At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and ensuring smooth operations.
- Company: Join a dynamic team within the DCMS Analytical Community.
- Benefits: Flexible working hours, opportunity to learn from senior leadership, and a collaborative environment.
- Other info: No analytical skills required, but an interest in government analysis is a plus.
- Why this job: Gain insights into decision-making at the top level while shaping a thriving analytical culture.
- Qualifications: Strong organisational skills, proficiency in office software, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
The DCMS Analytical Community consists of around 110 analysts, who are distributed across a Central Analysis Team and a Sector Analysis Team which is embedded into policy directorates. This role sits in the Central Analysis Team, in a small Analysis Business & Community Support team which provides corporate support to the analytical community. Our team enables the high quality analysis necessary for the Department to deliver for the public by:
- Managing and simplifying corporate processes to deliver analysis;
- Ensuring the Director and Deputy Director are available for all who need their input;
- Providing high quality management information to support decision making;
- Managing finances effectively to deliver maximum value for money;
- Supporting a cohesive, engaged and thriving culture within the analytical community.
As well as the Executive Assistant job‑share partner, the Analysis Business & Community Support team also consists of a Business Manager and Head of Analytical Capability & Community with whom you’ll work closely. This role is a job‑share with the team’s established Executive Assistant. You would be expected to work up to 0.6 FTE across a maximum of three days each week. Specific hours and days will be agreed with the successful candidate.
The Executive Assistant supports the Director of Analysis and Deputy Director for the Central Analysis Team by ensuring they are fully equipped to carry out their day to day responsibilities. You will support all aspects of their diary management to make sure their days run smoothly with all the material they need to make decisions. This also involves coordinating agendas and briefing material, as well as supporting travel logistics by booking transport, desks and meeting rooms. You will play a key part in giving the Director and Deputy Director the time and space to lead the analytical function. You will need to understand the context of their work to help prioritise asks so they are available to those who need their expertise. You will liaise frequently with senior stakeholders and their offices both within and outside DCMS to arrange meetings and clearances. The role offers a fantastic opportunity to interact with senior leadership and learn about how decisions are made at the top of the organisation. Working with the other members of the Analysis Business & Community Support team, you will be integral in shaping the workings and culture of the analytical community.
Person specification
The ideal candidate would have the following key skills and experience, please note that desirable skills will only be used in the event of tied candidates:
- Excellent organisational skills and responsivity, with the ability to understand and prioritise competing requirements
- Proficiency with office software, in particular inbox and calendar management
- Ability to quickly build relationships with diverse stakeholders at all levels
- Clear and effective communicator, both verbally and in writing
- Strong attention to detail
- Experience working as an executive assistant or diary manager to a senior leader
You don’t need analytical skills to work in our team, but an interest in government analysis is welcome!
Executive Assistant in Manchester employer: Department for Culture, Media and Sport
As an Executive Assistant within the DCMS Analytical Community, you will thrive in a supportive and collaborative environment that values high-quality analysis and effective decision-making. Our team fosters a culture of engagement and cohesion, offering flexible working arrangements and opportunities to interact with senior leadership, ensuring your contributions are recognised and impactful. With a focus on employee growth and a commitment to delivering maximum value for the public, this role provides a meaningful pathway to develop your skills while supporting vital government functions.
Contact Details:
Department for Culture, Media and Sport Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the DCMS Analytical Community on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the team and its projects. Show us that you understand the role of an Executive Assistant in supporting high-quality analysis. Tailor your examples to highlight your organisational skills and ability to manage competing priorities.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with senior stakeholders, being clear and effective is key. Try mock interviews with friends or family to get comfortable articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace Executive Assistant in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your organisational skills and experience in diary management, as these are key for supporting the Director and Deputy Director effectively.
Showcase Your Communication Skills:Since you'll be liaising with senior stakeholders, it's crucial to demonstrate your clear and effective communication abilities. Use examples in your application that showcase how you've successfully communicated in previous roles.
Highlight Your Attention to Detail:Attention to detail is a must for this role. Include specific instances where your meticulous nature has helped you manage complex tasks or projects, ensuring nothing slips through the cracks.
Apply Through Our Website:We encourage you to apply directly through our website. This way, you can ensure your application reaches us quickly and you can easily keep track of your application status!
How to prepare for a job interview at Department for Culture, Media and Sport
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with diary management, stakeholder communication, and the specific needs of the Director and Deputy Director. This will help you demonstrate your readiness to support them effectively.
✨Showcase Your Organisational Skills
Be prepared to discuss examples of how you've managed competing priorities in previous roles. Highlight your proficiency with office software, especially in managing inboxes and calendars. Consider bringing a brief case study or scenario where you successfully organised a complex schedule.
✨Build Rapport with Interviewers
Since this role involves liaising with diverse stakeholders, practice building rapport during your interview. Be friendly and approachable, and show genuine interest in the team’s work. This will reflect your ability to connect with others, which is crucial for the position.
✨Prepare Questions About the Team Culture
Demonstrate your interest in the analytical community by preparing thoughtful questions about the team culture and dynamics. Ask how the Analysis Business & Community Support team collaborates and supports each other. This shows that you’re not just interested in the job, but also in contributing positively to the team environment.
