 12 months
Hours: 37.5 hours per week
Salary: £30,057 incl. London Weighting / £29,557 incl. Manchester Weighting plus pension and benefits
Closing Date: Sunday 20th July 2025
Applications will be considered on a rolling basis.
About the Role
As HR Project Admin (Flexible Workforce), you will play a key role in supporting the national flexible staffing model. You’ll be responsible for coordinating temporary worker recruitment, managing workforce records, and helping ensure compliance across all casual staffing processes. Working closely with hiring managers, external agencies and the HR and Finance teams, your work will help ensure effective and cost-conscious staffing across services.
This is an exciting opportunity to support a major operational transformation project, gain exposure to senior leaders, and develop valuable HR and project coordination skills.
Key Responsibilities
- Support recruitment and onboarding of bank and agency staff, including compliance and document checks
- Coordinate and monitor the use of the workforce system (CentralAxis), ensuring managers and workers are fully trained
- Maintain accurate and confidential workforce records in line with GDPR and data protection standards
- Support budget monitoring and reporting on staffing ratios, costs, and agency usage
- Help prepare reports, dashboards and presentations on flexible workforce activity
- Resolve staffing issues including absence, rota conflicts and performance concerns, escalating as needed
- Provide general admin support to the HR and project teams, including scheduling meetings, organising files, and minuting key sessions
About You
We’re looking for someone who:
- Has experience supporting HR or recruitment processes
- Is confident using digital systems and managing accurate workforce data
- Has strong communication and customer service skills, with the ability to build good relationships across teams
- Is highly organised, detail-focused and able to manage multiple tasks and priorities
- Understands the importance of confidentiality and compliance when working with sensitive information
- Brings energy, initiative and a commitment to the charity’s values
Key Note: DBS check required. Applicants must have the right to work in the UK.
In return you will receive:
- 26 days annual leave, rising to 30 after five years’ service
- Family-friendly policies including enhanced parental leave
- Pension scheme with employer contributions up to 7%
- Flexible and hybrid working (where appropriate)
- Access to 24/7 GP appointments and Employee Assistance Programme
- Discount scheme across retail, leisure and wellbeing
- Cash plan for dental, optical and healthcare costs
- Death in service benefit (4x salary)
- Full induction, ongoing training and development
- Opportunity to lead on meaningful operational change and gain exposure to senior leadership
Other roles you may have experience of could include: HR Administrator, Workforce Coordinator, Recruitment Assistant, People Operations Admin, Resourcing Officer, Project Support Officer, Staffing Coordinator, Talent Acquisition Administrator, Onboarding Coordinator.
HR Project Administrator employer: Depaul UK
Contact Detail:
Depaul UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Project Administrator
✨Tip Number 1
Familiarise yourself with the CentralAxis workforce system mentioned in the job description. Understanding how this system works will give you a significant advantage during interviews, as you'll be able to discuss how you can effectively manage and coordinate staffing processes.
✨Tip Number 2
Network with current or former employees in HR roles, especially those who have worked in flexible workforce models. They can provide insights into the challenges and expectations of the role, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Prepare to demonstrate your organisational skills by thinking of specific examples where you've successfully managed multiple tasks or projects. This is crucial for the HR Project Administrator role, so having these examples ready will show that you're detail-oriented and capable of handling the responsibilities.
✨Tip Number 4
Research the charity's values and mission. Being able to articulate how your personal values align with theirs during the interview will not only show your enthusiasm for the role but also your commitment to contributing positively to their work.
We think you need these skills to ace HR Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR or recruitment processes. Emphasise your organisational skills and any experience with digital systems, as these are key for the HR Project Administrator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the charity's mission and how your skills align with the responsibilities of the role. Mention specific experiences that demonstrate your ability to manage multiple tasks and maintain confidentiality.
Highlight Relevant Skills: In your application, clearly outline your strong communication and customer service skills. Provide examples of how you've built relationships across teams in previous roles, as this is crucial for the position.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the HR Project Administrator role.
How to prepare for a job interview at Depaul UK
✨Show Your HR Knowledge
Make sure to brush up on your HR processes and terminology. Being able to discuss recruitment, onboarding, and compliance confidently will demonstrate your understanding of the role and its responsibilities.
✨Highlight Your Organisational Skills
As an HR Project Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences that showcase your ability to stay organised and manage priorities effectively.
✨Demonstrate Your Communication Skills
Strong communication is key in this role. Be ready to share instances where you've successfully built relationships with colleagues or resolved conflicts, as this will show your capability in a collaborative environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific staffing issues or compliance challenges. Think through potential scenarios and how you would approach them, as this will highlight your problem-solving skills.
