Administrative Support Assistant. in Alconbury

Duties

• Perform a variety of school administrative support functions, such as student registration, student attendance, academic records maintenance, tuition status, and other related processes.
• Assemble and distribute family student registration packets including a student schedule and hand book, regulations, a health record form, and other required forms.
• Enter grades, attendance, tuition, and transfer information to update students’ data files.
• Prepare reports for school administration and other personnel.
• Serve as property custodian maintaining a perpetual inventory of non‑expendable property and supply records for durable items in the school.
• Identify equipment requiring repair or maintenance.
• Record all supply transactions in an automated system and file copies of documents to maintain an adequate automated and hard‑copy audit trail.
• Maintain the school calendar and schedule appointments for staff.
• Maintain time, attendance and leave records of staff.
• Conditions of Employment
• Male applicants born after December 31, 1959, must complete a Pre‑Employment Certification Statement for Selective Service Requirement.
• Proof of U. S. Citizenship is required.
• Direct deposit of pay is required.
• A one‑year trial or probationary period may be required.
• Appointment is subject to a suitability/fitness determination based on a background investigation.
• This position requires a Tier 1 (T1) investigation with Childcare Checks because duties involve interaction with children and youth under eighteen (18) years of age.
• Applicants must satisfy the requirements of the 26JUL12 DODI

V1230, Do D Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights (see link

• Individuals hired from the Continental United States (CONUS) and their family members (who are U.

S. citizens) are required to obtain Official Passports before departure to the overseas area.

• Individuals assigned to Italy, England, or Korea must obtain an appropriate visa to enter those countries.

Qualifications

• Employment authority: Must meet one of the following categories

• Current Competitive Service Department of War Education Activity (Do WEA) Civilian Employee
• Current Department of War (Do W) Civilian Employee
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Excepted Service Overseas Family Member Appointment
• Family Member Preference (FMP) for Overseas Employment
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouse Preference (MSP) for Overseas Employment
• Non-Department of War (Do W) Transfer
• Priority Placement Program, Do W Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, Do W MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, Do W Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998
• Specialized Experience for GS‑05: One year of specialized experience that includes utilizing automated systems to enter data, maintaining supply inventory, and compiling accurate correspondence (typical of work performed at the next lower grade/level position, GS‑04).
• Specialized Experience for GS‑06: One year of specialized experience that includes utilizing automated systems to prepare reports; tracking and ordering supplies; maintaining an office calendar; and managing personnel records such as time, attendance, payroll, and leave for staff (typical of work performed at the next lower grade/level position, GS‑05).
• Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
• Combination of Education and

Experience: A mix of education and experience may qualify provided the calculated percentage of the requirements is at least 100 % (calculate by adding the percentage of months of experience divided by 12 to the percentage of semester hours beyond two years divided by 60).

• Time in
• Grade

Requirements: GS‑06 requires 52 weeks of federal service at the next lower grade (GS‑05) within the last 52 weeks; GS‑05 requires that applicants have not been promoted more than two grades within the preceding 52 weeks.

• Physical

Requirements: The work is partially sedentary but requires regular walking, bending, standing, carrying or lifting items up to 40 pounds, lifting boxes weighing 40 pounds above shoulder height, and loading/unloading vehicles.

Weight‑handling equipment is available for heavier loads.

• Reasonable

Accommodation: Applicants who have a disability covered by the Rehabilitation Act of 1973 may request a reasonable accommodation prior to completing the USA Hire Competency‑Based Assessments.

Supporting documentation must be provided ahead of assessment start.

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