At a Glance
- Tasks: Support executives with admin tasks, manage diaries, and coordinate meetings.
- Company: Join Dentsu Aegis Network, a leader in creative solutions.
- Benefits: Enjoy private medical insurance, flexible working, and wellness perks.
- Other info: Hybrid working in London with excellent career growth opportunities.
- Why this job: Be part of a dynamic team and develop your skills in a global environment.
- Qualifications: Experience in fast-paced settings, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
The purpose of this role is to provide executive, confidential secretarial and administrative support to a member of the Dentsu Aegis Network global or local executive. The role supports members of the Dentsu Creative UK Executive Leadership Team, providing high-quality administrative, organisational, and coordination support.
Responsibilities
- Provide proactive administrative and coordination support to multiple ELT members.
- Manage complex and ever-changing diaries across regions and time zones.
- Act as a trusted point of contact, handling correspondence with professionalism and discretion.
- Schedule and prioritise meetings across stakeholders and time zones.
- Organise meeting logistics including rooms, AV/IT support, refreshments, and agendas.
- Support preparation of meeting materials and follow up on actions where required.
- Welcome and coordinate external clients and visitors.
- Arrange domestic and international travel, including visas where required.
- Create clear and detailed travel itineraries.
- Manage travel bookings and expenses efficiently.
- Support office management activities as needed.
- Assist in the planning and delivery of internal and external events.
- Contribute to creating a positive and well-organised working environment.
- Assist with the preparation and formatting of presentations, documents, and reports.
- Demonstrate a willingness to learn and develop presentation-building skills.
What you’ll bring
- Experience supporting multiple stakeholders in a fast-paced, ideally global environment.
- Strong diary management skills across multiple time zones.
- Experience organising international travel and itineraries.
- High level of discretion and professionalism.
- Proactive, organised, and able to anticipate stakeholder needs.
- Confident working independently and managing competing priorities.
- Strong judgement and decision-making in complex situations.
- Interest in developing presentation and content skills.
- Calm under pressure and highly organised.
- Personable and confident interacting with senior stakeholders and clients.
- Hands-on and willing to support across both executive and office needs.
- Eager to learn, grow, and build new skills.
What we offer
This is a permanent role. The team is based from our London office on a hybrid working basis. We support all aspects of life with company-funded private medical insurance, a 24/7 virtual GP and generous sick-pay policy, wellbeing days, volunteering time, flexible bank-holiday swaps and everyday perks such as retail discounts, gym access and tech schemes. We also offer enhanced maternity, paternity and carer leave, extended sick leave, menopause and baby-loss support, and 10 fertility treatment days. Combined with life assurance, income protection, financial education tools and flexible savings options, you’ll find a workplace that invests in you – your health, your family and your future.
Equal Employment Opportunity
We welcome applications from all individuals, regardless of race, ethnicity, nationality, religion, gender, gender identity, sexual orientation, age, disability, marital status, or any other protected characteristic. We are committed to creating an inclusive workplace, and we welcome reasonable adjustments for applicants with disabilities or medical conditions during the recruitment process. Your needs will be handled with respect, confidentiality and safety to ensure an inclusive and accessible experience.
Team Assistant employer: Dentsu Creative
Dentsu Aegis Network is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive hybrid working environment in the heart of London. With comprehensive benefits including private medical insurance, flexible leave options, and a commitment to inclusivity, employees are empowered to thrive both personally and professionally. The company fosters a culture of collaboration and innovation, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with Dentsu Aegis Network's values and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice your communication skills! As a Team Assistant, you'll be interacting with various stakeholders. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our awesome team at StudySmarter!
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in supporting multiple stakeholders and managing complex diaries. We want to see how your skills align with the role, so don’t hold back!
Showcase Your Organisational Skills:In your application, give examples of how you've successfully organised travel or managed meetings across different time zones. We love seeing real-life examples that demonstrate your proactive and organised nature.
Be Professional and Personable:Since this role involves interacting with senior stakeholders and clients, make sure your application reflects your professionalism and ability to build relationships. A friendly tone can go a long way!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people!
How to prepare for a job interview at Dentsu Creative
✨Know Your Diary Management
Since the role involves managing complex diaries across time zones, brush up on your diary management skills. Be prepared to discuss how you’ve successfully handled scheduling conflicts in the past and demonstrate your ability to prioritise tasks effectively.
✨Showcase Your Organisational Skills
This position requires a high level of organisation, so come ready with examples of how you've organised meetings or events before. Highlight your experience in coordinating logistics, from booking venues to preparing materials, and be specific about the tools you used.
✨Demonstrate Discretion and Professionalism
As a trusted point of contact, professionalism is key. Prepare to discuss situations where you had to handle sensitive information or correspondence. Show that you understand the importance of confidentiality and can maintain a professional demeanour under pressure.
✨Be Eager to Learn
The job description mentions a willingness to learn and develop new skills. Share your enthusiasm for personal growth and any relevant training or courses you’ve taken. This shows that you’re not just looking for a job, but are genuinely interested in contributing to the team’s success.
