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- Tasks: Provide high-level support to the Chief Magistrate and manage administrative functions.
- Company: Join the Department of Justice QLD, a key player in Queensland's court services.
- Benefits: Enjoy a competitive salary and the chance to contribute to meaningful legal reforms.
- Why this job: Be at the forefront of justice transformation while enhancing your legal knowledge and skills.
- Qualifications: No specific qualifications required; just bring your enthusiasm and communication skills!
- Other info: This is an entry-level, full-time position with opportunities for growth.
The predicted salary is between 65000 - 75000 £ per year.
Queensland’s court services are a crucial and fundamental cornerstone of civil society. As the Queensland courts undergo a period of transformation and reform, this position presents an exciting opportunity to be at the forefront of these changes.
Across the state, Court Services Queensland (CSQ) employs over 1,000 skilled and dedicated staff, who work to deliver a range of services which support an independent judiciary and achieve quality outcomes for the community. Working closely with the judiciary will not only enhance your knowledge of the legal system but also provide a rewarding experience in contributing to the delivery of justice in Queensland.
The Executive Support Officer role provides high level executive support and assistance to the Chief Magistrate, Deputy Chief Magistrates, Regional Coordinating Magistrate for the South-West Queensland Region, Magistrates and the Manager in the Chief Magistrates Office.
Key Responsibilities
- Manage the administrative functions associated with the Office of the Chief Magistrate to provide high quality, confidential administrative support including typing, diary management, organisation of meetings and booking accommodation and travel arrangements.
- Receive, and manage, telephone calls and approaches to the Regional Coordinating Magistrate and Magistrates.
- Maintain effective communication with the judiciary, executive management and staff at all levels and with external parties, and deal with sensitive and/or confidential information in a discretionary and professional manner.
- Assist with the organisation of official Court events and functions.
- Maintain the presence and professionalism of the Office of the Chief Magistrate through working as part of a dispersed team.
- Other duties allocated by the Manager of the Office of the Chief Magistrate.
Technical Skills, Abilities And Cultural Capability
- Managing workload or self-management
- Completes work on multiple projects simultaneously.
- Performs well with frequent interruptions and/or distractions.
- Completes workload within established time frames and adjusts priorities quickly as circumstances dictate.
- Communication skills
- Manages rapid change or tough questions in conversation.
- Discusses a variety of job-related topics at short or no notice.
- Speaks effectively with persons of various social, cultural, economic and educational backgrounds.
- Cultural capability
- Contributes to workplace equity, diversity, respect and inclusion that enriches our culture of respect and inclusion.
- Behaves in an ethical, respectful and culturally sensitive manner.
- Has integrity and cultural sensitivity in decision-making.
Applications to remain current for 12 months.
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Executive Support Officer employer: Department of Justice QLD
Contact Detail:
Department of Justice QLD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer
✨Tip Number 1
Familiarise yourself with the Queensland court system and its recent reforms. Understanding the current landscape will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal field, especially those who have experience working within the judiciary. This can provide you with valuable insights and potentially lead to referrals that could boost your application.
✨Tip Number 3
Prepare for situational questions by thinking of examples from your past experiences where you've managed multiple tasks or dealt with sensitive information. This will showcase your ability to handle the responsibilities of the Executive Support Officer role.
✨Tip Number 4
Demonstrate your communication skills by engaging in conversations with people from diverse backgrounds. Practising this will help you articulate your thoughts clearly during the interview process, which is crucial for this position.
We think you need these skills to ace Executive Support Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and required skills for the Executive Support Officer position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative support and communication. Use bullet points for clarity and focus on achievements that demonstrate your ability to manage multiple tasks effectively.
Write a Compelling Cover Letter: Your cover letter should express your enthusiasm for the role and the Department of Justice QLD. Highlight specific examples from your past work that showcase your skills in managing confidential information and supporting senior executives.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Support Officer role.
How to prepare for a job interview at Department of Justice QLD
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the Executive Support Officer. Familiarise yourself with the key tasks such as diary management, handling sensitive information, and supporting the judiciary. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Communication Skills
As this role requires effective communication with various stakeholders, be prepared to discuss your experience in managing conversations with people from diverse backgrounds. Highlight any instances where you've successfully navigated tough questions or rapid changes in conversation.
✨Demonstrate Your Organisational Abilities
The ability to manage multiple projects and adjust priorities is crucial for this position. Be ready to provide examples of how you've effectively managed your workload in the past, especially in high-pressure situations or when faced with interruptions.
✨Emphasise Cultural Sensitivity
Given the importance of respect and inclusion in the workplace, be sure to discuss your understanding of cultural sensitivity. Share experiences that showcase your commitment to equity and diversity, and how you’ve contributed to a respectful work environment.